IUCN-2025-06 Grant Management System Software Development Services RfP

Sep 12, 2026

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Request for Proposals (RfP) issued by IUCN to identify software development and design agencies for building and maintaining the IUCN Global Grant Management Portal. The procurement covers development over the next 12 months and ongoing maintenance over the following 5 years. The RfP specifies requirements, attachments for scope and functional needs, mandatory submission components, and English-language preparation rules, plus secure PDF submission, password protection, and a defined procurement timetable.

LanguageEnglish

CategoryGeneral

FormatPDF

Pages8

Reading Time3 min

AccessFree to download

Requirements

Contact Details

Procurement Timetable

Completing and Submitting a Proposal

Pre-Qualification Criteria

Technical Proposal

Financial Proposal

Request for Proposals (RfP) Software Development Services Providers IUCN Headquarters, RfP Reference: IUCN-2025-06-Grant Management System Welcome to this Procurement by IUCN. You are hereby invited to submit a Proposal. Please read the information and instructions carefully because non-compliance with the instructions may result in disqualification of your Proposal from this Procurement. 1. REQUIREMENTS 1.1. Through this RFP, IUCN wishes to identify software development & design agencies for the development and the maintenance of its Global Grant Management Portal over the next 12 months, and for its maintenance over the next 5 years. A detailed description of the services to be provided can be found in Attachment 1: Scope of Work and Attachment 2: Functional Requirements. 2. CONTACT DETAILS 2.1. During the course of this procurement, i.e. from the publication of this RfP to the award of a contract, you may not discuss this procurement with any IUCN employee or representative other than the following contact. You must address all correspondence and questions to the contact, including your proposal. IUCN Contact: Megan Cartin, Portfolio and project portal officer, [megan.cartin@iucn.org](megan.cartin@iucn.org) 3. PROCUREMENT TIMETABLE 3.1. This timetable is indicative and may be changed by IUCN at any time. If IUCN decides that changes to any of the deadlines are necessary, we will publish this on our website and contact you directly if you have indicated your interest in this procurement (see Section 3.2) . | DATE | ACTIVITY | | --- | --- | | 12/06/2025 | Publication of the Request for Proposals | | 23/06/2025 | Deadline for expressions of interest and pre-qualification | | 26/06/2025 | Information package for pre-qualified bidders | | 07/07/2025 | Deadline for submission of questions | | 10/07/2025 | Planned publication of responses to questions | | 31/07/2025-12AM CET | Deadline for submission of proposals to IUCN (“Submission Deadline”) | | 04/08/2025-15/08/2025 | Clarification of proposals and interviews | | 27/08/2025 | Planned date for contract award | | 01/09/2025 | Expected contract start date | 3.2. Please email the IUCN contact to express your interest in submitting a proposal by the deadline stated below. This will help IUCN to keep you updated regarding the procurement. 4. COMPLETING AND SUBMITTING A PROPOSAL 4.1. Your Expression of Interest (EoI) must consist of the following three separate documents: • Signed Declaration of Undertaking (see Attachment 3) • Pre-Qualification Information (see Section 4.4 below) • Completed and signed Non-Disclosure Agreement (see Attachment 4) Further information will be released only to Pre-Qualified Bidders who have signed the NonDisclosure Agreement. 4.2. Pre-Qualified Bidders will be asked to submit a Proposal consisting of the following two separate documents: • Technical Proposal (see Section 4.5 below) • Financial Proposal (see Section 4.6 below) EoI and Proposals must be prepared in English. 4.3. Your EoI and Proposal must be submitted by email to the IUCN Contact (see Section 2) . The subject heading of the email shall be [RfP Reference – bidder name] . The bidder’s name is the name of the company/organisation on whose behalf you are submitting the proposal, or your own surname if you are bidding as a self-employed consultant. Your submission must be in PDF format. You may submit multiple emails suitably annotated, e.g. Email 1 of 3, if attached files are too large to suit a single email transmission. You may not submit your EoI and Proposal by uploading it to a file-sharing tool. IMPORTANT: Submitted documents must be password-protected so that they cannot be opened and read before the submission deadline. Please use the same password for all submitted documents. After the deadline has passed and within 12 hours, please send the password to the IUCN Contact. This will ensure a secure bid submission and opening process. Plea

FAQs

What services does IUCN seek through this RfP for the Global Grant Management Portal?

IUCN seeks software development and design services to develop and provide maintenance for the Global Grant Management Portal, with development planned for the next 12 months and maintenance planned for the next 5 years.

Who should bidders contact during the procurement process and what are the communication rules?

Bidders must direct all correspondence and questions to the named IUCN contact and must not discuss the procurement with other IUCN employees or representatives.

How must proposals be submitted, and what security requirement applies?

Proposals must be submitted by email to the IUCN contact in PDF format, with documents password-protected so they cannot be opened before the submission deadline; the password must be sent after the deadline within 12 hours.

Sep 12, 2026

Upload by Jasmine