HONG KONG DIPLOMA OF SECONDARY EDUCATION EXAMINATION 2026 NOTES FOR THE GUIDANCE OF INVIGILATORS (SEN Centres) - General Notes

Oct 14, 2026

Annex 2 provides general guidance for invigilators at Hong Kong Diploma of Secondary Education Examination 2026 SEN Centres. It defines centre supervisor and invigilator responsibilities, including coverage when the supervisor is absent, required reporting times, identification slips and labels, and appropriate dress and conduct. It sets procedures for late attendance due to illness, prevention of cheating and device use, restrictions on removing papers and materials, handling known candidates, session reporting checks, and submission of irregularity reports within specified timelines.

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CategoryForms

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Pages36

Reading Time13 min

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(A) General Notes

Responsibilities

Specimen Documents

Annex 2 HONG KONG DIPLOMA OF SECONDARY EDUCATION EXAMINATION 2026 NOTES FOR THE GUIDANCE OF INVIGILATORS (SEN Centres) SEN Hotline: 3628 8917 / 3628 8378 (A) General Notes 1. Responsibilities 1.1 The Centre Supervisor (CS) is responsible for the proper conduct of the examination at the centre. Invigilators should read the contents of the ‘Notes for the guidance of invigilators (SEN Centres)’ carefully and are expected to give every assistance to the CS and carry out his/her instructions. In the event of the CS’s absence from the centre, the CS’s representative should assume all the responsibilities of the CS. [Important: For examination rooms presided by invigilator(s) only, the invigilator(s) should assume all the responsibilities of the CS. Invigilators should refer to the CS Handbook (SEN Centres), the booklet of Specimen Documents (SEN Centres) and the relevant subject announcements (SEN Centres) in order to familiarise themselves with the examination procedures.] The above documents can be downloaded from the HKEAA website: [https://www.hkeaa.edu.hk/tc/exam_personnel/info_centre/](https://www.hkeaa.edu.hk/tc/exam_personnel/info_centre/). 1.2 Invigilators should report to the CS at least 30 minutes before the start of the examination session. External school invigilators should produce an External School Invigilator’s Identification Slip (see Specimens 11(i)) whereas internal school invigilators should produce an Internal Examination Personnel’s Assignment Slip (see Specimens 11(ii)) . Invigilatorshave to sign on the Invigilators’ Attendance Record (see Specimen 12) . Each of them will be given an Invigilator Label (see Specimen 10B) to be displayed during the examination to show their identity. Note: For cross invigilators, the CS will sign on the back of the Identification Slips to certify their attendance. 1.3 Invigilators are expected to dress appropriately for the conduct of the examinations. They should avoid wearing casual clothing such as shorts, vests or slippers. In order to maintain a quiet examination environment for candidates, invigilators should also avoid wearing shoes that will make noise. 1.4 In the event of an invigilator not being able to attend a particular session due to sickness or unforeseen circumstance, he/she must inform his/her school principal (for school invigilators) or call the Hong Kong Examinations and Assessment Authority (HKEAA) telephone hotline for SEN Centres at 3628 8917 or Ms Chum Man Lay at 3628 8981 (for appointed invigilators, i.e. invigilators appointed by the HKEAA) in advance so that a substitute may be appointed. Teachers should note that to fulfil one of the conditions of participation, schools have to provide invigilators in accordance with the number of subject entries of the candidates they present for the examination. 1.5 Invigilators should be vigilant to prevent cheating and collusion among the candidates. They should not smoke, listen to radios or other multimedia players, read newspapers/magazines, turn on any electronic devices, read question papers, chat with another invigilator, etc. when the examination is in progress. If they have mobile phones or any electronic devices with them, they should switch them off (including the alarm and scheduled auto-restart functions) before the examination starts. They are advised to use the instant messaging function of the ‘CS Control Panel’ to communicate with the HKEAA. Examination personnel are not allowed to use mobile phones for external communication inside or outside the examination centre, unless there is an emergency or irregularity and prior permission has been obtained from the CS to contact the HKEAA directly. Moreover, they should not use any devices to take photographs (including screen capture of the barcode label or candidate information)/videos in the examination centre. If they pause beside a candidate, they should not stay too long so as to avoid causing disturbance or embarrassment to

FAQs

What are invigilators responsible for at the SEN Centre?

Invigilators must read the guidance carefully, assist the Centre Supervisor (CS), and follow CS instructions. If the CS is absent, the CS’s representative (or invigilator(s) presiding only) takes on the CS responsibilities.

When must invigilators report to the CS, and what documents are required?

Invigilators should report to the CS at least 30 minutes before the examination session starts. External school invigilators use an External School Invigilator’s Identification Slip, while internal invigilators use an Internal Examination Personnel’s Assignment Slip; invigilators must also sign the Invigilators’ Attendance Record.

What restrictions apply during the examination regarding devices and communication?

Invigilators should prevent cheating and collusion and must not smoke, use radios or multimedia players, or turn on electronic devices. If they have mobile phones or electronic devices, they must switch them off before the exam starts; communication with the HKEAA should use the ‘CS Control Panel’ instant messaging, and mobile phones are not allowed for external communication except with emergency/irregularity and prior CS permission.

Oct 14, 2026

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