IAAND Board of Directors/Leadership Team - Orientation - BOD/LT Meetings/Teleconferences

Sep 13, 2026

Orientation material for the IAAND Board of Directors and Leadership Team on how governance meetings and teleconferences operate across the year. It explains how to track program-of-work goals and activities, how items are added to consent or working agendas, and when board input or decisions are required. It also details secretary-president roles, portal folder organization, review responsibilities, and how dialogue threads and polls support decisions between meetings.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages6

Reading Time2 min

AccessFree to download

Orientation

BOD/LT Meetings/Teleconferences

Meeting/Teleconference Business

Bi-Monthly Progress Report

How is Agenda Created?

Your Responsibility to Review Consent and Working Agenda

IAAND Meeting Portal Folder

Purpose of Consent vs Working Agenda

Examples of Consent vs Working Agenda Items

Between Teleconferences: Input/Decision via Dialogue, Motions, and Polls

5/23/2019 IAAND Board of Directors/Leadership Team Orientation BOD/LT Meetings/Teleconferences 1 This presentation answers! How do we track our progress on activities throughout the year? How do ítems get included in Agenda for discussión/input or decisions? When does the BOD need to provide input or make decisions?(Consent vs Working Agenda or use of Discussion Thread & Polls? 2 5/23/2019 Meeting/Teleconference Business Program of Work goals & activities Bi‐monthly progress report to BOD Consent agenda includes progress report Items for discussion put on working agenda Working agenda with attachments posted Minutes posted until approved at next teleconference 3 Bi-Monthly Progress Report Testing new form this year • Each Program of Work Goals have been inserted into Excel Report ease in tracking [https://docs.google.com/s](https://docs.google.com/s) preadsheets/d/1h2rVH5H 8fZRu6YMIhvzM2CYeuWO YzfMpHDgHwtTIWts/edit\# gid=0 4 5/23/2019 How is Agenda Created? • President and Secretary agree on template for meeting agenda at beginning of year • Secretary posts call for BOD reports • Secretary gathers all BOD reports into consent agenda • Secretary takes ítems identified as needing BOD input or decisión and creates draft agenda to forward to President and Executive Director for approval or revisions (e.g. add other ítems and re‐organize) . • If there are too many ítems to fit within the hour, then President identifies ítems that can be moved to on‐line discusión instead of live discusión within teleconference or meeting 5 |
Your Responsibility to Review Consent and Working Agenda | | | --- | --- | | Secretary will post agenda and attachments in Meeting folder in IAAND Portal Leadership Community
Consent Agenda is summary of activities that do NOT require discusión but are important information about progress toward Program of Work Goals.
Review Consent Agenda to determine if you have questions.
If you do, then request that ítem be removed from Consent Agenda and placed on Working Agenda to discuss.
If you are unable to attend meeting then review agendas and as appropriate add your input in Discussion topic on the IAAND Portal | | 6 5/23/2019 |
IAAND Meeting Portal Folder | | | --- | --- | | • Go To IAAND Portal
• [https://iaand.webauthor.com/](https://iaand.webauthor.com/)
• Leadership Community
• Library
• Topics
• Meeting Agendas and Minutes
• FY Year
• Month/year Folder | | 7 |
Purpose of Consent vs Working Agenda
The purpose of the consent agenda is to share information about progress or barriers with other BOD/LT members. This information does not require discussión or input, however is important to be shared.
The Working Agenda is for making decisions and providing direction | | | --- | --- | | Examples of Consent Agenda items
• Activities/progress toward goals on approved projects or goals in Program of Work
• Metrics showing usage
• Summary of routine activities | Examples of items for Working Agenda
• Decisions on funding
• Approval of sponsorship ideas/agreement
• Approval of nominations, appointments, andawards
• Input on desired direction of new projects/ideas
• When help is needed to overcome barriers to progress | 8 5/23/2019 What if you need input or decisión between teleconferences/meetings Dialogue can be started in Leadership Team Community (See list of thread topics) • Use dialogue to get input • Use dialogue to judge the level of support for an idea Motions can be made, seconded, and discussion can occur in either Leadership Team Community or BOD Community Polls to vote on motions are be posted in the BOD Portal • Secretary usually manages motions and polls and ensures that they are documented in the minutes. 9 This presentation answered! How do we track our progress on activities throughout the year? How do ítems get included

FAQs

How is progress tracked for activities throughout the year?

Progress is tracked through program-of-work goals and bi-monthly progress reporting to the BOD, supported by an Excel report for easier tracking. Consent agenda items can include these progress updates.

How does an item get included in the agenda for discussion or decisions?

The president and secretary agree on an agenda template. The secretary gathers BOD reports into a consent agenda, then creates a draft agenda for items needing BOD input or decisions, with approval or revisions by the president and executive director.

What are the differences between consent agenda and working agenda?

The consent agenda shares information about progress or barriers and does not require discussion or input, though it is important to be shared. The working agenda is used for making decisions and providing direction.

How can the BOD request input or make decisions between teleconferences/meetings?

Dialogue can be started in the Leadership Team Community to gather input and gauge support. Motions may be made and seconded in the Leadership Team or BOD community, and polls to vote on motions are posted in the BOD portal, with the secretary typically documenting them in minutes.

Sep 13, 2026

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