Financial Plan Template - Combined CAPS Infrastructure and Survey - Guidance for Creating and Combining PDFs

Sep 4, 2026

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Guidance for preparing a Combined CAPS Infrastructure and Survey Financial Plan within the Online Work Plan Interface, ensuring alignment with SF-424A Section B and budget categories rounded to the nearest dollar. Requires inclusion of all costs in the Work Plan, including fringe benefits and indirect costs, and details how cooperative agreement Financial Plans reflect work completion and resource contributions. Explains due dates, required inputs and approvals by ADODR, and the single combined signed PDF submission process.

LanguageEnglish

CategoryForms

FormatDOCX

Pages5

Reading Time2 min

AccessFree to download

Financial Plan Preparation Requirements

Matching SF-424A and Work Plan Inputs

Submission Format and Approvals

Contractual Costs and Financial Form Handling

When a Separate Contractual Financial Plan Is Required

Examples of Contractual Cost Scenarios

Financial Plan Line-Item Guidance

Notes on Italicized Guide Text and Entry Alignment

Financial Plan Template – Combined CAPS Infrastructure and Survey To assist in the development of the Financial Plan in the Online Work Plan Interface, we have prepared the following job aid to be used when preparing the Combined CAPS Infrastructure and Survey Work Plan. Financial Plans must match the SF-424A, Section B, Budget Categories (rounded to the nearest dollar). All costs in the Financial Plan, including fringe benefits and indirect costs, must be included in the Work Plan. The Financial Plan for a cooperative agreement details the cost to complete the work as specified in the Work Plan, as well as the resource contributions of APHIS and the cooperating party. Financial Plans are due with the Work Plans. Work and Financial Plans should include input by the ADODR (Authorized Departmental Officer’s Designated Representative) and be reviewed and approved by the ADODR before they are submitted to PPQ Field Operations. The Work and Financial Plan must be combined into one .pdf and must be signed by the ADODR and ROAR (Recipient Organization’s Authorized Representative). You will need to create one combined .pdf of your Work and Financial Plans. To do this, you may either: Export the Financial Plan out of the online interface, add it to your Work Plan Word document, and create one .pdf. Or you may fill out the Word version of the Financial Plan (this document) and combine this into one .pdf with your Work Plan Word document. *If you choose the second option, you must still enter the details of your Financial Plan into the online interface. Refer to the document Work Plan Process for FY 2026 CAPS Surveys for further details. Contractual Costs For the Combined CAPS Infrastructure and Survey Work Plan plans, contractual items listed in the Financial Form must be detailed and described in an additional Financial Form. The contractual costs should be tallied and included on the main page as part of the direct costs. The cooperator’s NICRA will state whether indirect can be applied on the contractual piece and should only be shown in the indirect column. The contractor can charge an indirect rate if they have one. The contractor’s indirect costs should be listed in the separate Contractual Financial Plan. See the example financial plans in this document. For clarification, if the cost is something simple like rent or paying for the identification of samples, the separate Contractual Financial Plan is not needed. All that is needed is to clearly define the cost in the normal Financial Plan (the item, who will provide the service, and the price), see examples below. Examples of when the separate Contractual Financial Plan is not needed: Nematode sample processing by North Carolina State University: 100 samples at $20 per sample = $2,000. Rent paid to University of Washington for office space: $4,500 When funds are received by one entity and passed through to another to perform all or a significant portion of the work, the Contractual Financial Plan is needed to document the specific costs. Example of when the separate Contractual Financial Plan is needed: A state department of agriculture receives the funds and passes the funds to a university to perform part or all the survey work. The cooperator pays another entity to perform data entry. Please refer to the example Financial Plan in this document. When in doubt, please reach out to your ADODR or Pest Detection National Operations Manager (NOM). Note: Red italicized text is included as a guide for items to list in the Financial Plan and can be deleted when finalizing the Financial Plan. Cooperators should enter Items and Funding amounts aligned with the Work Plan, and in enough detail to allow adequate review by the ADODR and Pest Detection NOM. Note: Non-italicized text and categories remain in the Financial Plan. EXAMPLE 1. Financial Plan with Contractual Costs FY20XX Financial Plan COOPERATOR NAME: Any State Department of Agriculture TIME PERIOD (Cooperative Agreement Year):

FAQs

What must the Combined CAPS Infrastructure and Survey Financial Plan match?

The Financial Plan must match SF-424A, Section B, including Budget Categories rounded to the nearest dollar, and all Work Plan cost requirements including fringe and indirect costs.

Who provides input and approves the Work and Financial Plans before submission?

Input is required by the ADODR (Authorized Departmental Officer’s Designated Representative). The Work and Financial Plans must be reviewed and approved by the ADODR before submission to PPQ Field Operations.

When is a separate Contractual Financial Plan required?

It is needed when funds received by one entity are passed to another to perform all or a significant portion of the work, such as transferring survey work to a university or paying another entity for data entry.

Sep 4, 2026

Upload by Angel