For RFP-SAMPLE SUBCONTRACT TEMPLATE - Representation Regarding Sample Subcontract Terms - Provider Exceptions

Sep 12, 2026

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Representation regarding sample subcontract terms template for a provider’s selection outcome. The document sets out how the provider either accepts the sample subcontract in principle or takes exceptions to specific terms, with tracked changes/comments or written explanations. It includes signature blocks, party identification, and a structured subcontract information table such as purchase order, project details, subcontract type, and performance period. The agreement then defines subcontract parts covering schedule, statement of work, standard terms, invoice instructions, FAR/agency clauses, and attachments, followed by acknowledgments and contents.

LanguageEnglish

CategoryLetters

FormatPDF

Pages26

Reading Time9 min

AccessFree to download

PART 1.0: SCHEDULE

1.1 Authorized Representatives

1.2 Period of Performance

1.3 Type Of Subcontract/Funding

1.4 Limitation of Funds (Applicable to Incrementally Funded Subcontracts)

PART 2.0: STATEMENT OF WORK/BUDGET/PAYMENT SCHEDULE

PART 3.0: STANDARD TERMS AND CONDITIONS

3.1 Performance

3.2 Record Retention and Access

3.3 Independent Contractor

3.4 Invoice and Payment

3.5 Delays

3.6 Significant Incidents

3.7 Privity of Contract

3.8 Assignment and Lower-Tier Subcontracting

3.9 Inspection and Acceptance

3.10 Travel

3.11 Changes and Modifications

3.12 Release of Information/Rights to Publish

3.13 Termination/Cancellation

3.14 Indemnification

3.15 Insurance

3.16 Intellectual Property

3.17 Privacy, Confidentiality and Data Security

3.18 Governing Law

3.19 Disputes

3.20 Taxes

3.21 Government Property

REPRESENTATION REGARDING SAMPLE SUBCONTRACT TERMS The Provider hereby accepts in principle the Sample Subcontract to be used in the event of an award. OR The Provider takes exception to certain terms in the Sample Subcontract. Provider will either provide tracked changes/comments within the document or outline exceptions with explanations below (as applicable) . Signed: Name of Provider: By: Title: Date: | Subcontractor: | | | --- | --- | | Purchase Order Number:
* This PO\# must appear on all invoices | | | Subcontract Number: | | | Project Number: | | | Subcontract Type: | | | Prime Contract: | | | Project Title: | | | Ceiling Value: | | | Funded Value: | | | Period of Performance: | | This Subcontract Agreement (“Subcontract”) is between American Institutes for Research (hereinafter known as “AIR”), a not-forprofit organization incorporated in the State of Pennsylvania, and (hereinafter known as “Subcontractor”), incorporated in The effort to be performed by the Subcontractor under this Subcontract is funded under AIR’s Prime Contract issued by the (“ ” or “Client”) . Contractor and Subcontractor may also be jointly referred to as the “Parties” or individually as “Party.” Subcontractor agrees to deliver all items and perform all services in accordance with the following Subcontract Parts: | X | Part 1.0: Schedule | X | Part 4.0: FAR and Agency Supplementary Clauses | | --- | --- | --- | --- | | X | Part 2.0: Statement of Work/Budget/Payment Schedule | X | Part 5.0: Invoice Instructions | | X | Part 3.0: Standard Terms and Conditions | X | Part 6.0: Attachments | EACH PARTY ACKNOWLEDGES HAVING READ THIS ENTIRE SUBCONTRACT AND WITH THE FULL POWER AND AUTHORITY TO EXECUTE THIS SUBCONTRACT, AGREES TO PERFORM IN ACCORDANCE WITH THE TERMS AND CONDITIONS CONTAINED HEREIN. Subcontractor | Signature | | --- | | Typed/Printed Name | | Title | Date American Institutes for Research (AIR) | Signature | | --- | | Typed/Printed Name | | Title | Date Contents PART 1.0: SCHEDULE.....................................................................................................................................2 1.1 Authorized Representatives ............................................................................................................2 1.2 Period of Performance.....................................................................................................................2 1.3 Type Of Subcontract/Funding .........................................................................................................2 1.4 Limitation of Funds (Applicable to Incrementally Funded Subcontracts)Error! Bookmark not defined. PART 2.0: STATEMENT OF WORK/BUDGET/PAYMENT SCHEDULE ..............................................................4 PART 3.0: STANDARD TERMS AND CONDITIONS..........................................................................................5 3.1 Performance .....................................................................................................................................5 3.2 Record Retention and Access ..........................................................................................................5 3.3 Independent Contractor ..................................................................................................................5 3.4 Invoice and Payment .......................................................................................................................5 3.5 Delays ...............................................................................................................................................6 3.6 Significant Incidents.........................................................................................................................6 3.7 Privity of Contract .....................................................................................

FAQs

How does the provider indicate acceptance or exceptions to the sample subcontract terms?

The provider either accepts the sample subcontract terms in principle or takes exception to certain terms. If exceptions are taken, the provider provides tracked changes/comments within the document or outlines the exceptions with explanations below as applicable.

What information is captured in the subcontract details table?

The table collects key identifiers and project details, including purchase order number, subcontract number, project number, subcontract type, prime contract, project title, ceiling value, funded value, and period of performance.

What parts are included in the subcontract agreement?

The agreement states that the subcontract items and services are delivered in accordance with Parts 1.0 through 6.0, covering the schedule, statement of work/budget/payment schedule, standard terms and conditions, FAR and agency supplementary clauses, invoice instructions, and attachments.

Sep 12, 2026

Upload by Rowan