Global Education Approval Committee (GEAC) - Faculty-Led Study Abroad Program Renewal Form 2022-2023

Sep 1, 2026

Faculty-Led Study Abroad Program Renewal Form for GEAC outlines requirements for renewing previously approved programs, including carry-forward of local study abroad funds and the updated budget logic that recalculates student fees after any residual balance. It requests documentation of master agreements/addenda, identification of in-country support providers, and description of programmatic updates. It covers location and leadership changes, course details, health/safety/security risk mitigation using official U.S. guidance sources, and completion of the GEAC budget template with per-diem stewardship justification when needed.

LanguageEnglish

CategoryForms

FormatDOCX

Pages5

Reading Time2 min

AccessFree to download

Section A: Program Information

Section B: Location Change

Section C: Program Leader Change

Section D: Course Information

Section E: Health, Safety & Security

Section F: Estimated Student Costs for Participation

Steps for Final Renewal Submission

Global Education Approval Committee (GEAC) Faculty-Led Study Abroad Program Renewal Form Programs that have been previously approved by the GEAC may renew up to four times. Every five years, program proposers should complete the full Faculty-Led Study Abroad Program Proposal. SECTION A: PROGRAM INFORMATION Do you have any remaining funds in the study abroad local fund from the preceding program to carry forward to your new study abroad local fund? If so, what is the exact dollar amount? If you do not know, please request this information from your fiscal support person. You will need this amount for your updated budget, which will calculate the student program fee less any residual balance from a previous program. Is there a master’s agreement or program-specific addendum in place with the host institution/program provider? If so, please upload a copy with your renewal submission. List any individuals/entities who will provide in-country support and indicate what support they will provide. Note: If intending to propose any volunteers to assist the program, all volunteers must be approved via the HYPERLINK "https://www.globaleducation.vt.edu/content/dam/globaleducation_vt_edu/documents/geac/GEO%20Volunteer%20Appointment%20and%20Approval%20Letter%20(1).pdf" \t "_blank" Volunteer Appointment & Approval Form at least 30 days in advance of the program’s start. Briefly identify the key programmatic changes or updates from your last approved proposal (dates, budget, itinerary, etc.). SECTION B: LOCATION CHANGE Have your program location(s) changed? ___Yes ___No If yes, complete section B. If no, skip to section C. If your location has changed, how does/do the selected site(s) add relevance or value to the programmatic objectives and targeted skills? Are you substantially changing the way you are engaging with the host culture? If yes, describe the students’ engagement with the host culture as it aligns with the program’s goals. What intentional activities will students be encouraged to engage in with the host culture? Be specific in detailing how students will interact with and learn about the host culture in meaningful ways. Is a visa required for the program’s leader(s) or participants? If visas are required, what is the time frame for applying for and receiving them? Address both U.S. and non-U.S. citizens in your response. SECTION C: PROGRAM LEADER CHANGE Has the program leadership changed? ___Yes ___No If yes, complete Section C. If no, skip to Section D. Identify the new program leader(s) name and qualifications. The new program leader is familiar with the program and has read the previous program proposal and post-program report. ___Yes ___No The new leader has met with previous leadership to discuss the program. ___Yes ___No SECTION D: COURSE INFORMATION What courses do you intend to offer on your program? Please list course titles and numbers. Have you made changes to the program’s course(s)? ___Yes ___No If yes, upload the updated course syllabus or syllabi when you submit your program renewal. SECTION E: HEALTH, SAFETY & SECURITY Are there any extraordinary health, safety, or security risks of concern in the program’s location(s)? If so, what measures will be taken to eliminate or mitigate these risks? Use the U.S. Department of State’s “International Travel” website: HYPERLINK "https://www.google.com/url?q=https://travel.state.gov/&sa=D&source=editors&ust=1627505671023000&usg=AFQjCNGAj_aWS-dyEUdPUwCo6acTFxffUg" https://travel.state.gov/ to learn about safety and security information for your destination(s). Use the Center for Disease Control (CDC) website: HYPERLINK "https://www.google.com/url?q=https://wwwnc.cdc.gov/travel/destinations/list/&sa=D&source=editors&ust=1627505671023000&usg=AFQjCNGgCc9cW_-dlJRbMimKoucM23orfw" https://wwwnc.cdc.gov/travel/destinations/list/ to learn about vaccine requirements and health considerations for your destination(s). Identify risks in your destination(s) and your plan to m

FAQs

What information is required in Section A for renewing a GEAC faculty-led study abroad program?

Section A asks about carry-forward of local study abroad funds, updated budgeting based on residual balances, presence of master agreements/addenda with the host institution, identification of in-country support providers, volunteer approval timing, and key programmatic changes from the last approved proposal.

What should be addressed if the program location changes under Section B?

If locations change, the form requires explaining how selected site(s) add relevance to program objectives and describing how students will engage with the host culture aligned with program goals, including specific intentional activities.

What does the form require for health, safety, and security risk planning in Section E?

Section E requests identification of extraordinary health, safety, or security risks at program locations and the measures to eliminate or mitigate them. It directs using the U.S. Department of State “International Travel” and CDC destination resources, and asks for a mitigation plan that addresses public health, safety, and security considerations for the current global pandemic.

Sep 1, 2026

Upload by Chloe Bennett