HOTEL - RESERVATION - LETTER

Sep 15, 2026

Uploaded by Logic

Hotel reservation confirmation letter template covering key booking details: hotel name, contact person, and contact date, along with requested room types and views for short or extended stays with exact night ranges. Includes optional amenities and whether they are included or available at extra cost, such as meals, in-room or reception safes, internet/WiFi, transfers, and facilities. States total cost payment terms and arrival time, then requests written confirmation and provides signature and recipient fields.

LanguageEnglish

CategoryLetters

FormatDOCX

Pages1

AccessFree to download

Reservation Confirmation

Stay Details

Amenities and Payment

Arrival and Confirmation Request

HOTEL – RESERVATION - LETTER I am writing to confirm the details of a reservation I would to make at [-The Name Of the Hotel You Are Booking With-] after speaking with / telephone / emailing [-The Persons Name-] on the [-The Date Of Contact(if applicable)-] As a result of that conversation, I / We would like to reserve[-total number of separate rooms required-] double/ single/ family rooms at your hotel, with a sea view / balcony / garden view / cot / disabled access (or whatever was discussed as important to you) for the following dates: For Shorts Stays: Day: Date of the Month [- the date of the first night of your stay to the last night-] And Longer Stays: Date of First Night – Date of Last Night – (total number of nights) I would also like to confirm the following amenities are included in the cost of the stay / are available at the Hotel but at an extra cost: 1) Breakfast / Lunch / Everything Meal / All Meals 2) A Safe in the Room / a Safe at Reception 3) (Free) Internet Access / WiFi in room or Reception 4)Transfers to / from the Airport / Train Station / Bus Station 5)Air Conditioning / Bath or Shower / TV / Other (As discussed previously) I understand that the total cost will be [-Sum Total for all Nights Plus Extras Selected-] and is to be paid in advance / on arrival / on departure by credit card / check / cash. (Some Hotels may ask for a small deposit in advance as well). I / We look forward to arriving at your hotel around [- The Approximate Time-] on [-Your Arrival Day-] Please could you confirm this reservation in writing using the above address, or contact me/ us regarding any queries or advice. Thank you for your time, and look forward to your reply. Kind regards, [- Your Signature -] To: [-Name of the Hotel You Are Reserving-] RE: Room Reservation for [-Your Contact Name-] – [-First Night’s Date to Last Night’s Date -]

FAQs

What information must be provided to confirm a hotel reservation request?

Include the hotel name, the contact person and contact date, requested room quantity and type, the stay dates (first to last night), and any view/access requirements discussed.

How are short and longer stays represented in the reservation letter?

Short stays list the day and the date range from the first night to the last night. Longer stays provide a first-night date to a last-night date along with the total number of nights.

What amenities and payment terms are typically included in the template?

The template lists amenities that may be included or available for an extra cost (meals, safe options, internet/WiFi, transfers, and room facilities) and records the total cost and how it is paid (advance, on arrival, or on departure).

Sep 15, 2026

Uploaded by Logic