Kansas Preschool Revenue Calculator and Budget Template - Users Guide - November 25, 2025 Updates

Sep 13, 2026

Uploaded by Dozel

Guide for Kansas school districts to estimate preschool revenue and expenses using the Kansas Preschool Revenue Calculator and Budget Template (Excel). Explains the workbook’s three applicant-complete tabs—Instructions and Summary, Revenue Calculator, and Budget Template—along with which highlighted cells require edits and where data validation uses drop-down options. Covers key workflow steps such as entering the USD number, reviewing auto-populated projections, and contacting Amanda Petersen for questions. Includes revision history highlighting 2024-2025 and 2025-2026 Kansas Preschool pilot and at-risk labeling updates.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages16

Reading Time6 min

AccessFree to download

Revision History

Related Documents

Introduction

Completing the Kansas Preschool Revenue Calculator and Budget Template

Overview

Instructions and Summary Tab

Preschool Revenue Calculator

Budget Template

Completed Instructions and Summary Tab

Additional Instructions for Applicants That Include Multiple School Districts

Requesting Additional Support

KANSAS STATE DEPARTMENT OF EDUCATION USERS GUIDE Kansas Preschool Revenue Calculator and Budget Template Revision History | Date | Reason of Change | | --- | --- | | July 20, 2023 | 2024-2025 Updates:
Deleted Revenue Calculator Other Potential Sources of Revenue – Additional District General Fund Transfer line | | June 14, 2024 | 2025-2026 Updates:
“At-Risk (K-12)” to “At-Risk (PreK-12)”
Adjusted formatting to improve review process
Added 2024-2025 Kansas Preschool Pilot grant awards, 2024-2025 Preschool-Aged At-Risk program approvals, 2023-2024 Indicator 6 Updated BASE and categorical aid estimates to Spring 2024 consensus estimates
Deleted Federal COVID relief funds; any remaining relief funds can be budgeted as “Other Revenue” | | November 25, 2025 | 2026-2027 Updates:
Added 2025-2026 Kansas Preschool Pilot grant awards, 2025-2026 Preschool-Aged At-Risk program approvals 2024-2025 Indicator 6 Updated BASE and categorical aid estimates to Fall 2025 consensus estimates | Related Documents | Document Title | Document Location | | --- | --- | | Kansas Preschool Pilot (KPP) Grant Requirements and Application (PDF) | KSDE Preschool Programming webpage | | Preschool Revenue Calculator and Budget Template (Excel) | KSDE Preschool Programming webpage | | 2025 Summer Budget Workshops-Early Childhood Funding information (PDF) | KSDE Early Childhood webpage | | 2024 KSDE TASN Summer Leadership Conference Slides-including Preschool Funding (PDF) | KSDE Early Childhood webpage | | Special Education Reimbursement Guide | KSDE Fiscal Auditing webpage | | Special Ed-Early Childhood FTE Calculator | KSDE Fiscal Auditing webpage | | Accounting Handbook | KSDE School Finance, Guidelines and Manuals webpage | Table of Contents Revision History.................................................................................................................................................1 Related Documents..........................................................................................................................................2 Introduction .......................................................................................................................................................4 Completing the Kansas Preschool Revenue Calculator and Budget Template .................................5 Overview .........................................................................................................................................................5 Instructions and Summary Tab .................................................................................................................5 Preschool Revenue Calculator ..................................................................................................................6 Budget Template ....................................................................................................................................... 14 Completed Instructions and Summary Tab ........................................................................................ 15 Additional instructions for applicants that include multiple school districts................................... 16 Requesting additional support ................................................................................................................... 16 Introduction The purpose of this Revenue Calculator and Budget Template is to allow school districts to estimate preschool revenue and expenses. Districts are not limited to spending the amount of funding generated by preschool students on preschool, nor are they required to spend all state aid generated by preschool students on preschool programming. However, for the Kansas Preschool Pilot grant, districts applying for funds will use this template to first demonstrate that they are reinvesting other available sources of funding (state enrollment aid and accompanying weightings, special education f

FAQs

What is the purpose of the Kansas Preschool Revenue Calculator and Budget Template?

It enables school districts to estimate preschool revenue and expenses. For Kansas Preschool Pilot applicants, it also helps demonstrate reinvestment of other available funding sources into preschool programming before requesting pilot support.

Which spreadsheet tabs and cells are meant to be edited by applicants?

Applicants complete three tabs: Instructions and Summary, Revenue Calculator, and Budget Template. Users should edit only the yellow-highlighted cells, while other fields populate automatically and rely on dropdown validation in some columns.

What key step must districts complete first in the Instructions and Summary tab?

Enter the District’s USD number in cell C6. This auto-populates related fields, and no other information should be entered on that tab.

Sep 13, 2026

Uploaded by Dozel