FY26 Fiscal Manual for PASSPort Users - Internal Contract Budget, Controls, and Payment Procedures

Sep 19, 2026

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FY26 Fiscal Manual for PASSPort Users provides guidance for human service contract users, excluding discretionary contracts under the fiscal agent. The manual covers budget planning and DYCD Connect funding lookup, DYCD title codes, and purchase order change request (POCR) processes for budget modifications. It also details internal controls, general accounting procedures, procurement policies, credit/debit card and petty cash rules, generated income, advances and invoice/payment workflows in PASSPort, year-end closeout, central insurance program requirements, and reporting and audit expectations.

LanguageEnglish

CategoryGeneral

FormatPDF

Pages79

Reading Time28 min

AccessFree to download

Introduction and Overview

Bureau of Budget and Finance (BBF) Overview

Section One: The Budget

Budget Overview

General Information

Completing The DYCD Budget

PASSPort Item Categories

Section Two: Looking Up Funding Information in DYCD Connect

Section Three: DYCD Title Codes

Section Four: Purchase Order Change Requests (POCR) Budget Modifications

Purchase Order Change Request and Procedures Overview

Section Five: Internal Controls & General Accounting Procedures

Internal Controls & General Accounting Procedures Overview

Section Six: Purchasing Procedures

General Procurement Policies

Section Seven: Credit/Debit Cards Policies and Procedures

Credit/Debit Cards Policies and Procedures Overview

Section Eight: Petty Cash Policy

Petty Cash Fund Use Establishment

Section Nine: Generated Income

Overview of Generated Income

Section Ten: Advances, Invoices and Payments in PASSPort

PASSPort – advances, Invoices and Payments

Section Eleven: Year-End Closeout

Year-End Closeout Overview

Section Twelve: Central Insurance Program

Central Insurance Program (CIP) for Participating Providers

Section Thirteen: Reporting & Audit Requirements

Audit

2 LAFAYETTE, 19TH FLOOR, NEW YORK, NY 10007 ERIC ADAMS MAYOR KEITH HOWARD COMMISSIONER NEVITA BAILEY ASSOCIATE COMMISSIONER & CHIEF FINANCIAL OFFICER BUREAU OF BUDGET AND FINANCE FY26 FISCAL MANUAL FOR PASSPORT USERS USERS: All Human Service contracts, except Discretionary Contracts under the Fiscal Agent PASSPort Assistance MOCS SERVICE DESK [https://mocssupport.atlassian.net/servicedesk/customer/portal/8](https://mocssupport.atlassian.net/servicedesk/customer/portal/8) DYCD Help Desk [BudgetandFinanceHelp@dycd.nyc.gov](BudgetandFinanceHelp@dycd.nyc.gov) LAST REVISED: June 2025 TABLE OF CONTENTS TABLE OF CONTENTS .................................................................................................................................................2 INDEX..............................................................................................................................................................................3 INTRODUCTION AND OVERVIEW.............................................................................................................................5 Bureau of Budget and Finance (BBF) Overview .........................................................................................................6 SECTION ONE: THE BUDGET .....................................................................................................................................7 Budget Overview ..........................................................................................................................................................8 General Information .....................................................................................................................................................9 Completing The DYCD Budget ................................................................................................................................. 13 PASSPort ITEM CATEGORIES ............................................................................................................................... 14 SECTION TWO: LOOKING UP FUNDING INFORMATION IN DYCD CONNECT ..............................................32 SECTION THREE: DYCD TITLE CODES...................................................................................................................35 SECTION FOUR: PURCHASE ORDER CHANGE REQUESTS (POCR) BUDGET MODIFICATIONS .................39 Purchase Order Change Request and Procedures Overview ......................................................................................40 SECTION FIVE: INTERNAL CONTROLS & GENERAL..........................................................................................41 ACCOUNTING PROCEDURES...................................................................................................................................41 Internal Controls & General Accounting Procedures Overview ................................................................................42 SECTION SIX: PURCHASING PROCEDURES ..........................................................................................................48 General Procurement Policies ....................................................................................................................................49 SECTION SEVEN: CREDIT/DEBIT CARDS POLICIES AND PROCEDURES.........................................................52 Credit/Debit Cards Policies and Procedures Overview ...............................................................................................53 SECTION EIGHT: PETTY CASH POLICY...................................................................................................................55 Petty Cash Fund Use Establishment............................................................................................................................56 SECTION NINE: GENERATED INCOME ............

FAQs

Who must follow the FY26 Fiscal Manual for PASSPort Users?

Users of all Human Service contracts follow the manual, except Discretionary Contracts under the Fiscal Agent.

Where can users find funding information in DYCD?

Funding information is looked up in DYCD Connect as described in the manual’s dedicated section on funding lookup.

What procedures does the manual cover for budget changes related to purchase orders?

The manual outlines purchase order change request (POCR) processes, including an overview of procedures for budget modifications.

Sep 19, 2026

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