Financial Aid - Satisfactory Academic Progress (SAP) Appeal Form - Revised 11/2025

Sep 16, 2026

Satisfactory Academic Progress (SAP) Appeal Form outlines how students may request reinstatement of federal financial aid eligibility after SAP is lost due to cumulative GPA, completion rate (67% rule), or timeframe (150% rule) failures. It requires selecting the requested term, choosing appeal reasons, submitting a completed signed appeal letter and supporting third-party documentation, and for some appeals completing an academic plan with an advisor each semester. Approval is not guaranteed; failure to follow the academic plan or conditions results in loss of aid eligibility.

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Financial Aid

Satisfactory Academic Progress (SAP) Appeal Form

Appeal Letter Instructions

Revised 11/2025 Page 1 of 2 Financial Aid Satisfactory Academic Progress (SAP) Appeal Form Federal regulations require students to maintain Satisfactory Academic Progress (SAP) in three areas: Cumulative Grade Point Average (GPA), Completion Rate (67% Rule) and Timeframe (150% Rule) . Students can appeal the loss of their financial aid eligibility if it was caused by unusual mitigating circumstances. If the appeal is approved, the student must adhere to the Academic Plan and all conditions outlined within the appeal approval. Failure to meet the outlined Academic Plan or conditions will result in the loss of financial aid eligibility. Which semester are you requesting your Financial Aid to be reinstated?: Fall Spring Summer Year: Select The Reason(s) For Your Appeal Grade Point Average (GPA)– GPA is below the minimum requirement based on credits completed. Completion Rate (67% Rule)– Cumulative completion (successfully completed courses ÷ attempted courses) is below 67% . Timeframe (150% Rule)– Exceeded the maximum credit hour limit in degree/certificate program (1 .5 × credits to complete program) Complete Appeal Letter (attached) And Supporting Documentation The appeal letter provides an opportunity for the student to describe in detail the impact and circumstances that prevented them from meeting SAP standards. This statement should be signed and dated with a detailed explanation of why you failed to meet the Standards of Satisfactory Academic Progress. Explain what has changed. Details on your plan to become academically successful are required. Extenuating or mitigating circumstances could include: • Death in the family. Please include relationship. • Illness or injury to the student and/or immediate family member. • An emotional or mental health issue (for the student) that required professional care for the student. Complete an Academic Plan (For 67% and GPA Appeals Only) Meet with an Academic Advisor to develop an Academic Plan for success. Visit the PVCC Advising Office, Bolick Center room B202 or [https://www.pvcc.edu/academic-advising](https://www.pvcc.edu/academic-advising) to set up an appointment. Submit Completed And Signed Appeal Letter, Supporting Documentation And Academic Plan The office will not review incomplete appeals. Supporting documentation is required and must correspond with the appeal. Documentation should be from an objective third party (e.g. , medical bills, death certificate, counselor, teacher, religious leader) . • Successfully complete all coursework with a “C” or better. • Pass all developmental coursework successfully (if needed and no more than 30 credits) . • Have no withdraws or incompletes from classes. • Meet with an Academic Advisor each semester prior to registering to review and update Academic Plan (67% & GPA) 500 College Drive, Bolick Center, B230 Charlottesville, [VA 22902 | finaid@pvcc.edu | pvcc.edu/finaid | 434.961.6545 | Fax 434.961.6557](VA 22902 | finaid@pvcc.edu | pvcc.edu/finaid | 434.961.6545 | Fax 434.961.6557) PVCC does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. For questions and concerns regarding the non-discrimination policies, please contact: Kim Van Savage, Chief Human Resources Officer, [kvansavage@pvcc.edu](kvansavage@pvcc.edu), 434 .961.6567, 501 College Drive, Charlottesville, VA 22902. Revised 11/2025 Page 2 of 2 Financial Aid Satisfactory Academic Progress (SAP) Appeal Letter Use this space to provide a written explanation detailing the reasons you failed to make Satisfactory Academic Progress (SAP) . Attach additional sheets if necessary. The appeal explanation must include answers to the following: • Explain the circumstances of the appeal. • Explain what has changed, including the corrective measures you have taken to achieve and maintain SAP. By signing below, you are indicating that you understand the informa

FAQs

What reasons can students use to appeal a loss of SAP eligibility for financial aid?

Students may appeal if unusual mitigating circumstances prevented meeting SAP standards. Examples include death in the family, illness or injury, or an emotional or mental health issue requiring professional care.

What SAP areas are evaluated under the 67% and 150% rules?

The completion rate is evaluated under the 67% rule based on cumulative completed courses versus attempted courses. The timeframe is evaluated under the 150% rule when maximum credit hours for the degree/certificate program are exceeded.

What must be submitted for the SAP appeal to be reviewed?

Incomplete appeals are not reviewed. Submissions must include a complete and signed appeal letter, supporting documentation from an objective third party, and (for certain appeals) an academic plan developed with an academic advisor.

Sep 16, 2026

Uploaded by Alex Sinclair