GCIS Release Notes v2-8-0-0 Rel 05-04-2018

Sep 19, 2026

GCIS release notes specify updates scheduled for Friday, May 4, 2018 for Railroad and State users. Enhancements include email notifications for crossing additions and updates via the Web UI, the FRA-approved API, and Excel templates, with one email per crossing and scope rules for public versus private crossings. The “Update Crossings” tab gains review and approval tools for Advance Warning Signs and LRS Milepost data, plus PDF form OMB expiration date changes. Website reCAPTCHA and documented page-level notification references are also provided; data validation reports no current-release changes.

LanguageEnglish

CategoryGeneral

FormatPDF

Pages3

Reading Time1 min

AccessFree to download

Release schedule

Web user interface updates

FRA approved API updates

FRA approved Excel templates

Data validation

Public website

Documentation inventory

Documentation changes

This document is intended for Railroad and State users. The following items will be released on Friday, May 4, 2018. 1. Online Form (Web User Interface [UI]) a. The GCIS application has been modified to send email notifications to State and Railroad users when crossings have been successfully added or updated via the web application. Users will receive email notifications for all additions or updates successfully submitted by their own users. Additionally, State users will receive email notifications for additions or updates to public crossings submitted by railroads within their State. Railroad users will receive email notifications for additions and updates to public crossings submitted by the State. Users will receive notifications for updates made by the FRA. Users will receive one email for each crossing addition or update. b. The “Update Crossings” tab has been modified to display a tool for users to review and approve corrections for Advance Warning Signs and LRS Milepost data fields for current and historical records that may have been corrupted in the GCIS database. State users will be prompted to review and verify data for public crossings; Railroad users will be prompted to review and verify data for private crossings. Please work with State and Railroad users, as necessary, to ensure these updates are completed. Users can bypass the verification grids without action, but the grids will continue to appear until the data has been verified. These updates can only be made in the web application. Please review the GCIS Data Review and Approval Instructions for more information. c. The GCIS application crossing data PDFs have been modified to update the OMB expiration date on the form to 8/31/2019 . 2. FRA Approved API a. The GCIS application has been modified to send email notifications to State and Railroad users when crossings have been successfully added or updated via the GCIS API interface. Users will receive email notifications for all additions or updates successfully submitted by their own users. Additionally, State users will receive email notifications for additions or updates to public crossings submitted by railroads within their State. Railroad users will receive email notifications for additions and updates to public crossings submitted by the State. Users will receive notifications for updates made by the FRA. Users will receive one email for each crossing addition or update. The application will generate one email for each crossing included in an API submission. 3. FRA Approved Excel Templates (used for the File Upload feature) a. The GCIS application has been modified to send email notifications to State and Railroad users when crossings have been successfully added or updated via the GCIS Excel spreadsheet template. Users will receive email notifications for all additions or updates successfully submitted by their own users. Additionally, State users will receive email notifications for additions or updates to public crossings made by railroads within their State. Railroad users will receive email notifications for additions and updates to public crossings submitted by the State. Users will receive notifications for updates made by the FRA. Users will receive one email for each crossing addition or update. The application will generate one email for each crossing included in an GCIS Excel spreadsheet submission. 4. Data Validation a. No modifications in the current release. 5. Public Website a. The registration page for a new GCIS account has been modified to incorporate an updated version of the reCAPTCHA utility. reCAPTCHA is used to verify that the entity requesting the account is a human and not a bot or computer. 6. Documentation Inventory The table below lists all current versions of documents located in the GCIS: | Document Name | Version | Last Updated Date | | --- | --- | --- | | GCIS Web User Guide v2 .8.0.0 Rel 05-04-2018 | 8.0 | 05/04/2018 | | GCIS Data Dict

FAQs

What email notifications are added in this release?

GCIS now sends email notifications to State and Railroad users when crossings are successfully added or updated via the Web UI, API, or Excel templates. Users receive emails for additions and updates submitted by their own users, and State/Railroad users receive emails for relevant public or private crossings submitted within their scope.

What changes are made to the “Update Crossings” tab?

The tab now provides tools to review and approve corrections for Advance Warning Signs and LRS Milepost fields for current and historical records that may be corrupted. Grids prompt State users for public crossings and Railroad users for private crossings until verification is completed, and updates are only available in the web application.

Are there any changes to data validation in this release?

No modifications are included in the current release under the Data Validation section.

Sep 19, 2026

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