Form 1 - Sample Draft Proper Invoice - Proper Invoice

Sep 21, 2026

A draft/proper invoice template for a construction progress payment includes key contract identifiers (contract number, contract title, progress payment number placeholders), contractor and address fields, invoice and draft invoice dates, and work period information. It provides a detailed line-item table with quantities, unit pricing, previous quantities, current period quantities, approved revised quantities, totals, payment amounts, and percent of work completed to date. It also includes holdback, HST calculation, invoice totals, required attachments, and signature approval blocks.

LanguageEnglish

CategoryInvoices

FormatPDF

Pages2

Reading Time1 min

AccessFree to download

Invoice Header Information

Line Item Summary and Payment Columns

Totals, Holdbacks, and HST

Attachments and Signature Approval

FORM 1-SAMPLE DRAFT PROPER INVOICE / PROPER INVOICE City of Greater Sudbury CONTRACT NO: ENGXX-XX CONTRACT TITLE: CONTRACT TITLE: PROGRESS PAYMENT \#: XX Draft Proper Invoice: Proper Invoice: | | | --- | | | Invoice \# xxx Draft Proper Invoice Date: xxx Draft Invoice Date: xxx Work Period: xxx P.O. Box 5000, Station 'A' Sudbury, ON Contractor Name: P3A 5P3 Contractor Address: Name: Title: Contact Info: Contractor HST \#: Contract Price | Item No. | Item Description | Tender Quantity | Unit | Unit Price | Original
Contract | Previous
Quantity | Quantity This
Period | Approved
Revised
Quantity (this
period) | Quantity
to Date | Previous
Payment | Payment This
Period | % of Work
Completed to
Date | Payment to
Date | | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | | PART I / DIVISION I | | | | | | | | | | | | | | | | | 0.00 | | $0.00 | $0.00 | | | | 0.00 | $0.00 | $0.00 | | $0.00 | | | | 0.00 | | $0.00 | $0.00 | | | | 0.00 | $0.00 | $0.00 | | $0.00 | | | | 0.00 | | $0.00 | $0.00 | | | | 0.00 | $0.00 | $0.00 | | $0.00 | | | TOTAL PART I / DIVISION I | | | | $0.00 | | | | | $0.00 | $0.00 | | $0.00 | | PART II / DIVISION II | | | | | | | | | | | | | | | | | 0.00 | | $0.00 | $0.00 | | | | 0.00 | $0.00 | $0.00 | | $0.00 | | | | 0.00 | | $0.00 | $0.00 | | | | 0.00 | $0.00 | $0.00 | | $0.00 | | | | 0.00 | | $0.00 | $0.00 | | | | 0.00 | $0.00 | $0.00 | | $0.00 | | | TOTAL PART II / DIVISION II | | | | $0.00 | | | | | $0.00 | $0.00 | | $0.00 | | PART III: DIVISION III | | | | | | | | | | | | | | | | | 0.00 | | $0.00 | $0.00 | | | | 0.00 | $0.00 | $0.00 | | $0.00 | | | | 0.00 | | $0.00 | $0.00 | | | | 0.00 | $0.00 | $0.00 | | $0.00 | | | | 0.00 | | $0.00 | $0.00 | | | | 0.00 | $0.00 | $0.00 | | $0.00 | | | TOTAL PART III / DIVISION III | | | | $0.00 | | | | | $0.00 | $0.00 | | $0.00 | | | | | | | | | | | | | | | | | | TOTAL ALL PARTS/DIVISIONS | | | | $0.00 | | | | | | | | | | | | | | | | | | | | | | | | | APPROVED CHANGE ORDERS | | | | | | | | | | | | | | | | | 0.00 | | $0.00 | $0.00 | | | | 0.00 | $0.00 | $0.00 | | $0.00 | | | | 0.00 | | $0.00 | $0.00 | | | | 0.00 | $0.00 | $0.00 | | $0.00 | | | TOTAL APPROVED CHANGE ORDERS | | | | $0.00 | | | | 0.00 | $0.00 | $0.00 | | $0.00 | | Total Value of Work to Date | | | | | $0.00 | | | | | $0.00 | $0.00 | | $0.00 | | Holdback for Testing, Restoration & Construction Data | | | | | $0.00 | | | | | $0.00 | $0.00 | | $0.00 | | Release for Holdback
Testing, Restoration & Construction Data | | | | | $0.00 | | | | | | | | | | Total Reserve for Holdback Testing and Restoration | | | | | $0.00 | | | | | $0.00 | $0.00 | | $0.00 | | Holdback for Deficiencies & Security Maintenance | | | | | $0.00 | | | | | | | | | | Release for Holdback for Deficiencies & Security Maintenance | | | | | $0.00 | | | | | | | | | | Total Holdback for Deficiencies & Security Maintenance | | | | | $0.00 | | | | | | | | | | TOTAL | | | | | $0.00 | | | | | $0.00 | $0.00 | | $0.00 | | Basic Holdback | | | | | $0.00 | | | | | $0.00 | $0.00 | | $0.00 | | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | | Release of Basic Holdback | | | | | $0.00 | | | | | $0.00 | $0.00 | | $0.00 | | Finishing Holdback | | | | | $0.00 | | | | | $0.00 | $0.00 | | $0.00 | | Release of Finishing Holdback | | | | | $0.00 | | | | | $0.00 | $0.00 | | $0.00 | | Total Holdback | | | | | $0.00 | | | | | $0.00 | $0.00 | | $0.00 | | Total Net Value of Work to Date | | | | | $0.00 | | | | | $0.00 | $0.00 | | $0.00 | | HST (13%) | | | | | $0.00 | | | | | $0.00 | $0.00 | |

FAQs

What information is required in the invoice header section?

The template includes contract number and title, a draft/proper invoice label, invoice number, draft invoice date and invoice date placeholders, work period, and contractor contact/address fields, along with HST and contract price placeholders.

How does the line item table track quantities and payments?

It records item numbers and descriptions, tender quantity and unit pricing, original contract amounts, previous quantities, quantities for the current period, approved revised quantities, quantity to date, previous payment, payment this period, percent of work completed to date, and payment to date.

What holdback and tax fields are included for calculating the invoice total?

The form provides sections for approved change orders, total value of work to date, multiple holdback categories, release amounts, total holdback, total net value of work to date, HST at 13%, and the final invoice total.

Sep 21, 2026

Upload by Mary Man