FY25 Budget Office Open Forum - 5/7/2024 - Working Session Key Discussion Points

Sep 11, 2026

FY25 Budget Office Open Forum on 5/7/2024 consolidates budget submission guidance, planning milestones, and follow-up actions for units preparing for Provost meetings. Discussion covers what units need from the Budget Office, internal budget-building tools for the new framework, and timelines for upcoming open forums and work sessions. It also highlights submission review, potential template revisions after Provost feedback, and common notable topics including Budget Stability Plan progress, commitments through FY27, Core FTE focus, vacancy/backfill decisions, and benefits projection using CBR rates.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages10

Reading Time4 min

AccessFree to download

FY25 Budget Office Open Forum (5/7/2024)

Budget submission work session recap

Provost meeting preparation and status check-in

FY25 budget planning process key dates

Next steps and future topics poll

Budget planning process guidance

Notable comments and planning considerations

Multi-year budget planning template updates (MYP tab)

Faculty recruiting plan template reminders

FY25 Budget Office Open Forum 5/7/2024 FY25 Budget Submission Work Session \#3 Budget Submission Recap Provost Meeting Preparation Questions? Status check-in • What does your unit need from the Budget Office to support your submission at this point in time? • What tools or approaches are you using to develop internal (departmental/division) budgets that support the new framework that you might be willing to share with the group? 3 FY25 Budget Planning Process Key Dates • Next Budget Office Open Forum: Tuesday, May 21st, 1-2pm (Tentative) FY25 Budget Submission Work Session \#4 Next Steps? POLL: Future Topics 1. ZipLoans 2. Budgeting 101-Best Practices Submit questions and topics in [advance to](advance to acbudget@uci.edu)[ acbudget@uci.edu](advance to acbudget@uci.edu)[ ](advance to acbudget@uci.edu)• Unit meetings with Provost & Budget Office: through late-June . • Hold your payroll funding updates for faculty merit/promotion effective 7/1/24 until the second week of July? Are you aware of any impacts to your processes by doing this? 4 FY25 Budget Planning Process • As time allows, expect to schedule a meeting with your assigned Budget Office staff to review your unit’s submission at least a week before your scheduled Provost meeting. • After your unit’s Provost meeting, your submitted template may be returned for revisions. Be prepared to address and return updates to the Budget Office within a couple weeks. Timing may dictate. • It’s possible one or more meetings may be needed to address any questions, issues or concerns from the Provost meeting. 5 Notable Comments • Expect questions about your unit’s Budget Stability Plan progress. Submitted in October 10/2022 • Tracking to commitments your unit made through FY27 • Has the perm deficit (if any) been covered? Progress? • Expect a focus on your unit’s Core FTE (all types) • Is it growing despite commitments from your Budget Stability Plan commitment? Is there a well-defined reason to support that growth? • Salary-related items § To reduce expenses, units can move positions to non-core funds and hold positions open until new resources are available . Have you applied a vacancy factor? Chosen not to backfill open position . • Benefits can be projected using effective rate or detail using CBR rates o CBR rates for Staff are decreasing (both Exempt and Non-Exempt) . If effective rates seem too high or too low, please adjust. Also adjust for any positions moved to non-core . 6 Multi-Year Budget Planning Template – Updates to MYP Tab MYP Sample Template Academic 20240417.xlsx 7 Multi-Year Budget Planning Template – Updates to MYP Tab MYP Sample Template Academic 20240417.xlsx 8 Multi-Year Budget Planning Template – Updates to MYP Tab MYP Sample Template Academic 20240417.xlsx 9 Faculty Recruiting Plan Template-Reminders • As identified in the unit Financial Stability Plan, continue to work with the Academic Resources team to remove positions that are no longer funded. • Remember to identify faculty recruitment requests as Newly Proposed, New-previously committed, Turnover, Continuing-New, or Continuing-Turnover. • List of faculty positions you are requesting to recruit next year should include positions being actively recruited this year and if unsuccessful, the department expects to launch a new search. Failed recruitments in this cycle (no matter how late) are not automatically allowed to re-launch next year. • Questions? • Reminder: You may submit a separate narrative related to faculty recruiting (not required). 10

FAQs

Which planning topics and staffing items are highlighted as notable comments?

The forum emphasizes Budget Stability Plan progress, tracking commitments through FY27, perm deficit coverage, Core FTE focus, and salary-related decisions such as vacancy factor use and whether positions are moved to non-core funds. It also notes benefits projections using effective rate or CBR rates and the need to adjust rates if they appear too high or too low.

Sep 11, 2026

Uploaded by Lucas Vance