Invitation Writing for Class 12 - Invitations and Formal Replies

Sep 15, 2026

Invitation writing for Class 12 explains formal and informal invitations and the essential formatting rules for creating clear invitation cards. It covers the required structure in third person, appropriate tense, word limit, and how to present event details such as date, time, venue, purpose, chief guest, and RSVP contact information. The document also provides model formal invitation cards, acceptance/refusal reply guidelines, and practice prompts for weddings, school functions, exhibitions, and presiding or judging events.

LanguageEnglish

CategoryLetters

FormatPDF

Pages7

Reading Time3 min

AccessFree to download

INVITATION WRITING

Points to Remember

Formal invitation for marriage/auspicious occasion

Formal invitation for school events / exhibition

Questions for Practice

FORMAL REPLIES ACCEPTANCE / REFUSAL

Points to Remember

Formal Acceptance Example

Formal Refusal Example

Questions for Practice

Formal Acceptance (To Preside / Inaugurate / Judge Events etc.)

Formal Refusal (To Preside / Inaugurate / Judge Events etc.)

INVITATION WRITING CLASS-12 An invitation is a formal request to someone to attend any specific occasion, celebration, programme or event. Points to Remember Type of Invitation (A) Formal (B) Informal (A) Formal Invitation • To be written in third person. • Details like address dress code or any other instruction are written at the bottom to the left or the right side as per choice. • Subject matter is generally written in the centre. • No abbreviation to be used. • Simple present tense is used. • Word limit 50. • Each entry to be mentioned in a separate line e.g., (a) The name of the person(s) who is/are inviting (b) Formal expressions like 'request the pleasure of your company' (c) Time and date of event (d) Purpose and occasion of invitation. • For RSVP, address and telephone no. is given at which the invitee may contact for any queries. • Name of the Chief Guest of the programme may be given 1. Formal invitation for marriage/auspicious occasion:-Example : Write a formal invitation for the marriage function of your daughter. 2. Formal Invitation for school events / exhibition for general public. Example :You are a student of Laxmi Public School, Model Town, Delhi. The School is holding its Annual Function at 5.30 p.m. on 24th Dec. 2024. The Education Minister has consented to be the Chief Guest. Design an invitation card to be sent to the parents and other invitees. (Word Limit 50) INVITATION The Principal, Staff and Students of Laxmi Public School, Model Town, Delhi request the pleasure of your company on ANNUAL DAY CELEBRATION on Sunday, 24 December 2024 at 5.30 p.m. in the School Auditorium Honourable Education Minister has very kindly consented to be the Chief Guest. R.S.V. P. Admn. Officer 011-27xxxxxx Special Instructions : (This card admits only two. You are requested to be seated by 4.30 p. m. ) Note : Entry Free Questions for Practice (a) You are the member of Punjab Academy, Delhi. Draft a formal invitation to invite all the members for the discussion on a book written by an eminent writer. (b) You are organising an Exhibition of Painting 'Nayika Series' on 30th November, 2020 at Azad Bhavan Art Gallery at 5:45 p. m. Draft an invitation card to invite the General Public. (c) You are Suman/Sonu the Head Girl/Boy of New Field School. Your school has decided to celebrate"The Grand Parent's Day" in school. Draft a formal invitation to be sent to the grand parents of students of your school giving details of the programme. FORMAL REPLIES ACCEPTANCE / REFUSAL Points to Remember • Acknowledge the invitation • Be brief and specific • Express thanks in third person • Not to be signed at the end • When accepting, confirm date and time • If declining, give reason, convey your best wishes • Give date and address at top left hand side • Use simple language • Word limit 50 Formal Acceptance Example: You are Mr. Ajay Gupta of 7 Park Avenue, Delhi. Draft a reply accepting an invitation to attend a housewarming party hosted by your colleague. Formal Refusal Example : You are Mr. Ajay Gupta of 7 Park Avenue, Delhi. Draft a reply of refusal expressing inability to attend a house warming party hosted by your colleague. 9 January 2024 7, Park Avenue, Delhi Mrs. and Mr. Ajay Gupta thank Mrs. and Mr. Satish Sharma for their kind invitation on the housewarming party on 17 January, 2019 at 11 a.m., but regret their inability to accept the same due to urgent and unavoidable assignment abroad. Question for Practice (a) You are AV Raman of Mysore. Prepare a formal reply expressing inability to attend the marriage of a colleague owing to a prior engagement. (b) You are VidyaSagar of 21 Rajya Park, Jaipur. Draft a formal reply of acceptance to an engagement function. 2. Formal invitation to preside over/inagurate/judge events. Example : You are Neha / Nakul, the President of the English Literary and Cultural Society of Government Model

FAQs

What are the key rules to remember when writing a formal invitation for Class 12?

Write the invitation in third person, use simple present tense, keep the word limit to 50, avoid abbreviations, and include all essential details like time, date, venue, and purpose. RSVP contact details and any chief guest information should be added when applicable.

How should RSVP and contact information be included in an invitation?

For RSVP, include the address and telephone number where the invitee can contact for any queries. These details help manage confirmation for the event.

What should a formal reply (acceptance or refusal) include?

Acceptance replies should acknowledge the invitation, be brief and specific, express thanks in third person, and confirm the date and time. Refusal replies should acknowledge the invitation, give a reason, convey best wishes, and include date and address at the top left side, using simple language.

Sep 15, 2026

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