Guide to an Existing Employer Identification Number (EIN) - Update Instructions

Sep 19, 2026

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Guide explains how Public Partnerships LLC (PPL) requires an Employer Identification Number (EIN) from the IRS to manage state and federal employment taxes for a household employer under an Employer of Record enrollment. It outlines why a recipient receives the notice when an EIN is already linked to their name and SSN, and what to do before VA Cardinal Care enrollment begins. It provides step-by-step actions for confirming SSN, handling an EIN in use, requesting IRS Letter 147C, submitting an entity classification letter, completing IRS Form 8822-B, and faxing or mailing documents to PPL.

LanguageEnglish

CategoryLetters

FormatPDF

Pages1

AccessFree to download

Enrollment EIN Update Process

Confirm EIN/SSN association with PPL

Handle EIN already in use by a business

Request IRS Letter 147C and remove associated DBA if needed

Submit an entity classification letter for HCSR conversion

File IRS Form 8822-B and send documents to PPL

Guide to an Existing Employer Identification Number (EIN) Public Partnerships LLC ( PPL) has received your Employer of Record (EOR) packet to enroll with PPL. PPL requires an Employer Identification Number (EIN) from the Internal Revenue Service (IRS) to manage state and federal employment taxes on your behalf as a household employer. You are receiving this letter because the IRS has informed PPL that an EIN is already associated with your name and Social Security Number (SSN) . You may already have an EIN if you operate or have operated a business as a sole proprietor. Before VA Cardinal Care, through PPL can process your enrollment packet and begin paying for services, you must resolve this issue. If you do not believe there is an EIN already associated with your Social Security Number: Please call PPL at 1-833-549-5672 to confirm that you have provided the correct SSN. If you have an EIN that is currently in use for a business: A new EOR must be chosen. PPL cannot accept EIN’s that are in use. If you have an EIN that was in use for a business, but is no longer in use: 1. Please call the IRS at 1-800-829-4933 to request Letter 147C to confirm the Employer/EIN combination. After selecting “English or Spanish”, dial extension \#1, then extension \#3 . If the previously established EIN has an [associated D.B.A. name](associated D.B.A. name), request the IRS to remove it from the account, then request the IRS to fax or mail Letter 147C to you. If mailed, the letter should arrive within seven days. NOTE: PPL is not able to call the IRS for you behalf because we are not yet authorized to act on your behalf. 2. An Entity Classification letter will need to be written and sent to the IRS. This letter must be written to the IRS, requesting your EIN be converted to a “Home Care Service Recipient”(HCSR) . In this letter, please include your name, EIN number, address, home phone number, and a statement reading“Please change my Sole Proprietor EIN so that it’s recorded as a Home Care Service Recipient (HCSR) EIN. Please respond to this request confirming this change has been made”. Mail this letter to: Internal Revenue Center Attn: Entity Unit Cincinnati, OH 45999 NOTE: The IRS responds within 30 days of the received request. 3. Change of address. Complete, sign, and date IRS Form 8822-B, Change of Address – Business. Complete only lines 4a, 4b, and 5 using your personal name, EIN, and address found on Letter 147C. Please remember to sign on line 10. PPL will file this form with the IRS to change your tax correspondence address for your business to PPL’s mailing address. Once you retrieve IRS Letter 147C, the Entity Classification confirmation from the IRS, and you have completed and signed the IRS Form 8822-B, please fax or mail all three documents to PPL at the location below: Fax: 1-833-772-0991 Attention: Enrollment Mail: Public Partnerships LLC Attention: Enrollment Department 17 Plaza Dr Suite 300 Latham, NY 12110 Sincerely, Public Partnerships LLC

FAQs

Why did PPL contact me about my EIN and SSN?

You received the letter because the IRS informed PPL that an EIN is already associated with your name and Social Security Number (SSN), and PPL needs the EIN to manage employment taxes on your behalf before enrollment can begin.

What should I do if I do not believe an EIN is already associated with my SSN?

Call PPL at 1-833-549-5672 to confirm that you provided the correct SSN.

If my EIN is in use for a business, what steps are required?

A new EOR must be chosen because PPL cannot accept EINs that are currently in use.

What documents must be completed and sent after retrieving IRS Letter 147C?

After you retrieve Letter 147C and the IRS entity classification confirmation and complete and sign IRS Form 8822-B, fax or mail all three documents to PPL at the provided fax number or mailing address, attention Enrollment.

Sep 19, 2026

Upload by Asher