Guide for the Preparation of Final Reports for the 10th Tranche of the Development Account - October 2019

Sep 11, 2026

Uploaded by Callum

Guide for implementing entities preparing final reports for Development Account projects in the 10th tranche. It supports compliance with DA reporting requirements and explains how project managers and Development Account focal points should draft final reports to submit to the DA Programme Management Team after project closure. The guide clarifies the relationship between final and evaluation reports, outlines key procedures, and provides an annotated template covering basic project information, narrative results, challenges, good practices, sustainability, multiplier effects, supplementary funding, and required financial figures.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages8

Reading Time3 min

AccessFree to download

Introduction

Purpose of the guide

Structure of the guide

Drafting a Final Report for the Development Account

Role and value of the final report

Relationship with the evaluation report

Submission timing and responsibilities

Annotated Template for DA Final Reports

Consistency of format and content

Project features

Narrative of results

GUIDE FOR THE PREPARATION OF FINAL REPORTS FOR THE 10TH TRANCHE OF THE DEVELOPMENT ACCOUNT October 2019 The present guide was prepared to support implementing entities in completing the Development Account’s (DA) reporting requirements for the 10th tranche projects that will close by December 2019, or in 2020 for projects that received an exceptional extension. This guide should be read in conjunction with the DA Project Evaluation Guidelines. Introduction The present guide was developed to support project managers and Development Account Focal Points in preparing the final report to submit to the Development Account (DA) Programme Management Team (DA-PMT) upon closure of each Development Account project. It outlines key procedures and provides an annexed template to facilitate the drafting of the final report. The guide is organized as follows: Section I defines the main purpose of a final project report for the Account; Section II provides an annotated template describing the key items of a final report for the Development Account; the annex provides the template that Development Account implementing entities should follow when preparing the final report. I. Drafting a Final Report for the Development Account The final report represents, together with the evaluation report, a key tool for information, learning, accountability and transparency. The assessment contained in the final report will enable implementing entities to distil lessons learned, internalize them and make adjustments for future projects. It will also help the DA Programme Manager to compile lessons learned, promote the sharing of information on good practices and report to the General Assembly on results achieved. ➢ The final report is a project management tool which reviews the implementation process of the project and presents the project’s outcomes and results. It provides an opportunity for the project managers to summarize, upon closure of the project, the project’s achievements, outline the problems encountered, as well as the good practices and lessons learned that can be applied beyond the context of the project in which they were identified. The final report includes an assessment of the results framework, i.e. the extent to which the expected accomplishments1 were achieved, as illustrated by the indicators of achievement. In the final report implementing entities are also requested to elaborate on the sustainability of the projects’ efforts, the presence of multiplier effects and supplementary funding. ➢ The final report provides a stocktaking and internal appraisal of the project, whereas the evaluation is an external assessment that analyses the level of achievement of results. The combination of final and evaluation reports for each completed project offers a unique opportunity to triangulate and guarantee the soundness of information. ➢ Final reports are drafted by project managers in the implementing entities following the outline provided in the template. The evaluation report, on the other hand, is drafted by the external consultant hired by the implementing entity to conduct the evaluation. ➢ The final report should ideally be completed before the launch of the external evaluation of the project, in order to provide input and a source of secondary information to the evaluation. The final report must be submitted to the DA Programme Management Team (DA-PMT) no later than three months after the financial closure of the project i.e. 31st March 2020 for projects that closed by the end of 2019. The evaluation report should be submitted together with the final report. If in consultation with the DA PMT the evaluation timeframe has been extended the final report can also be submitted at this later date. II. Annotated Template for DA Final Reports The annexed template should be used when preparing final reports on Development Account projects in order to ensure consistency in format and content across all projects. In

FAQs

What is the main purpose of this guide for the 10th tranche Development Account projects?

It supports implementing entities in completing DA reporting requirements by providing procedures and an annexed template for drafting final reports for projects closing in December 2019 (or in 2020 if extended).

Who prepares the final report and who drafts the evaluation report?

Project managers in the implementing entities draft the final report using the template outline. The evaluation report is drafted by the external consultant hired to conduct the evaluation.

What key sections are included in the annotated template for DA final reports?

The template covers project features and a narrative of results, including results overview and a short success story, along with later sections on challenges, good practices, sustainability, multiplier effects, supplementary funding, additional information, and financial figures.

Sep 11, 2026

Uploaded by Callum