How to Create Your Budget in Smarty Grants - For SoM Community Event Grants - Step-by-Step Guide

Sep 12, 2026

Guide for entering budgets in the Smarty Grants online application for SoM Community Event Grants, focusing on the TOTAL INCOME and EXPENDITURE sections. Details each funding source and required funding type (cash, grant, own funds, donations, in-kind, volunteer hours, equipment, and venue hire), including estimation guidance and eligibility thresholds based on grant size. Explains how to map each income line to corresponding spending items, require in-kind expenses to count toward event costs, and avoid placing income amounts in the expenditure section.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages7

Reading Time3 min

AccessFree to download

TOTAL INCOME SECTION

Step 1 - Enter Total Income by Funding Source

EXPENDITURE SECTION

Step 2 - List Spending Mapped to Income Sources

HOW TO CREATE INPUT YOU BUDGET IN SMARTY GRANTS – For SoM Community Event Grants Smarty Grants (online grant application system) budget can be a little tricky to input correctly. So, we have created this guide for you to assist. Step 1. TOTAL INCOME SECTION- Enter the total income you expect from each funding source (naming each source per line): • Shire of Mundaring Grant (funding type= Grant) • Other forms of grant funding (funding type=grant/cash)– these should be listed per source (eg Lotterywest, bendigo bank) • Your organisations financial funds (funding type =Cash/own funds) • Donations raised through your fundraising (funding type = cash) • Other financial donations (funding type = cash)– these should be listed per source. • Volunteer hours (funding type = In-kind) -eg 1x volunteer x 30 hours @ $41.5 = ( $1,245 .00) Note: This is the total of all volunteers in the planning and delivery of the event. Estimate hours as close to/ the best that you can. • Your Own Equipment -Equipment provided by your organisation that you would normally pay for to hire for the event (funding type = In-kind) e.g. BBQ , your own jumping castle etc . Provide an estimated amount for this. (you can provide quotes showing value but be clear to note it is in-kind) Equipment provided by another organisation , Equipment provided by another organisation that you would normally pay for to hire for the event (funding type = In-kind) -eg. BBQ , your own jumping castle , sound and stage equipment, etc . provide an estimated amount for this. You must stage where this is coming from. E.g girl guide jumping castle in-kind. (you can provide quotes showing value but be clear to note it is in-kind) • Your own venue hire-the hire cost only if it is a venue that you normally hire to other groups or organisations. (funding type = in-kind) this is NOT the cost to hire a venue that is not owned by your organisation or the cost you will pay to hire another venue. • Note: if you are unable to get these finds/donations from the stated sources, you wil need to justify your budget in your acquittal , if grant application is approved. IMPORTANT INFORMATION: • If applying for funds between $1001- $5000 you must meet at least 50% of the Shire of Mundairng Grant from a combination of IN-KIND and CASH type funds (at least one of in-kind, AND at least one of cash that together will equal at least 50% of Shire of Mundaring grant) . • If you are applying for up to $1000 SoM Grant funds you must have at least 50% in-kind. Your will not be eligible without this. See below for sample of how to complete your Smarty Grant/SoM Grant INCOME section. | INCOME | | | | | --- | --- | --- | --- | | List expected income | income type | Confirmed
Funding? | Total cost
$ (inc GST) | | Shire of Mundaring (SOM) Grant | Som Grant funding | N | $5,000 | | Lotterywest Grant | grant/ cash | N | $7,000 | | Your Organisations cash/own funds contributions toward event (cash/ own funds that you already have) | cash/own funds | Y | $1,000 | | Fundraising for the event e.g go fund me, gold coin donation | cash | N | $3,000 | | Financial Donations rom another organisation /or sponsorshipetc | cash | Y | $1,000 | | In-kind Donations (equipment offered for free for the event from another organisation ) | in-kind | Y | $3,500 | | In-Kind contribution-volunteers | in-kind | Y | $1,500 | | In-kind contribution-equipment or venue hire, owned by your organisation (that you would normally pay to hre for the event.) | in-kind | Y | $1,000 | | TOTAL INCOME | this must equal the total expenditure below | | $23,000 | Be sure to specify where the above income is coming from (e.g in-kind donations from Girl Guides , financial donations from XXXX) Step 2. EXPENDITURE SECTION (below) For every item you have entered into your income, clearly list where this is being spent in this section. • Be clear which funding source (eg shire of Mundaring/SoM) it is coming f

FAQs

What information is required in the TOTAL INCOME section of Smarty Grants?

Enter the total income expected from each funding source, listing each source per line and specifying the funding type (e.g., grant, cash, own funds, donations, in-kind, and volunteer hours).

What are the key in-kind and volunteer hour requirements for eligibility?

For applications between $1001–$5000, meet at least 50% of the Shire of Mundaring Grant from a combination of in-kind and cash (at least one of each). For up to $1000, at least 50% must be in-kind, otherwise the application is not eligible.

How should the EXPENDITURE section be completed to match the income section?

List each expected expenditure item and clearly indicate the funding source and funding type it comes from, without placing the income amount in this section. Include all in-kind expenses (including volunteer hours), and ensure totals align with each income funding source.

Sep 12, 2026

Upload by wps_ap_test_251126_0180