Facilities, Equipment and Other Resources - Template for the National Science Foundation grant application

Sep 12, 2026

Template language for the National Science Foundation grant application section “Facilities, Equipment and Other Resources,” guiding proposers on how reviewers assess resource adequacy under Intellectual Merit and Broader Impacts. The instructions require narrative descriptions of internal and external physical and personnel resources applicable to the proposed effort, without quantifiable financial information. It specifies when to describe senior personnel roles in this section, how to address substantial collaborations not in the budget, and when to insert “Not Applicable.”

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Facilities, Equipment and Other Resources

NSF Guidelines for resource descriptions

Facilities section requirements

Major Equipment

Other Resources and support services

FACILITIES, EQUIPMENT and OTHER RESOURCES Template for the National Science Foundation grant application Note: After completing this form, remember to remove the blue instructive text prior to submission. NSF Guidelines: This section of the proposal is used to assess the adequacy of the resources available to perform the effort proposed to satisfy both Intellectual Merit and Broader Impacts review criteria. Proposers should describe only those resources that are directly applicable. Proposers should include an aggregated description of the internal and external resources (both physical and personnel) that the organization and its collaborators will provide to the project, should it be funded. Such information must be provided in this section, in lieu of other parts of the proposal (e.g., budget justification, project description). The description should be narrative in nature and must not include any quantifiable financial information. If no person months and no salary are being requested for senior personnel, the individual(s) role on the project should be described in the Facilities, Equipment and other Resources section of the proposal. Reviewers will evaluate the information during the merit review process and the cognizant NSF Program Officer will review it for programmatic and technical sufficiency. Please note that any substantial collaboration with individuals NOT included in the budget should be described in the Facilities, Equipment and Other Resources section of the proposal (see GPG II.C.2.i) and documented in a letter of commitment from each collaborator. Although these resources are not considered cost sharing, the Foundation does expect that theresources identified in this section will be provided, or made available, should the proposal be funded. AAG Chapter II.B.1 specifies procedures to use by the awardee when there are post award changes to objective, scope or methodology. If there are no Facilities, Equipment and Other Resources to describe, insert text or upload a document in this section of the proposal that states,“Not Applicable.” Include square footage, address and other important physical aspects of the following spaces: FACILITIES Identify the facilities to be used at each performance site listed and, as appropriate, indicate their capacities, pertinent capabilities, relative proximity, and extent of availability to the project. Use “Other: to describe the facilities at any other performance sites listed and at sites to field studies LABORATORY: CLINICAL: ANIMAL: COMPUTER: OFFICE: MAJOR EQUIPMENT List the most important items available for this project and, as appropriate, identify the location and pertinent capabilities of the items. OTHER RESOURCES Provide any information describing the other resources available to the project not included in the budget. Identify support services such as departmental release time, consultant, secretarial, machine shop, and electronics shop, and the extent to which they will be available for the project. Include an explanation of any consortium/contractual arrangements with other organizations.

FAQs

What kind of resource information should be included in the NSF Facilities, Equipment and Other Resources section?

Provide aggregated narrative descriptions of internal and external resources (physical and personnel) directly applicable to the proposed effort, including facilities and support services needed for execution.

Are quantifiable financial details allowed in this section?

No. The description must be narrative and must not include any quantifiable financial information.

How should the proposal handle collaborations or resources not included in the budget?

Substantial collaboration with individuals not included in the budget should be described here and documented in a letter of commitment from each collaborator; resources identified here are expected to be provided if funded.

Sep 12, 2026

Upload by Ben Jamin