How to Create an Email Template in Outlook - Save as Outlook Template (*.oft)

Sep 2, 2026

This document provides a step-by-step guide on how to create and save an email template in Microsoft Outlook. It details the process of composing a new email, deleting the signature, pasting the template content, adding a subject line, attaching files (specifically mentioning a "Privacy Notice" PDF as an example), and finally saving the email as an Outlook Template (.oft file). The document also includes instructions on how to recall a saved template by navigating through Outlook's "New Items" and "Choose Form" options, selecting "User Templates in File System" to access saved templates. The process is designed to streamline the creation of recurring emails, enhancing efficiency for users who frequently send similar communications.

LanguageEnglish

CategoryLetters

FormatDOCX

Pages3

Reading Time1 min

AccessFree to download

Creating an Email Template in Outlook

Recalling a Saved Template in Outlook

FAQs

What is the first step to creating an email template in Outlook?

To create an email template in Outlook, you first need to select 'New Email' after opening Outlook.

How do you attach a file to an email template in Outlook?

To attach a file, select 'Attach File' from the menu, then choose the desired file from the list or browse your PC to retrieve it.

Where can I find my saved email templates in Outlook when I want to use them?

When choosing a form to recall a saved template, go to the 'Look In:' dropdown menu and select 'User Templates in File System'.

Sep 2, 2026

Upload by Maya Linwood