Fillable Forms Template Instructions to Bidders - Required Fillable Forms Template & Documentation Submittal for Proposals

Sep 19, 2026

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Fillable Forms Template Instructions to Bidders sets mandatory submission requirements for responding to a proposal under an RFP. Bidders must submit one original hardcopy proposal in a binder with required documentation, original ink signatures, and additional copies bound with a clip plus an electronic PDF copy. The packet must include all pages and attachments, with unavailable exhibits marked “N/A,” and bidders may not modify or qualify the template. Noncompliant or incomplete proposals may be disqualified and rejected in total, and any clarifications, amendments, or exceptions must be submitted in the designated exhibit section. The document also explains bidder information, acceptance declarations, and the bid protests and appeals process with filing deadlines and content requirements.

LanguageEnglish

CategoryForms

FormatPDF

Pages40

Reading Time14 min

AccessFree to download

Required Fillable Forms Template & Documentation Submittal for Proposals

Title Page

Exhibit A: Bidder Information and Acceptance

Bid Protests / Appeals Process

FILLABLE FORMS TEMPLATE INSTRUCTIONS TO BIDDERS 􀁸 Bidders must use the Fillable Forms Template to submit proposals. 􀁸 Bidders must to submit one original hardcopy proposal in a binder, including additional required documentation, with original ink signatures, plus seven copies bound with a clip (not in a binder) and one (1) electronic copy of the proposal in PDF. 􀁸 All pages of the proposal response packet must be submitted in total with all required ATTACHMENTS hereto; all information requested must be supplied; any pages of EXHIBITS a (or items therein) not applicable to the Bidder must still be submitted as part ofa complete bid response, with such pages or items clearly marked “N/A” 􀁸 Bidders shall not modify the Fillable Forms Template in any way or qualify proposals. 􀁸 Bidders shall not submit to the County a scanned, re-typed, word-processed, or otherwise recreated version ofFillable Forms Template or any other County-provided document. 􀁸 The Fillable Forms Template must be submitted in total with all required documents attached thereto; all information requested must be supplied. 􀁸 Bidders that do not comply with the requirements, and/or submit incomplete proposals, shall be subject to disqualification and their proposals rejected in total. 􀁸 If Bidders are making any clarifications and/or amendments, or taking exception to policies or specifications of this RFP, including those to the county SLEB policy, these must be submitted in the exceptions, clarifications, amendments section of this Exhibit A in order for the proposal to be considered complete. I. REQUIRED FILLABLE FORMS TEMPLATE & DOCUMENTATION SUBMITTAL FOR PROPOSALS 1. TITLE PAGE | Complete this form for each proposal. | | | --- | --- | |
Bidder Organization Name | | |
Bidder Organization’s Headquarter Address | | |
Name of Executive Director or Equivalent |
Title | |
Phone |
Email | |
City/State/Zip | | |
Name of Contact Person |
Title | |
Phone |
Email | |
Proposal Date | | 2. EXHIBIT A: BIDDER INFORMATION AND ACCEPTANCE 1. The undersigned declares that the proposal documents, including, without limitation, the RFP, Addenda and Exhibits have been read and accepted. 2. The undersigned declares that he/she is authorized, offers, and agrees to furnish the articles and/or services specified in accordance with the RFP’s specifications, terms & conditions. 3. The undersigned has reviewed the proposal documents and fully understands the requirements in this proposal including, but not limited to, the requirements under the County Provisions, and that each Bidder who is awarded a contract shall be, in fact, a prime contractor, not a subcontractor, to the County, and agrees that its proposal, if accepted by County, will be the basis for the Bidder to enter into a contract with County in accordance with the intent of the proposal. 4. The undersigned also agrees to the follow the Bid Protests / Appeals Process Alameda County prides itself on the establishment of fair and competitive contracting procedures and the commitment made to follow those procedures. The following is provided in the event that Bidders wish to protest the proposal process or the recommendation to award a contract for these programs once the Notices of Intent to Recommend Award/Non-Award letters have been issued or appeal thereafter. The following describes two separate processes: Bid Protests and Appeals. Bid Protests submitted prior to issuance of the Notices of Intent to Recommend Award/Non-Award letters shall not be accepted by the County. Bid Protests from any Bidder related to this RFP must be submitted in writing to the BHCS Director located at 2000 Embarcadero Cove, Suite 400, Oakland, CA 94606 Fax: 510.567.8180, before 5:00 p. m. of the fifth (5th) business day following the date of issuance of the Notice of Intent to Recommend Award/Non-Award letter, not the date it is received by the Bidder. An

FAQs

How many proposal copies and what formats must bidders submit?

Submit one original hardcopy proposal in a binder with required documentation and original ink signatures, plus seven additional copies bound with a clip (not in a binder). Provide one electronic copy in PDF.

Is the Fillable Forms Template allowed to be modified or qualified?

No. Bidders must not modify the template in any way or qualify proposals. Bidders also must not submit scanned, re-typed, word-processed, or recreated versions of the template or other county-provided documents.

What happens if a bidder does not comply with submission requirements or submits an incomplete proposal?

Noncompliant or incomplete proposals may be subject to disqualification, and their proposals may be rejected in total.

Sep 19, 2026

Upload by Bulrr