Institute Fundraiser Receipt

Sep 19, 2026

Fundraising Guidelines for the Black Dog Institute explain how third parties can seek approval and run volunteer fundraising activities in compliance with relevant state or territory laws. Applicants must submit a Proposal to Fundraise and, if approved, receive an Authority to Fundraise letter and a Fundraising Toolkit covering branding, required forms, income and expenditure tracking, and event promotion materials. The document sets rules on logo use, prohibited associations (smoking, alcohol sponsorships), donation eligibility, receipt issuance, expense limits, record keeping, and timely reconciliation and forwarding of funds.

LanguageEnglish

CategoryInvoices

FormatPDF

Pages5

Reading Time2 min

AccessFree to download

Fundraising Guidelines

Approval and required proposal

Fundraising Toolkit contents

Logo, promotion and ethical restrictions

Compliance: receipts, donations, expenses and records

Timelines, reconciliation and publicity limits

fundraising guidelines Fundraising Guidelines Thank you for your interest in fundraising for the Black Dog Institute. We value all enquiries from individuals, community groups and businesses that will assist us in raising awareness and funds to support our mission of advancing the better management of mood disorders for all Australians. Any third party raising funds for the Black Dog Institute must comply with relevant laws and regulations within each State or Territory. We must approve and authorise all volunteer fundraising activities that raise money for the Black Dog Institute. To help us assess whether there is a good match with the Institute’s goals, we would appreciate you completing a Proposal to Fundraise form. To assist you in preparing your proposal we have developed the following guidelines. If, after reading these guidelines, you believe your proposal meets all the requirements, we would welcome your submission. All Proposals to Fundraise will be responded to within eight working days. If your proposal is compatible we will provide you with a letter giving you Authority to Fundraise on our behalf and a Fundraising Toolkit. The Toolkit is designed to assist you with the organisation of your event and to maximise opportunities to raise funds and communicate valid messages to the community about the work of the Black Dog Institute. The Toolkit includes: • Information about the Black Dog Institute to assist you in understanding what we do. • Guidelines for using our logo. • Letter authorising you to raise funds on our behalf. • A form to complete that will provide us with information required to publicise your event on our website and link to your website if you have one. • Letter template you can adapt for seeking sponsorship or donations to support your event. • Receipt template to complete for all donations. • Invitation template. • Credit card form template to be completed and returned to the Black Dog Institute for processing. • Media Release template you can adapt to promote your event. • Information sheet with suggestions to promote and publicise your event. • List of materials and merchandise available from the Black Dog Institute to support your event. • Booking form for a speaker to attend your event. • Income and Expenditure template. • Organisation check list. • Poster template to promote your event. Please read the following guidelines carefully before completing your Proposal to Fundraise • Any fundraising activity undertaken by a third party to raise funds for the Black Dog Institute will be conducted by that individual or group/ committee and is the sole responsibility of the person/s making application to the Black Dog Institute. • Any promotional material must clearly state that the event is “raising funds for the Black Dog Institute”. It is not tobe referred to as a Black Dog Institute event. • The Black Dog Institute logo is a valuable brand. Any use of the logo must be approved by the Institute and any printed material using the logo must be authorised by the Black Dog Institute prior to printing. Guidelines for using our logo will be included in the Fundraising Toolkit. • Due to our ethical standards we will not be involved in any event or be associated with any organisation or industry group that supports or promotes smoking. We will not agree to any sponsorships from companies selling alcohol. • Any fundraising activity undertaken must fit within the NSW Charitable Fundraising Act guidelines which specify that expenses must not exceed 40% of funds raised. The Black Dog Institute cannot pay any expenses incurred by you. The person/parties authorised to fundraise are responsible for payment of all expenses in relation to the agreed fundraising activity. • A third party cannot issue a receipt for funds raised. Only the Black Dog Institute can issue a receipt for money raised on our behalf. If a receipt is required, relevant information must be rec

FAQs

What is required to start fundraising for the Black Dog Institute?

Submit a Proposal to Fundraise. If the proposal meets requirements and is compatible, the Institute will provide a letter authorising you to fundraise and a Fundraising Toolkit.

Who can issue receipts for funds raised on the Institute’s behalf?

Only the Black Dog Institute can issue a receipt for money raised. Third parties cannot issue receipts, and receipts are issued directly to the donor using the provided receipt templates.

What financial and compliance rules apply to third-party fundraising expenses and reporting?

Fundraising activities must fit within the NSW Charitable Fundraising Act guidelines, including that expenses must not exceed 40% of funds raised. A detailed Income and Expenditure sheet must be completed, kept for seven years, and funds must be reconciled and forwarded within 14 days of the event’s completion.

Sep 19, 2026

Upload by Arica Lee