Illustrated ICT Asset Identification Guide - Edition 1.0 - October 2013

Sep 12, 2026

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Illustrated ICT Asset Identification Guide supports Property & Supply Officers and IT Officers in the Department of Education (DepEd) to accurately identify, classify, and compile ICT assets into a full ICT inventory with condition assessment. The guide enables proper completion of the ICT asset inventory template for DepEd’s GIFMIS readiness preparation, specifying what ICT assets must be recorded and how to recognize network/connectivity, hardware, software, and support facility categories based on acquisition cost estimates and current condition.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages33

Reading Time12 min

AccessFree to download

About This Guide

Purpose of the Guide

Who Should Use the Guide

What Is the Scope of the Inventory

Which ICT Assets Must Be Recorded

ICT Asset Classification

ICT Asset Identification Guide

Network/Connectivity

Hardware

Software

Illustrated ICT Asset Identification Guide An illustrated reference source for Property & Supply Officers and IT Officers to use when completing and compiling the ICT Asset Inventory Department of Education Philippines Strengthening the Financial Management Information System Project (Phase II) 1 of 33 Edition 1.0 October 2013 About This Guide For clarifications and queries, you may contact the Project on: Mobile: 09166598811 Landline: (02)-6335397 email: [deped.gifmis@gmail.com](deped.gifmis@gmail.com) The primary purpose of the guide is to help identify and classify ICT assets. This document is designed to support the accurate completion of ICT asset inventory template which has developed to come up with a full ICT inventory and condition assessment for DepEd in preparation for adopting the Government Integrated Financial Management Information System (GIFMIS) in 2015. Who should use the guide? The ICT Asset Identification Guide is for use by Property & Supply Officers and IT Officers from the Department of Education (DepEd) who are charged with responsibility to complete an Inventory of ICT assets asset out in [insert instruction reference and include the memo at Appendix 1: Inventory Instruction (U Sec Varela)]. What is the scope of the inventory? The ICT inventory will be conducted by Regional Offices, Divisional Offices and Implementing Units using the instructions set out at Appendix 2: Instructions on Completing ICT Inventory Template Which ICT assets must be recorded? All business relevant ICT assets must be recorded on the template shown at Appendix 3: ICT Inventory Template1. This means that ICT equipment acquired for educational purposes (i.e. for the purpose of teaching) should not be recorded. Donated ICT assets such as those coming from Local Government Units (LGUs), special projects and other donors and used for non-educational purposes must be recorded. Each ICT Assets should be classified as one of the following: 􀁸 Network/Connectivity 􀁸 Hardware 􀁸 Software 􀁸 Support Facility The following subject matter is covered in this guide: 􀁸 Project overview, which covers the objective of this undertaking and its significance to the overall project objectives; 􀁸 Assets identification guide, which describes the most commonly used ICT assets in the organization and how to properly recognize and assess them in terms of valuating estimated acquisition cost and its current condition; 􀁸 Additional information, which covers the criticality framework and other reference models used in coming up with DepEd’s GIFMIS readiness assessment; 􀁸 Summary, which describes the workarounds to existing issues and concerns currently faced by the organization. 1 The template will be supplied in excel format and accompanies this guide. The template is also shown at Appendix 3: ICT Inventory Template 2 of 33 Edition 1.0 October 2013 Contents About This Guide ............................................................................................................................................ 2 Table of Figures .............................................................................................................................................. 4 Table of Appendices ....................................................................................................................................... 4 Project Overview ............................................................................................................................................ 5 ICT Assets Classification .................................................................................................................................. 6 Business ICT Assets ................................................................................................................................... 6 Network/Connectivity..................................................................

FAQs

Who is this ICT asset identification guide intended for?

It is for Property & Supply Officers and IT Officers within the Department of Education (DepEd) responsible for completing the ICT asset inventory template.

What is the primary purpose of the guide?

The guide helps identify and classify ICT assets so the inventory template can be completed accurately, producing a full inventory and condition assessment for GIFMIS preparation.

Which types of ICT assets must be recorded in the inventory template?

All business-relevant ICT assets must be recorded, classified into Network/Connectivity, Hardware, Software, and Support Facility, excluding ICT acquired for educational teaching purposes.

Sep 12, 2026

Upload by Grenda