IGC Special Call on COVID-19 - Budget Guidelines - Call-budget-guidelines

Sep 13, 2026

Uploaded by Mimi

IGC special call budget guidelines require applicants to submit a detailed, line-by-line budget breakdown with the proposal template on the IGC website. Proposed project budgets are reviewed for value for money, with costs listed in Great British Pounds. Award letters share any funding-linked requirements, and budgets may be subject to negotiation. Post-approval budget changes are not permitted for exchange-rate fluctuations. Successful applicants must maintain accurate accounts and records for audit, and budgets are assessed through detailed cost sections including personnel fees, data collection, and equipment procurement.

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Budget guidelines

Budget submission and review

Budget sections: personnel fees

Budget sections: data collection

Budget sections: equipment procurement

Restrictions and compliance requirements

IGC special call on COVID-19 Budget guidelines The IGC requests a detailed budget breakdown to be submitted alongside the proposal in the template provided on the IGC website. The proposed project budget will be scrutinised and applicants should keep in mind that value for money is a key evaluation criteria. Budgets should be submitted in Great British Pounds and include line by line information of all expected costs to be incurred on the project. Any budgetary requirements tied to the funding will be shared in the award letters. The IGC performs a thorough review of all project costs and budgets may be subject to negotiations. Awards will be made in GBP and the IGC does not allow for changes to budgets post project approval to account for exchange rate fluctuations. As per the Terms and Conditions of the award, both individuals and institutions will be contractually bound to keep accurate and systematic accounts, files and records (which must clearly identify the basis upon which charges have been calculated), and which can be made available for audit as required. 1.1. Fees for project personnel Research staff fees Proposals can include Principal and Co-Investigator remuneration when this is not covered from other sources. If the investigator is undertaking work as stated in the proposal in addition to the normal duties associated with his role in the institution, then these fee days should be accurately reflected in the budget. However, the IGC also has to manage approval of project budgets from a value for money perspective. Therefore, proposals that contain fee days for Principal and Co-Investigators over 22 days will not be approved. Other project staff fees Proposals can also include fees for other project staff such as Research Assistants/Associates, Project Managers, data specialists, etc. Research Assistant and personnel days should be in proportion to the length of the project and reflect the true extent of their work days. 1.2. Data collection Data collection costs refer to any costs related to the gathering of data such as conducting surveys, field work, data subscriptions, etc. It can include enumerators’ salaries and materials or other related costs that are essential for the successful completion of the data collection activities. All data collection costs should be justified in the budget template. Please note that in person surveys will not be accepted in this call, nor will any surveys that employ call centres at which people work in close proximity with each other. Please also note that we require to know the size of the sample that you will be surveying. This is to put the cost of the survey into context so a value for money judgement can be made. Survey staff salaries Proposals can include salaries for field/survey staff. Please describe in the budget how many staff will receive a salary, the number of expected days’ work, and the daily rate. Please also provide a justification that explains how their time will be spend on the project. Survey staff travel We will only accept survey staff travel expenses under exceptional and well-motivated circumstances. Proposals can include travel cost such as transport, accommodation, food, etc. for the field/survey staff working on the project. Please identify for each travel cost, how many field staff this covers, the number of days/units, and daily rate or unit cost. Please also provide a justification for the travel that will be undertaken. Any travel related expenses of the research team should be included in the travel expenses for project team section of the budget. Materials These include the sub-headings a) tech equipment rental, b) tech equipment purchase, c) stationary, d) communications, and e) data purchase / subscriptions. Proposals can include cost of data collection tools such as rental or purchase of tech equipment such as tablets, the use of stationery items such as pens and paper etc. and communication related

FAQs

What budget information must be submitted with the proposal?

A detailed, line-by-line budget breakdown must be submitted using the template provided on the IGC website, listing all expected project costs in GBP.

How does the IGC evaluate the proposed budget?

The IGC scrutinises the proposed project budget, and value for money is a key evaluation criterion.

Are applicants allowed to change budgets after project approval due to exchange-rate fluctuations?

No. The IGC does not allow changes to budgets post project approval to account for exchange rate fluctuations.

Sep 13, 2026

Uploaded by Mimi