January 4 2024 Board of Trustees Meeting Schedule of Pay Resolution - Monthly Minutes

Sep 14, 2026

Board of Trustees meeting minutes for January 2, 2024, document presentations, motions, and approvals related to pay resolution and encumbered funds resolution for 2024, including acceptance without changes and completion of signed paperwork. The board reviews operational items such as HVAC quotes, lawn care bid description for future consideration, and updates on building repairs, drainage processing, and fire alarm system status. Program attendance and special collection details are recorded, alongside director and secretary reports, bank balance acceptance, personnel policy amendments, and board election actions.

LanguageEnglish

CategoryForms

FormatPDF

Pages2

Reading Time1 min

AccessFree to download

SCHEDULE OF PAY RESOLUTION

ENCUMBERED FUNDS RESOLUTION

HVAC QUOTES

LAWN CARE JOB DESCRIPTION

OLD BUSINESS

BUILDING REPAIRS

PROGRAMMING

NEXT MEETING

ADJOURNMENT

CALL TO ORDER

SECRETARY’S REPORT

VEREGY

BOOKKEEPER/TREASURER’S REPORT

END OF MONTH BALANCE

BANK BALANCE

DIRECTOR'S REPORT

BOARD ELECTION

# SCHEDULE OF PAY RESOLUTION Misty presented the board with the Schedule of Pay Resolution for 2024.Amotion was made by Kaci to accept the resolution with no changes,additions orcorrections.The motion was seconded by Robert,motion passed and paperwork wassigned at this time. # ENCUMBERED FUNDS RRESOLUTION Misty presented the Encumbered Funds Resolution for 2024.A motion was madeby Robert to accept the resolution be passed with no corrections,additions or changes.The motion was seconded by Sandy,motion passed and paperwork was signed at thistime. # HVAC QUOTES See attached.After discussion,David asked Misty to get more quotes before adecision is made for the project. # LAWN CARE JOB DESCRIPTION Misty presented the board with a job description for the lawn care bids.Theboard will take home and bring up the matter at future meetings. # OLD BUSINESS BUILDING REPAIRS No new issues were reported at this time. The drainage project paperwork in going through processing and willbe presented byMisty as soon as a decision is made on the timeline of the project. Misty presented information about a problem with the fire alarm system.Boardmembers suggest a possible update on the current systemMisty presented information that the INFO system is getting back to normal distribution. # PROGRAMMING Misty presented information that there were appx.55 people at the WinterWonderland Program,The program had games,crafts,and refreshments were alsoserved.Special guests included Santa &Mrs.Claus,Elsa,and The Grinch.There were7 people for the cookie exchange.A special collection of cookies was taken up for aBook Club member who's child is going through cancer treatments. # NEXT MEETING The next regularly scheduled meeting will be Thursday,February 1,2024 at 5:00pm. # ADJOURNMENT A motion was made by Brian to adjourn the meeting,seconded by Kaci,motionpassed. Vermillion County Public LibraryBoard of Trustees MeetingThursday,January 2,2024 # CALL TO ORDER With determination of quorum,president David Aukerman called the meeting toorder.Board members present:David Aukerman,Brian Brasker,Kaci Hooks,AmyTolbert,Sandy Milligan and Robert Henry.Also present:library director Misty Bishopand library employee Rita Self and guest Rick Anderson. # SECRETARY’S REPORT The board members were presented Personnel Policy Amendment paper workwith additions and corrections to the last meeting minutes.A motion was made byRobert to accept the corrections as amended,seconded by Sandy,motion passed.Amotion was made by Kaci to accept the current secretary's report with no changedadditions or corrections,seconded by Brian,motion passed. # VEREGY VEREGY representative Rick Anderson presented his information about energy,lighting/HVAC systems.See attached.The board tabled further discussions until futuremeetings. # BOOKKEEPER/TREASURER’S REPORT Misty presented the report # END OF MONTH BALANCE $957,342.20 NOVEMBER 30,2023 21,904.85174,484.17 December Expenditures December Deposits 14,618.98 Outstanding Checks $1,109,921.52 # BANK BALANCE A motion was made by Amy to accept the report with no changes,additions orcorrections,seconded by Kaci,motion passed. # DIRECTOR'S REPORT BOARD ELECTION Misty reminded the board it is time for board elections.After discussion,a motion wasmade by Amy for the board officers to hold their current positions.This motion wasseconded by Kaci,motion passed. David Aukerman President Robert Henry Vice-President

FAQs

What resolutions were presented and approved for 2024?

The meeting includes a Schedule of Pay Resolution for 2024 and an Encumbered Funds Resolution for 2024. Motions were made to accept both with no changes, and paperwork was signed after passage.

What procurement or service items were discussed for future decisions?

HVAC quotes were reviewed, and additional quotes were requested before a decision on the project. Lawn care bid discussions were deferred to future meetings.

What financial and administrative actions were recorded?

The bookkeeper/treasurer report includes end-of-month balance details and a bank balance acceptance motion with no changes. The secretary’s report covers personnel policy amendment paperwork and board action to accept corrections and the current secretary’s report. Board election timing and officer positions were also addressed.

Sep 14, 2026

Uploaded by Emma Wilson