GREATER WELLINGTON’S TRAVEL PLAN PROGRAMME - Workplace Travel Plan Coordinator’s Guide - October 2007

Sep 22, 2026

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Guide for workplace travel plan coordinators developing a travel plan under Greater Wellington’s Travel Plan Programme. Sets out a practical, cost-effective process to produce a quality plan, covering analysis of staff travel, site and policy audits, promotion of active modes, and the five phases: set-up, research, planning, implementation and completion, and continuous improvement. Includes responsibilities, required submissions, and templates to support monitoring, evaluation, and annual survey-based progress review.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages28

Reading Time10 min

AccessFree to download

Introduction

Chapter One: Introduction to travel plans

1.1 Travel Plan Phases

2. What is involved in each travel plan phase?

GREATER WELLINGTON’S TRAVEL PLAN PROGRAMME Choosing sustainable transport Workplace Travel Plan Coordinator’s Guide October 2007 Introduction This guide is written for travel plan coordinators that are developing a travel plan for their own organisation as part of Greater Wellington’s Travel Plan Programme. While every workplace is different, this guide focuses on a basic process for developing a workplace travel plan. It aims to make the travel planning process straightforward and cost effective while ensuring a quality travel plan for your organisation. Greater Wellington Regional Council gratefully acknowledges the help of the Energy Efficiency and Conservation Authority (EECA) in the preparation of this Coordinator’s Guide and the Auckland Regional Transport Authority (ARTA) for their assistance with the development of Greater Wellington’s Travel Plan Programme processes and guidelines. Greater Wellington provides the following to participating travel plan workplaces: · Templates and guides for all steps in the travel planning process · Advice and guidance through all the travel plan steps · Online staff travel surveys for researching how staff currently travel and later evaluating how staff travel patterns have changed · General survey analysis including a map of where staff live and how they travel to work Ping Sim, Sustainable Transport Planner, Transport Strategy Implementation Version 1.3 © Greater Wellington Regional Council May 2007 Updated October 2007 For more information contact Ping Sim on: Ph: (04) 382 7959 [Email: ping.sim@gw.govt.nz](Email: ping.sim@gw.govt.nz) Contents Introduction i Chapter One: Introduction to travel plans 1 Chapter Two: Set-up Phase 7 Chapter Three: Research Phase 13 Chapter Four: Planning Phase 17 Chapter Five: Implementation and Completion Phase 19 Chapter Six: Continuous improvement cycle 21 Chapter One: Introduction to travel plans 1 . Introduction to travel plans A workplace travel plan is a range of measures that promote sustainable modes of transport for the journey to and from work and also during the course of the working day. A workplace travel plan includes analysis of the way staff travel to and from work, site and policy audits and promotion of active modes of travel. The five phases in a workplace travel plan are outlined below. Each phase is completed when the organisation submits key documents and key milestones are achieved. 1.1 Travel Plan Phases 1.1.1 Set up The purpose of the set up phase is to gain management commitment and appoint a travel plan coordinator. In this phase the objectives and scope of the travel plan are decided and how the travel plan will be researched. 1.1.2 Research This phase involves researching how staff currently travel and the transport issues for your site. It includes a staff travel survey of all staff and a site and policy audit. 1.1.3 Planning In this phase, the organisation decides which actions will be taken and how and when they will be implemented. The travel plan is then approved by senior management. 1.1.4 Implementation and Completion This is when the actions in the travel plan are implemented. At the end of this phase a final progress report and lessons learned report are completed to better assist organisations to meet travel plan targets and provide best practice examples. 1.1.5 Continuous Improvement Cycle This phase involves monitoring and improving the plan, including an evaluation survey on how staff travel patterns have changed as a result of implementation of your travel plan. A flowchart of the phases in developing a travel plan is shown below. SET UP Gain management commitment Appoint travel plan coordinator Set objectives and scope of the plan. RESEARCH Undertake travel surveys , site and policy audits , and consultation to understand how staff currently travel and issues preventing sustainable transport. PLANNING Decide what a

FAQs

What is the purpose of the set-up phase in a workplace travel plan?

To gain management commitment and appoint a travel plan coordinator, decide objectives and scope, and determine how the travel plan will be researched.

What activities are included in the research phase?

Research how staff currently travel and the transport issues for the site, including a staff travel survey plus site and policy audits and related consultation.

How does the continuous improvement cycle work?

It involves monitoring and improving the plan, including evaluating changes in staff travel patterns via surveys and using results to review the plan and identify new issues.

Sep 22, 2026

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