Human Resources Staffing Coordinator Job Description - Revised July 2026 - Responsibilities and Qualifications

Sep 14, 2026

Uploaded by Dozel

Human Resources Staffing Coordinator roles support district staffing operations by coordinating hiring workflows, onboarding, HR data management, position changes, and records maintenance for assigned schools or departments. The position acts as a primary staffing procedure contact, ensuring staffing actions are accurate, timely, and compliant with district policies and applicable laws. Work includes managing applicant and employee documentation, licensure requests, background checks, HR systems data integrity, employment document preparation, and coordinated payroll and benefits transmission, while maintaining confidentiality and responding to routine inquiries.

LanguageEnglish

CategoryLetters

FormatPDF

Pages3

Reading Time1 min

AccessFree to download

Position Summary

Essential Duties and Responsibilities

Minimum Qualifications

Education

Experience

Knowledge, Skills, and Abilities

Physical Requirements

Evaluation

Disclaimer

Staffing Coordinator DEPARTMENT: Human Resources REPORTS TO: Director of Staffing SALARY: Based on State and Local Salary Schedules STATUS: Permanent, 12 months, Classified, Exempt Position Summary Under general supervision, the Human Resources Coordinator supports district staffing operations by coordinating hiring workflows, onboarding processes, HR data management, position changes, and records maintenance for assigned schools or departments. This position serves as a primary point of contact for staffing-related procedures and works closely with school administrators, Human Resources staff, Payroll, Benefits, and other district offices to ensure that staffing actions are processed accurately, timely, and in compliance with district policies and applicable laws. The Human Resources Coordinator exercises independent judgment in interpreting procedures, resolving routine issues, and maintaining accurate staffing and employment records. Essential Duties and Responsibilities ● Adhere to all state, federal, and local laws, policies, and procedures ● Serve as the primary Human Resources contact for assigned schools or departments regarding staffing procedures and related personnel actions. ● Coordinate hiring workflows, including processing recommendations to hire, resignations, retirements, promotions, transfers, terminations, and other position changes. ● Review applicant and employee documentation for completeness and eligibility, including licensure, transcripts, references, I-9 documentation, health forms, and consumer reports. ● Communicate with recommended candidates to collect required employment documentation and provide onboarding materials and instructions. ● Submit and track licensure requests to ensure candidate qualifications meet state and district requirements. ● Coordinate background check processing and communicate with the vendor to support timely hiring. ● Maintain accurate employee and staffing data in the LINQ HRMS, Frontline/Applitrack, SharePoint, AS400, Google Sheets, Excel, Outlook, and other district systems. ● Prepare employment documents, including offer letters, contracts, resignation and retirement letters, and employment verification responses. Revised July 2026 Durham Public Schools ● Coordinate with Payroll and Benefits to ensure accurate and timely transmission of personnel and salary information. ● Monitor staffing allotments and assist schools and departments in maintaining staffing accuracy. ● Maintain HR records management processes, including document preparation, scanning, filing, and archiving in ImageSilo or other designated systems. ● Respond to routine inquiries from employees, applicants, principals, and the public; resolve recurring issues independently and refer to complex matters as needed. ● Track staffing transactions and maintain spreadsheets, reports, and other records related to staffing activity and onboarding. ● HR Sponsored Events,(Fall/Spring Fairs, and Retirement) ● New Employee Orientation ● Onboarding/Off boarding ● Provide switchboard or front-desk coverage and other office support as assigned. ● Ensure confidentiality and proper handling of sensitive personnel information. ● Perform other related duties as assigned. Minimum Qualifications Education Bachelor ’s degree required. Equivalent combinations of education and experience may be considered. Experience Three to five years of progressively responsible human resources, staffing, personnel, or related administrative experience preferred. Knowledge, Skills, and Abilities ● Knowledge of human resources procedures, staffing processes, and employment documentation requirements. ● Ability to interpret and apply district policies, procedures, and applicable regulations. ● Strong organizational and time-management skills with the ability to manage multiple priorities. ● Proficiency in HR information systems, spreadsheets, word processing, and ele

FAQs

What are the key responsibilities of the Human Resources Staffing Coordinator?

The role coordinates hiring workflows, onboarding processes, HR data management, position changes, and records maintenance. It also ensures staffing actions are processed accurately, timely, and in compliance with policies and applicable laws.

What documentation and processes are handled as part of staffing workflows?

The coordinator reviews applicant and employee documentation for completeness and eligibility, including licensure, transcripts, references, I-9, health forms, and consumer reports. It also tracks licensure requests and coordinates background check processing with vendors.

What qualifications are required for this position?

A bachelor’s degree is required, with equivalent combinations of education and experience considered. Three to five years of progressively responsible human resources, staffing, personnel, or related administrative experience is preferred, along with strong organizational, communication, and HR systems skills.

Sep 14, 2026

Uploaded by Dozel