HYBRID WEEKLY OJT TRACKER - Hybrid Weekly On-The-Job Training (OJT) Tracker Template - instructions and fields

Sep 11, 2026

Uploaded by Anda

Hybrid Weekly On-The-Job Training (OJT) Tracker Template for recording weekly assignments, task coverage, and key knowledge areas for apprentices. The tracker guides trainers and supervisors to enter planned learning items at the start of each week and to add additional items as events unfold. It supports compliance and development by documenting training participation, assessment outcomes, and action plans when expectations are not met, and aligns with subsequent month review and feedback forms for pay-increase goal progress.

LanguageEnglish

CategoryForms

FormatPDF

Pages1

AccessFree to download

Instructions

Weekly entry and updates

Assessment outcomes and action plans

Alignment with X-Month Apprentice Review

Tracker Fields

Apprentice and program details

Training and assessment table

Signatures and dates

Comments and action plan

HYBRID WEEKLY OJT TRACKER Hybrid Weekly On-The-Job Training (OJT) Tracker Template INSTRUCTIONS: At the beginning of each week, the OJT Trainer, in conjunction with the apprentice’s supervisor, should enter the assignments/tasks/key knowledge areas that the apprentice will be learning during the week under the “Assignment/Task” column. As the week progresses, there may be additional items to add as weekly events unfold. It is important to document what the apprentice has participated in for compliance and development purposes. The below spreadsheet is a suggestion for tracking OJT. Digital tracking is also acceptable and may be more applicable. Whatever method of OJT Tracking is used, make sure it is easily accessible and current for each apprentice. • If the Apprentice did not meet expectations after a training assessment was performed, an action plan should be developed to help the apprentice achieve each assignment/task. If such attempts to close the training gap have not been successful and the Apprentice is still struggling with the task, the company may decide that the Apprentice should be removed from the apprenticeship. Documentation of actions should be included in the apprentice’s fle. • This Tracker should be used in conjunction with the X-Month Apprentice Review and Feedback Forms to determine if the Apprentice has met the goals for each pay increase. | | | | | | | | | | | | | | | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | | Apprentice Name: | | Name of Apprenticeship Program: | | | | | | | Employee ID: | | | | | Date Apprentice Started Program: | | Trainer(s) Name: | | | | | | | Training Assessor Name: | | | | | | | | | | | | | | | | | | | | | TRAINING | | | | | | | TRAINING ASSESSMENT | | | | | Assignment/Task | Work Order | TELL √ | SHOW √ | DO √ | Trainer
Initials | Apprentice Initials | Training Date | Hours | Meets
Expectations | Does Not Meet Expectations | Training Assessors Initials | Assessment Date | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | | TOTAL HOURS: | | | | | | | | 0 | | | | | | Apprentice Name Printed: | | | | Apprentice Signature: | | | | | Date: | | | | | | | | | | | | | | | | | | | Training Assessor Name Printed: | | | | Training Assessor Signature: | | | | | Date: | | | | | | | | | | | | | | | | | | | Comments and Action Plan for Apprentices Not Meeting Expectations: | | | | | | | | | | | | | | | | | | | | | | | | | | | This workforce product was funded by a grant awarded by the U.S. Department of Labor (DOL)’s Employment and Training Administration (ETA). The product was created by the recipient and does not necessarily reflect the official position of DOL/ ETA. DOL/ETA makes no guarantees, warranties, or assurances of any kind, express or implied, with respect to such information, including any information on linked sites and including, but not limited to, accuracy of the information or its completeness, timeliness, usefulness, adequacy, continued availability, or ownership. This product is copyrighted by the institution that created it. Equal Opportunity Employer/Program Auxiliary aids and services are available upon request to people with disabilities. DWD 8033-3 11-2024

FAQs

Who should fill out the “Assignment/Task” column at the start of each week?

The OJT Trainer, in conjunction with the apprentice’s supervisor, enters the weekly assignments/tasks and key knowledge areas into the “Assignment/Task” column.

What should be documented if an apprentice does not meet expectations after an assessment?

An action plan should be developed for each assignment/task. If closing the training gap is unsuccessful and the apprentice still struggles, the company may decide to remove the apprentice from the apprenticeship, and documentation of actions must be included in the apprentice file.

How does this tracker relate to pay increase decisions?

The tracker is used together with the X-Month Apprentice Review and Feedback Forms to determine whether the apprentice met goals for each pay increase.

Sep 11, 2026

Uploaded by Anda