Information Technology Advisory Committee (ITAC) - Minutes of Open Meeting - August 25, 2016

Sep 11, 2026

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Minutes of the Information Technology Advisory Committee (ITAC) open meeting held via teleconference on August 25, 2016. The record covers roll call and approval of prior minutes, introductions and member updates effective September 15, and decision items including legislative proposals to authorize e-service in probate proceedings and e-service plus e-filing in juvenile proceedings, with referenced public comment reviews and motions approved. The agenda planning process for the annual agenda and upcoming review timeline is also documented.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages57

Reading Time20 min

AccessFree to download

Open Meeting

Call to Order and Roll Call

Approval of Minutes

Discussion and Action Items (Items 1–3)

Adjournment

[www.courts.ca.gov/itac.htm](www.courts.ca.gov/itac.htm)[ ](www.courts.ca.gov/itac.htm)[itac@jud.ca.gov](itac@jud.ca.gov) I N F O R M A T I O N T E C H N O L O G Y A D V I S O R Y C O M M I T T E E | M I N U T E S O F O P E N M E E T I N G | | | --- | --- | | August 25, 2016
12:00-1:30 PM
Teleconference | | | Advisory Body Members Present: | Hon. Terence L. Bruiniers, Chair; Hon. Robert B. Freedman, Vice Chair; Mr. Brian Cotta; Hon. Julie R. Culver; Prof. Dorothy J. Glancy ; Hon. Michael S. Groch; Hon. Sheila F. Hanson; Hon. Samantha P. Jessner; Hon. Jackson Lucky; Hon. Louis R. Mauro; Mr. Darrel Parker; Mr. Snorri Ogata; Mr. Robert Oyung; Hon. Alan G. Perkins; Hon. Peter J. Siggins; Mr. David H. Yamasaki | | Advisory Body Members Absent: | Mr. Terry McNally; Hon. James Mize; Hon. Mark Stone; Mr. Don Willenburg; Hon. Joseph Wiseman | | Others Present: | Hon. Douglas P. Miller; Hon. Daniel J. Buckley; Mr. Mark Dusman; Ms. Kathy Fink; Ms. Fati Farmanfarmaian; Ms. Jamel Jones; Mr. Patrick O’Donnell; Ms. Tara Lundstrom; Ms. Jenny Phu; Ms. Donna Keating; Ms. Nicole Rosa; Mr. Tony Rochon; Ms. Jessica Craven; Ms. Diana Glick; Ms. Jackie Woods | | O P E N M E E T I N G | | | Call to Order and Roll Call
The chair called the meeting to order at 12:00 PM, and took roll call.
Approval of Minutes
The advisory body reviewed and approved the minutes of the August 1, 2016 meeting of the Information Technology Advisory Committee (ITAC) . | | | D I S C U S S I O N A N D A C T I O N I T E M S ( I T E M S 1 – 3 ) | | Hon. Terence L Bruiniers, Chair announced upcoming changes to ITAC beginning September 15. The new ITAC chair will be Hon. Shelia F. Hanson and vice-chair will be Hon. Louis R. Mauro. Additionally, there will be two new members Hon. Kimberly Menninger, Orange County Superior Court and Ms. Alexandra Grimwade, CIO, Twentieth Century Fox Television. Both new members will be participate in the new member orientation meeting late September. Professor Glancy will be leaving ITAC; Justice Bruiniers thanked her for her contributions especially around rules and policy with the subcommittee. Mr. Patrick O’Donnell has hired anew attorney to assistant ITAC, Andrea Jaramillo is familiar with ITAC as she once interned with ITAC when it was formally CTAC. Item 1 Legislative Proposal to Authorize E-Service in Probate Proceedings (Action Required) Review public comments received and decide whether to recommend proposed amendments to a legislative proposal that would amend the Probate Code and Welfare and Institutions Code sections 728 and 5362 to authorize e-service by consent of notices and other papers in guardianship, conservatorship, and other probate matters. Action: Hon. Peter J. Siggins and Mr. Patrick O’Donnell provided an update on this proposal. Developed in coordination with Probate and Mental Health Advisory committee. Six public comments were received, all comments approved. Comments included clarification, typographical errors and future project suggestions. Motion to approve the recommendation of proposed amendments to the legislative proposal amending the Probate Code and Welfare and Institutions Code sections 728 and 5326 as specified. Approved Item 2 Legislative Proposal to Authorize E-Service and E-Filing in Juvenile Proceedings (Action Required) Review public comments received and decide whether to recommend proposed amendments to a legislative proposal that would amend the Welfare and Institutions Code to allow for e-service by consent and e-filing in juvenile dependency and delinquency proceedings. Action: Justice Siggins advised these are changes on juvenile proceedings. Ms. Diana Glick provided a general update regarding comments. There were 5 comments received. Suggested changes included language and redundancy and document was tightened up. It is believed the encryption standard in the proposal meets standards under HIPA as well. Motion to approve the recommendation of

FAQs

What meeting date and format are recorded for the ITAC open meeting?

The minutes record an open meeting on August 25, 2016 via teleconference, scheduled from 12:00 to 1:30 PM.

What legislative proposals were approved in the action items?

The committee approved recommendations for proposed amendments authorizing e-service in probate proceedings and authorizing e-service (by consent) and e-filing in juvenile dependency and delinquency proceedings.

How does ITAC plan and authorize its annual agenda work?

A draft annual agenda is developed by ITAC and approved by the Judicial Council Technology Committee (JCTC). Amendments and carryover projects require submission and approval by JCTC, supported by a project request form and a redline review process.

Sep 11, 2026

Uploaded by Miles