First Period Cumulative ADM 2023-24 Training - Data Collection & Submission Guidance

Sep 2, 2026

Training materials for First Period Cumulative ADM 2023-24 covering updates driven by SB923, including restrictions on Resident School field usage and related exceptions. The agenda explains collection dates, reporting period scope (July 1, 2023–Oct 2, 2023), and key rules for Fall Membership snapshot enrollment and end-date adjustments. It details submitted data requirements for demographics, required student group flags, and common error handling (e.g., Demographic Mismatch Error), plus audit timelines, reviewing the data, and support contacts.

LanguageEnglish

CategoryPresentations

FormatPPTX

Pages88

Reading Time31 min

AccessFree to download

Agenda

2023-2024 Updates

General Reminders

Collection Dates

Collection Purpose

Submitted Data

Student Demographic Information

Data Submission

Errors

Audits

Reviewing the Data

Additional Help & Contacts

Upcoming Trainings

First Period Cumulative ADM 2023-24 TrainingData Owner: Amanda LeopardSeptember 14, 2023 Agenda 2023-2024 Updates General Reminders Collection Dates Collection Purpose Submitted Data Demographic Information Instructional Information Attendance Information Student Outcomes Data Submission Who Submits How to Submit Errors Audits Reviewing the Data Additional Help & Contacts Online Resources ODE Data Collection Team Regional ESD Partners & ODE Helpdesk Upcoming Trainings 2023-2024 Updates In response to SB923, the Resident School field will not allow a district ID to be used for students who are attending district or ESD Programs. There are exceptions for a few institution types, including LTCT, Hospitals, JDEP, etc. Reference the SB923 ADM Reporting Guidance and SB923 Reporting FAQ for additional information. Essential Skill requirements remained waived for the 2019-20, 2020-21, 2021-22, 2022-23, and 2023-24 school years. General Reminders Important General Reminders The Fall Membership snapshot date is the first weekday in October. For 2023-24 that is October 2. If a student is enrolled on October 2, the last day of the First Period Cumulative ADM Reporting Period, the end date should be the first weekday after that. In 2023-24, the reported end date will be October 3, 2023. Failure to report a correct October 2 enrollment date will result in the student not appearing in the Fall Membership Report and can affect the next year’s Dropout Reporting. Program Type 13 may only be used as a temporary placeholder and must be replaced with membership information once it is known. Resident County refers to the county where the student's parents or guardians live, or where the student lives in the case of legally emancipated minors or students over 18. It is not a reflection of the district’s county. Submit to the correct collection. The 2022-23 Annual Cumulative ADM Exit Adjustment will be open for part of the same time as First Period Cumulative ADM. Audits for First Period CumADM For all districts will be October 26, 2023 through November 3, 2023. Second round audits will go out to districts with new audits, unresolved first round audits, or resolved audits that should be reviewed again. Collection DatesReporting Period: July 1, 2023 – Oct 2, 2023 Collection Window Open September 21, 2023 – October 23, 2023 Collection Closed To All October 24, 2023 – October 25, 2023 Audit Review Window (Open to All) October 26, 2023 – November 3, 2023 Collection Closed (Opened by request) November 4, 2023 – January 19, 2024 Fall Membership Validation Window is November 2, 2023 – January 19, 2024 Public release of the 23-24 Student Enrollment Report is in February 2024 Collection DatesReporting Period: July 1, 2023 – Oct 2, 2023 First Period Cumulative ADM includes all students enrolled during the reporting period, July 1, 2023 – October 2, 2023 Summer school enrollment is not included. For students enrolled through the end of the reporting period (October 2) their ADM End Date should be October 3. Collection Purpose Fall Membership Report October 2, 2023 Snapshot Enrollment Public Records Requests The Following Year’s Dropout Rates Graduation/Dropout Report 2022-23 Graduation Rates (credential reporting) Submitted Data Submitted DataStudent Demographic Information SSID Date of Birth Gender District ID* Partial SSN* Student Name (Legal and Preferred) Resident County Student Group Flags High School Entry Cohort Year Enrolled Grade Code *Optional The student’s attending school/district is responsible for submitting the data. Submitted students include those attending charter schools within the district, students attending on an inter-district transfer, tuition agreement, and students with paid tuition. Student Demographic Information Submitted DataStudent Demographic Information “Demographic Mismatch Error” A Common Student Demographic Information Error Key Demographic Fields District Student ID Birth Date Legal/Preferred Last Name Gender Partial SSN Err

FAQs

What is the Fall Membership snapshot date for 2023-24, and how is the ADM end date handled?

The snapshot date is the first weekday in October; for 2023-24 it is October 2. If a student is enrolled on October 2 (the last day of the reporting period), the ADM end date should be the first weekday after that—October 3, 2023.

How do SB923 updates affect the Resident School field in ADM reporting?

SB923 prevents using a district ID in the Resident School field for students attending district or ESD programs, with exceptions for certain institution types such as LTCT, Hospitals, and JDEP.

What triggers a Demographic Mismatch Error, and how can it be cleared?

The error occurs when at least 3 of 5 key demographic fields on the ADM record do not match the current SSID record, often after mid-year enrollment in a new district with different key demographics. Typically, last names, birth date, and gender should align consistently across districts; when Legal Last Name mismatches, use the SSID Legal Last Name in the Preferred Last Name field to bypass the error.

Sep 2, 2026

Upload by Oliver Hayes