Interviewing a Candidate - Schedule Interview, Give Interview Feedback, and Manage Interview Feedback

Sep 13, 2026

Guidance for managers and search committee chairs on conducting candidate interviews within Workday. Describes how to schedule interviews, enter dates, interviewers, duration, interview type, and review the proposed schedule, including uploading related attachments and confirming submission. Explains how to provide overall interview feedback using defined recommendation options, when the feedback task appears, and how to manage interview outcomes by rescheduling or canceling when needed before moving the process forward to offers.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages8

Reading Time3 min

AccessFree to download

Schedule Interview

Enter interview details in Workday

Submit and handle follow-up tasks

Give Interview Feedback

Select overall rating

Manage Interview Feedback

Reschedule or cancel interview

Managers, and search committee chairs may be asked to interview a candidate, depending on the job application flow. Workday will be the place for all interviewers to capture information. This picks up at the point in which the manager is reviewing candidates that have been sent by the recruiter. However, the recruiter can move candidates to any step of the process as needed. Tasks • Schedule Interview • Give Interview Feedback • Manage Interview Feedback Schedule Interview The manager schedules the interview(s) outside the system, but the documentation of the interviews is documented in Workday to move the process along. After moving the candidate forward to Interview, follow these steps. 1. If you clicked on the Schedule 􀃆 link from the submit confirmation from the previous step, go to step 3. From your My Tasks>All Items, click the Interview (Manager Scheduled): Name of candidate, Job Requisition information task. 2. The Schedule Interview task will display. 3. Enter the Date of the Interview in the Date field. 4. The manager’s name will default under Interviewers. 5. Click the plus key to add additional interviewers. 6. Enter the Duration of the Interview in minutes. 7. Using the prompt, select the Interview Type. 8. Click Next. 9. A calendar will display. Click the time on the time block you plan to interview. 10.A pop-up will display with the Interviewer(s) names in the Interviewers field. 11. The Date and Time you chose in the Start Time section, as well as Duration. 12.Click O K. 13.Click Next. 14.A Proposed Interview Schedule screen display. Verify the information. 15.The candidate will not receive an email regarding this interview; however, information entered here can be seen by other interviewers. Contact with the candidate must be done outside of Workday. 16. Upload additional documents concerning the interview under the attachments. | will |
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16 | | 17.After clicking Submit , you will receive a ‘you have submitted’ confirmation that includes the applicant’s name and Job Requisition. 18. Next you will receive two tasks, one to enter an Overall Rating, which is done first, another that allows you Reschedule or Cancel the interview, if applicable. Both will still be labeled as Interview (Manager Scheduled: Name of Candidate, Job Requisition Information). 19.Once the above two tasks are addressed and you have a final candidate, click Move Forward and select Offer. Note: The manager should negotiate all employment details with the candidate before the recruiter sends the offer letter. Give Interview Feedback After scheduling the interview, the manager will receive two tasks. The ‘Give Interview Feedback’ task will display if the scheduled interview date is on or before today. Otherwise, wait for this task to appear first. In this task you will rate the interview. 1. Click on the Interview (Manager Scheduled: Name of applicant , Job Requisition information task. The task will display ‘Give Interview Feedback ’ at the top. 2. Scroll to the Overall Feedback section. 3. Your drop-down choices are: a. 3-Recommend-This is the person you wish to hire b. 2-Possible-This could be a potential back-up c. 1-Do Not Recommend-You do not wish to hire this candidate. 4. Select the drop-down to enter an Overall Rating and click Submit. 2 Manage Interview Feedback The next task has a button to Reschedule Interview or Cancel Interview, if applicable. The ‘Manage Interview Feedback’ task will display regardless of the scheduled date of the interview. You must process the ‘Give Interview Feedback’ first. You will use the ‘Manage Interview Feedback’ task if the scheduled interview needs to be scheduled on a different day or if the original interview is canceled. 1. Click on the Interview (Manager Scheduled: Name of applicant, Job Requisition information task. The task will display ‘ Manage Interview Feedback ’ at

FAQs

How does the manager schedule an interview for a candidate in Workday?

After the candidate is moved forward to Interview, the manager uses the Interview (Manager Scheduled) task to enter the interview date, select the interviewer(s), set duration, choose the interview type, pick a calendar time, verify the proposed schedule, and submit the task in Workday.

When should managers provide interview feedback in Workday?

Managers should complete the 'Give Interview Feedback' task when the scheduled interview date is on or before today. If the date is after today, the task appears later and should be handled once available.

What options are available in 'Manage Interview Feedback' and when are they used?

The 'Manage Interview Feedback' task allows the manager to reschedule or cancel the interview as applicable. It appears regardless of the scheduled date, but 'Give Interview Feedback' must be processed first.

Sep 13, 2026

Uploaded by Ben Jamin