FMSA Meeting for Business via Zoom - October 21, 2020 - Minutes

Sep 16, 2026

Uploaded by Grenda

FMSA business meeting minutes for October 21, 2020 document attendance, opening worship, clerk and agenda review, and formal approval of prior September 2020 minutes. The treasurer’s report summarizes contributions versus expenses, operating cash movements, and detailed account variances tied to solar credits, utility leak charges, security patrol payments, and Zoom/domain expenses. The meeting approves paying contributions to others and SCYM as budgeted, while committee updates cover hybrid worship planning, upcoming forums, support coordination, and virtual events.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages5

Reading Time2 min

AccessFree to download

Agenda and Opening

Attendance and opening worship

Clerk’s comments and agenda review

Minutes Approval

Prior minutes approval

Treasurer’s Report

Balance sheet and statement of activities

Meeting Decisions and Reminders

Contributions to others and SCYM

Committee budget submission reminder

Committee Reports

Ministry & Oversight updates

Minutes FMSA Meeting for Business via Zoom October 21, 2020 Attending: David Hayes, Bill Sweet, Pat Sweet, Oliver Gerkin, Val Liveoak, Kellie Price, Gretchen Haynes, Laura Claghorn, Jim Spickard, Julie Crum, Joni Mize, James Mize, Julia Hitz, Greg Koehler, Pam Spurgeon Opening Worship: Jim Spickard Meeting began with silent worship. Clerk’s Comments: Jim Spickard Jim read a passage by Schlomo Carlbach: "The hardest thing in the world is this: while you serve God, you have to be in paradise. You have to be aware that the world is so holy, so beautiful, so deep. There is no evil in the world. Then there are moments where you have to realize that there is evil, and you have to help get rid of it. In kabbalistic terms this is the difference between the weekdays and the Sabbath. On the Sabbath I am living in the world that is completely holy. During the week I am aware that there is evil in the world and I have to clean it out. If you live only in paradise and ignore the other six days of the week, you’ll go crazy because it’s not true. But if you live only in the six days of the week, you’re never aware of how beautiful the world is. If you can’t see that beauty behind all the ugliness then you’re not the one to clean up the world. " Jim went over the agenda. No additions. Prior Minutes Friends approved September 2020 Minutes. Recording clerk will delete runoff sentence referenced by Jim because she does not remember the comment. Treasurer’s Report: Bill Sweet Balance Sheet ✓ Contributions exceeded expenses this month, thus the negative balance in Operating Cash was reduced. The checking account balance remains positive because of the other subaccounts. Statement of Activities ✓ Contributions for the month were $2750. Contributions, excluding the special contribution of $11850.00 in April, total $14,465 .00 for the year. Thus, about 47% of the budgeted general contributions have been received through 75% of the year. Total expenses are slightly below the pro rata, with 64% of the budgeted expenses expended (again excluding the special contribution for tree work) . ✓ Our Big Sun Community Solar off-site photovoltaic panels gave us a credit of $231.68 against a charge of $249.24 in August for CPS-generated electricity. Additional charges for Service Availability, city services and additional products and services gave an account balance of $39.68 for the September bill. The bill in September 2019 was $365.71. ✓ The leak in the water supply during the November-December 2019 billing period resulted in a charge of $3,391 .52. An adjustment of $2199.15 was granted. The invoice for September showed a credit of $1428.08 remaining after deducting $106 .96, a constant, prorated amount until the balance is expended (November 2021) . ✓ The security patrol, StateWide Patrol, Inc., for services in August and September was paid in August. The invoice for October was received and paid in October. Thus, no expense was recorded in September. ✓ The Zoom on-line meeting service was paid privately and reimbursed. An annual subscription for the Meeting was purchased for $128.02. The annual renewal of the domain name, quakersinsanantonio.org and one month’s hosting charge totaled $19.51 to IONOS by 1&1 . These expenses are charge to Outreach, Website/ New Media. ✓ Other expenditures were routine or less than typical because of public health measures taken for the COVID-19 pandemic. There was a question about our yearly amount that we give to South Central Yearly Meeting. Bill explained that our usual contributions to others have not been made either. Bill asked how much of the contributions to others we should pay given where we are in terms of the budget. Val pointed out that the organizations we give to are probably doing worse than we are. We have money in the bank and since we budgeted it, we should pay it. If it means reducing next year’s budget, so be it. Friends seemed easy with paying as budgeted. The

FAQs

What opening process and agenda steps were recorded for the meeting?

The meeting began with silent worship. Jim read a passage and then reviewed the agenda with no additions.

What key financial points were highlighted in the treasurer’s report?

Contributions exceeded expenses that month, and year-to-date contributions reached about 47% of budgeted general contributions at 75% of the year. The report also details impacts from solar credits, utility leak charges, and specific service and technology expenses.

What decisions did the meeting make regarding contributions and committee responsibilities?

The sense of the meeting was to pay contributions to others and SCYM as budgeted. Friends were also reminded that committees must submit their budgets to the Finance committee, and the report was accepted.

Sep 16, 2026

Uploaded by Grenda