Human Resources Specialist - District Office Kern Community College District Job Description

Sep 14, 2026

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Human Resources Specialist role supporting the Vice Chancellor of Human Resources by providing comprehensive HR administrative services across a multi-campus community college district. The position handles technically complex clerical and HR operations, including recruitment/selection evaluation, HRIS maintenance, confidential employee record control, and preparation of internal and external reports. Extensive public contact requires independent judgment, creativity, and initiative to resolve HR and district policy issues. Responsibilities also cover compensation classification support, grievance assistance, contract preparation analysis, payroll/benefits document coordination, and compliance quality control for district HR data.

LanguageEnglish

CategoryResumes

FormatPDF

Pages5

Reading Time2 min

AccessFree to download

Definition

Examples of Duties

Minimum Qualifications

Responsibilities (continued)

Human Resources Specialist District Office Kern Community College District JOB DESCRIPTION Definition Under the general direction of the Vice Chancellor, Human Resources, the HR Specialist provides administrative assistance and performs comprehensive HR services for employees. This is technical and highly complex work involved in directing the clerical and related operations of a district human resources office for a multi-campus community college district. Major responsibilities include evaluation of recruitment/selection, employment services, Human Resources Information System (HRIS), control of confidential and other employment records, development of projects and reports, and completion and submission of internal and external reports. Public contact is extensive, and can include staff, the general public, vendors, legal services, and outside regulatory agencies for the purpose of exchanging information related to HR and District policies and procedures. A high degree of independent judgment, creativity and initiative is required to resolve minor and major problems by selecting from various alternative solutions. Examples of Duties 1. Maintain official HR/employee records and files for all District employees ; ensure contract compliance with employment policies including classification, assignment, salary placement, evaluations, leaves, benefit administration, and resignations/termination; maintain HRIS; establish the electronic system job record; collect and disseminate required payroll and benefit documents; coordinate with the District Benefits Specialist and District Payroll department to initiate payroll processing; coordinate the resolution of payroll irregularities with District and College HR/payroll staff. 2. Coordinate the District’s compensation and classification program for classified employees; collect and analyze data for position classification; conduct classification reviews; develop classification specifications based on submitted documentation and interviews with management and staff; recommend salary ranges; process appeal actions; maintain official job descriptions, including updates and annual distribution for college and bargaining unit use. 3. Assist in the investigation of employee grievances and complaints of violations of HR policies with respect to classification and compensation matters. Examples of Duties (continued) 4. Review documentation to ensure compliance with contract language as it relates to professional development and/or salary advancement. 5. Provide administrative assistance in the collective bargaining process for the District and all bargaining units; assist in the development of contract language, policies and procedures; provide statistical and narrative analysis of data and information in support of proposals; maintain the official record of collective bargaining sessions; produce and distribute to all employees and managers negotiated contracts upon completion of the bargaining process. 6. Prepare the employment contracts as directed by the Vice Chancellor; collect and analyze data for contract assignments, including eligibility for sabbatical, leaves, optional retirement program applications, merit eligibility, tenure status of probationary employees; research benchmarking data for total compensation reviews; monitor contract service days based on collective bargaining agreement, job descriptions and tenured job status; respond to request for salary information regarding District academic assignments and salary surveys from other educational institutions and governmental agencies. 7. Coordinate and assist the District Benefits Specialist in validating eligibility for District health benefits according to collective bargaining agreements. 8. Provide technical HR management advice and assistance to the Human Resources administrators. 9. Exchange information with College and District Office staff, the general public, and representatives of outside

FAQs

What core HR services does the Human Resources Specialist provide?

The role provides administrative assistance and comprehensive HR services, including directing clerical and related district HR office operations for a multi-campus community college district.

Which major duties are included in HR records and HRIS management?

The specialist maintains official HR/employee records and files, ensures contract compliance for policies like classification and salary placement, maintains the HRIS, and manages electronic job record systems and payroll/benefit documentation.

What minimum qualifications are required for this position?

The role requires a Bachelor’s or Associate’s degree plus four years of related experience with increasing responsibility, including public contact, research and data collection for reports, HRIS/system experience, and strong oral and written communication skills.

Sep 14, 2026

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