ID Card Design Template (86 x 54mm Portrait) - How to Use for Print-Ready Cards

Sep 1, 2026

Upload by Putri

Instructions for using an ID card design template in a Word document, focused on producing print-ready cards at a fixed 86 x 54mm portrait page size. Covers editing existing elements, inserting photos, logos and images, and optimizing print quality with high-resolution assets. Explains how to change shape colors, keep important content within page margins, duplicate layouts for multiple cards, and prepare artwork by exporting to PDF with image-quality optimization. Also provides tips for bold colors, passport-size cropping, alignment via guidelines, and reserving the HoloImage area.

LanguageEnglish

CategoryForms

FormatDOCX

Pages3

Reading Time1 min

AccessFree to download

How to Use the ID Card Template

Edit page size and design elements

Insert photos, logos, and images

Adjust colors and keep content within margins

Duplicate pages for multiple cards

Export to PDF for best print quality

Top tips for high-quality ID cards

How to use this template to design your ID cards The following page on this word document is your card design. Anything already on the template can be modified to suit your requirements, and you can add your own logos, imagery and data too. However, it’s essential that you do not change the size of the page, as this will mean that your design will not print properly and data could be cut off as a result. To add your own photos, logos and images to the card design, go to the insert tab at the top of your screen and click ‘Pictures’. This will open file explorer, where you can select the files that you’d like to add. To ensure that the print quality of your cards is optimised, only use high resolution graphics and photos on your design where possible. To change the colour of shapes on the design, select and right click on the shape and use the ‘fill’ option. We recommend that all important data such as text or logos should be kept within the page margins. This will ensure that all your data is visible when printed and is not too close to any of the card edges. If you require multiple cards with different data on, you can duplicate the design by holding down shift on your keyboard, selecting all the elements of the design and then copy and pasting them onto the following page. If your cards require printing on the reverse, please ensure that the design for the reverse side follows the front side for each card. (The order of the pages should be ‘front, reverse, front, reverse etc.) Please delete any unused sample pages before submitting your designs. Once you have completed your designs and are happy for us to print your artwork as is, please export your file as a PDF. This can be found under File, then export, then "Create PDF". For the best quality, once you have pressed Create PDF please go to options and then tick "Optimise for Image Quality" if it's available. Top tips for top notch ID cards: Bold block colours print better, so avoid using graduated or faded graphics where possible. If you would like your photos to be passport size, right click on the photo and select crop. Then, in the format tab at the top of your screen, insert the dimensions 45 x 35 mm and then reposition the crop box accordingly. Green guidelines might show up when dragging your images or shapes into a new position- these help you to ensure that your card’s different elements are aligned horizontally, vertically or with other elements on the page. Align your elements consistently for a smarter looking card! If you’re having the security HoloImage, make sure you allow for this in your design. The HoloImage sits 4mm in from the bottom right corner and is 14 x 14mm in size. Design elements can cover this area however any important elements should be well clear of this. Simeon Samplecard Manager If this card is found, please contact: Reception: 01234 567890 Email: reception@simplesample.co.uk

FAQs

Why must the template page size not be changed?

Changing the page size can prevent proper printing and may cause data to be cut off. The template size is set to match the intended card output.

How do you add photos, logos, and images to the card design?

Use the Insert tab and select Pictures, then choose the files you want to add. For best results, use high-resolution graphics and photos.

What should you do before submitting your ID card designs for printing?

Complete the designs, then export the file as a PDF via File > Export > Create PDF. If available, enable the option to optimize for image quality.

Sep 1, 2026

Upload by Putri