HOSTA Hotel management GmbH - General conditions for the Hotel admission and contract for events - As of March 2018

Sep 16, 2026

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General conditions for hotel admission and event contracting by HOSTA Hotel management GmbH, valid as of March 2018. The terms govern contracts covering hotel room accommodation and related services as well as conference, banquet and function space for events, including applicable deliveries. They define contract conclusion, contracting parties, limitations periods for claims, and the payment obligations of the customer. Provisions address price components (taxes, local taxes), invoice payment terms, default interest and reminder fees, and requirements for advance payments and security deposits in justified cases.

LanguageEnglish

CategoryLetters

FormatPDF

Pages4

Reading Time2 min

AccessFree to download

Field of application

Conclusion of contract, parties, statute of limitations

Services, prices, payments, offsetting

Terms and Conditions of Service HOSTA Hotel management GmbH As of March 2018 General conditions for the Hotel admission and contract for events 1. Field of application 1.1. These terms and conditions apply to contracts for the renting of • Hotel rooms for accommodation (hotel accommodation contract) as well as all other services and deliveries of HOSTA Hotel management GmbH as operator of the hotel (hereinafter referred to as "Hotel") provided to the customer in this context. The term "hotel accommodation contract" includes and replaces the following terms: accommodation contract , guest reception conditions , hotel conditions and hotel room contracts ;; • Conference, banquet and function rooms of the hotel for events such as banquets, seminars, meetings, exhibitions, presentations etc. (event contract) as well as all related services and deliveries of the hotel. 1.2. General terms and conditions of the customer are only applicable if this has been expressly agreed in writing prior to the conclusion of the contract. 1.3. Customer in terms of these terms and conditions are both consumers and entrepreneurs in the sense of § 13, § 14 of the German Civil Code. 2. Conclusion of contract, parties, statute of limitations 2.1. The contract is concluded by the acceptance of the customer's request by the hotel. If the hotel makes a binding offer to the customer, the contract is concluded by the acceptance of this offer by the customer. The hotel is free to confirm the room reservation or the booking of the event in text form. 2.2. Contractual partners are the hotel and the customer. If a third party has ordered for the customer or the order for a third party (for example, organizer), the third party is liable to the hotel together with the customer as joint debtor for all obligations under the contract, if the hotel has a corresponding declaration of the third party. 2.3. All claims against the hotel expire in principle one year from the beginning of the limitation period according to § 199 paragraph 1 of the German Civil Code. However, claims for damages against the hotel become statutebarred in three years depending on the knowledge and independent of the cause in ten years from the event causing the damage. The shortening of limitation periods does not apply to • Claims for injury to life, body or health and at • Claims based on intent or gross negligence of the hotel, its legal representatives or its vicarious agents. For negligently caused property and pecuniary losses, the shortened limitation periods shall not apply in the event of a breach of a material contractual obligation. Significant contractual obligations are those whose fulfillment characterizes the contract and on which the customer may rely. 3. Services, prices, payments, offsetting 3.1. The hotel is obliged to keep the rooms, rooms and areas reserved by the customer available and to provide the agreed services. 3.2. The customer is obligated to pay the agreed or usual prices of the hotel for the provision of rooms, rooms and areas and for the other services used by him. This also applies to services ordered by the customer directly or via the hotel, which are provided by third parties and provided by the hotel. 3.3. The subletting or re-letting of the rooms, rooms and areas, the use of the hotel rooms for other than accommodation purposes as well as the invitation to interviews, sales or similar events require the prior written consent of the hotel in writing. A termination of the contract according to § 540 paragraph 1 sentence 2 of the German Civil Code is excluded. 3.4. The agreed prices include the taxes and duties applicable at the time the contract was concluded. The price does not include local taxes, which are owed by the guest according to the respective municipal law, in particular the culture tax levied by the city of Cologne for paid private overnight stays. In the event of a change in the legal value added ta

FAQs

What types of contracts do these terms cover?

They apply to contracts for renting hotel rooms for accommodation and to all other hotel services and deliveries. They also cover conference, banquet and function room events and the related services and deliveries.

How is the event or accommodation contract concluded?

The contract is concluded when the hotel accepts the customer’s request. If the hotel makes a binding offer, the contract is concluded by the customer accepting that offer.

What are the customer payment obligations and invoice terms?

The customer must pay the agreed or usual hotel prices for rooms and services used. Invoices without a due date are payable within 10 days from receipt without deduction, and late payment triggers statutory default interest and a possible reminder fee.

Sep 16, 2026

Upload by Jake