Fillable Registration and General Conditions of Travel - Connecticut Audubon Society EcoTravel Tour

Sep 26, 2026

Upload by Connor

Fillable registration form and travel terms for the Connecticut Audubon Society EcoTravel tour. Collects passenger details including passport information, contact information, rooming preferences, travel timing choices, flight responsibility options, airport/seat and dietary selections, health acknowledgement, and emergency contact data. Includes booking, consent, payment schedule, rates, trip communication, final document timing, escort arrangements, passport/visa responsibility, and baggage guidance. Also provides an insurance information receipt and contact/signature confirmation.

LanguageEnglish

CategoryForms

FormatPDF

Pages4

Reading Time2 min

AccessFree to download

Tour Registration Information

Passenger and Contact Details

Room Details and Travel Options

Flights, Preferences, and Health Declarations

Emergency Contact and Signatures

Confirmation of Receipt of Insurance Information

General Information and Conditions of Travel

How to Book and Consent

Payment Schedule and Rates

Trip Information and Final Documents

Escort, Passports & Visas, and Baggage

The Connecticut Audubon Society EcoTravel Tour Registration Tour Name: Tour Dates: Tour Extension: Pre-Trip: Post-Trip: Yes Yes No No N/A N/A First Passenger's Name (as on Passport): Preferred Name: Date of Birth: Passport Number: Expiration Date: Country of Issuance: (International Trips Only) Second Passenger's Name (as on Passport): Preferred Name: Date of Birth: Passport Number: Expiration Date: Country of Issuance: (International Trips Only) Street Address: (for persons having di􀀢erent mailing addresses please complete separate forms) City: State: Zip: Home Phone: Mobile Phone: Email Address(es): Room Details: Please assign a roommate. I understand that in the event that none is available the single supplement will apply. I would like to room alone and pay the additional fee (single rooms are subject to availability) . I have a roommate/spouse and their name is . Number of beds: One (1) Two (2) Details: I/We will be traveling only on the tour dates. OR I/We will be going before and/or staying after the tour. Flights: Please make flight arrangements for me/us. OR I/We will be making the flight arrangements. Airport Preference: Seat Preference: Window OR Aisle Dietary Restrictions: Medical Conditions: I am/We are in good health and understand the physical demands and expectations of this program. . (initial) I am/We are purchasing or declining travel insurance and accept all risks related to not being insured. . (initial) Emergency Contact: Phone: I/We have read, understand, and agree to honor the policies outlined in the tour itinerary and the General Conditions of Travel. Signature 1: Date: Signature 2: Date: Confirmation of Receipt of the Insurance Information We strongly advise that you contact Travelex (or another provider) and take out travel insurance. This will cover you for the many unexpected occurrences, both before and during the trip, that could cost you thousands of dollars. Note that you need to purchase this insurance as soon as you make your first deposit to qualify for coverage of pre-existing conditions. Please, confirm with your signature, the receipt of contact information for Travelex Insurance Services and indicate whether you will be purchasing insurance or declining such coverage. Travelex Phone: 800-228-9792 (M-F 8am to 7pm CST) Location Number: 07-6073 Give this location number to Travelex to assure you association with the trip. Tour Name: First Traveler’s Name: Check One: I will be contacting an insurance provider. I am declining insurance coverage and understand all consequences of such action. First Traveler’s Signature: Date: Second Traveler’s Name: Check One: I will be contacting an insurance provider. I am declining insurance coverage and understand all consequences of such action. Second Traveler’s Signature: Date: Please complete and return to: The Connecticut Audubon Society EcoTravel PO Box 903 Essex, CT 06426 (860) 767-0660 [ecotravel@ctaudubon.org](ecotravel@ctaudubon.org) GENERAL INFORMATION AND CONDITIONS OF TRAVEL: HOW TO BOOK: Fill out the Registration Forms and send them to Connecticut Audubon Society EcoTravel, PO Box 903, Essex, CT 06426, together with your deposit check. On receipt, we will, subject to availability, reserve your place on the tour. When we send o􀀢 your confirmation email, your booking is confirmed and accepted by us. CONSENT: The payment of the deposit or any other partial payment for a reservation to Connecticut Audubon Society (CAS) constitutes consent by all guests covered by that payment to all provisions of the conditions and general information contained in this document, whether the guest has signed the booking form or not, and terms and conditions outlined in the brochure itinerary for your specific tour. The terms (including the tour dates), under which you agree to take this tour,

FAQs

What information is required for each passenger on the registration form?

The form requests the passenger’s name as on the passport, preferred name, date of birth, passport number, expiration date, and country of issuance (for international trips), plus address and contact details.

How does booking confirmation work after submitting the registration forms and deposit?

Booking is made by submitting the registration forms with a deposit check. On receipt, a place is reserved subject to availability, and confirmation is accepted when the confirmation email is sent.

When is final payment due and when are final travel documents sent?

Final balance is due no later than 120 days prior to departure (or as outlined in the itinerary). Final documents are sent approximately three weeks before departure, and documents are not released if final payments are not received.

Sep 26, 2026

Upload by Connor