Exhibit 4a FY20 EMS Guidance

Oct 12, 2026

FY20 EMS Guidance describes how to use the EMS FY20 Budget v1 scenario to update and validate projected costs for Navy Child and Youth Programs during the budget cycle. It specifies restrictions on changing program components, revenues, CDH subsidies, and total youth non-labor amounts without CNIC CYP approval. The guidance covers allocating labor and non-labor expenses by region, support staff, program, and CDH items, using FTE definitions (2,080 work hours annually), assigning cost centers, validating projected versus authorized FTE counts, and documenting change rationale when adjusting projected quantities.

LanguageEnglish

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Pages9

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EMS FY20 Budget v1 scenario

Required cost tabs and update/validation scope

FTE and labor projection rules

Identifying FTE by position, type, category, grade/step, and cost center

Validating total authorized vs projected FTE counts

Modifying and adding positions in EMS

NAVY CHILD AND YOUTH PROGRAMS FY20 EMS Guidance During this cycle of the budget, users may not make changes to any program components, revenues, CDH subsidies, and total youth non-labor amounts without CNIC CYP approval. In EMS, select the FY20 Budget v1 scenario, using the steps provided below, update and validate projected costs for these tabs: Region Support Staff Non-labor Expenses Installation Support Staff Training and Curriculum (T&C) Staff Other Expenses Program For each CDC, CDGH, SAC and Youth: Direct Care Staff Support Staff Non-labor Expenses For CDH: Support Staff Non-Labor Staff (labor) tabs: 1. Identify each FTE by position titles with labor type, category and equivalent APF pay grade and step * . Assign cost centers to each position. When using the Navy Standard line, the cost center assigned is the default cost center for the program. * FY20 change: Flexible category staff salary projections may not be changed unless CNIC CYP has approved an across the board increase for the starting salaries for those position(s) . 2. Validate that total count of FTEs for projected and authorized is the same. Non-labor tabs: 1. Allocate the total authorized expenses based on the specific program needs. Assign appropriate GL and cost centers to each expense line item. 2. Verify total non-labor costs do not exceed total authorized costs. Identify any excess requirements as unfunded with assigned priority levels. Labor Tabs: Direct Care, Support Staff, T&C Staff The authorized (Navy Standard) number of FTEs by position titles, category, and equivalent APF pay grade and step is used to calculate a total labor and benefits cost shown in the Auth FTE, and Auth Cost columns. All Navy Standard positions are listed as NAF US positions and have the default expense cost center assigned to the positions. For the budget phase, projections must be identified by position title, labor type, category, cost center, and equivalent GS or WG pay grade and step. It is important to use a current pay listing of employees to include the pay and all associated pay entitlements (post allowance, post differential) to develop accurate projections. FTE calculation: number of hours annually / 2080 = 1 FTE Full-time equivalent (FTE) is unit of measure equaling 2,080 work hours annually. The number ofFTEs listed only indicates the quantity of authorized work hours, not the number of employees authorized. o A position listed with one (1) FTE, authorizes an annual total of 2080 hours. If the position is listed as flexible, there may be multiple employees working those hours. o Employees hired in a position listed as .5 FTE but listed as full-time category authorizes onehalf of a FTE or 1,040 hours annually with applicable benefits package. o Seasonal staffing uses the same calculation: Example: 6 staff x 40 hours per week x 13 weeks totals 3,120 hrs. 3120/2080=1 .5 FTE Direct Staff example: Total FTE is 57.8 in both Authorized and Projected FTEs. Upon completion of all changes, the total FTE should be the same number. To add positions, click the Add Icon in the top right corner. To modify any line item, click the pencil icon located in the Options section. Lines with only a Pencil icon are Navy Standard positions and cannot be deleted. The X icon indicates lines that have been added as Projected and may also be deleted. There is no “un-do”function in EMS—use carefully A projected position that matches exactly the Authorized FTEs, position title, category, type equivalent grade level and step, and cost center requires no action. Modifying Positions For line items with Auth FTEs, users may only modify the quantity of projected FTEs, and enter notes in the change rationale box. Adding New Positions To add positions, click the Add Icon in the top right corner. A pane below the current section will be shown. Example below: users will add all applicable information by using the vario

FAQs

What is the main restriction during the FY20 budget cycle?

Users may not change program components, revenues, CDH subsidies, or total youth non-labor amounts without CNIC CYP approval.

How is 1 FTE calculated in the guidance?

FTE equals number of hours annually divided by 2,080 (work hours annually).

What limits apply when modifying projected labor in EMS?

For line items with Auth FTEs, users may modify only the quantity of projected FTEs and enter notes in the change rationale box.

Oct 12, 2026

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