Exhibit 2 - SOW Agreement - Scope of Work and Deliverables

Sep 12, 2026

Uploaded by Pentious

Exhibit 2 provides a Statement of Work (SOW) template for an agency and an HIC project team, capturing key parties and contact details, application and business model information, and critical timeline fields. It defines review and acceptance mechanics, including correction periods tied to deliverable approval and written consent for extensions. The template includes milestone schedules, task duration and deliverable roles, fee and payment schedule structures, phase-based deliverables, invoice timing, warranty-related invoicing, and responsibility checklists for both the State/County and HIC.

LanguageEnglish

CategoryForms

FormatPDF

Pages7

Reading Time3 min

AccessFree to download

Scope of Work and Deliverables

Delivery Review and Acceptance

Milestone Schedule and Task Breakdown

Work Plan and Phase Deliverables

Fees and Not-to-Exceed Cost

Invoice and Payment Schedule

Additional Responsibilities and Service Checklist

Exhibit 2 SOW-AGENCY-DIVISION-PROJECT NAME State/County Agency: Agency Contact: Agency Email: Agency Address: Agency Phone: HIC PM: HIC PM Email: HIC PM Phone: Application Name: Business Model: Estimated Deployment Date: Scope of Work and Deliverables Delivery: The “STATE” or “COUNTY” shall have fifteen (15) working days to review each deliverable and to either notify HIC of acceptance, or to provide HIC a detailed list of deficiencies that must be remedied prior to payment being made. In the event the “STATE” or “COUNTY” notifies HIC of material, non-compliance with the functional specifications, HIC shall correct the same within fifteen (15) working days, unless the“STATE” or “COUNTY” consents in writing to a longer period of time. Table to filled out as sample below: | Milestone Schedule | | | | | | | --- | --- | --- | --- | --- | --- | Task Duration Description Deliverable Role Hours Rate (h) Total TBD Signed Statement of Work Signed SOW N/A N/A N/A N/A Payment Schedule (includes GET) Kickoff Meeting Determine Start of Project Work Work Plan with dates for each deliverable presented Wireframes Developer 12 $80 $960 5 weeks after kickoff meeting 1-2 facilitated workshops, Site architecture (Sitemap, Homepage explorations), wireframes as needed Sr PM 24 $120 $2,880 15 working days after completed wireframes Approval to proceed Sign off 1 week after wireframes are approved Design prototype Design prototype (Image mockups of key pages) Developer Sr PM 16 $80 $1,280 5 $120 $600 15 working days after design prototype completed Approval to proceed Sign off 4 weeks after design prototype approved Beta deployment Website deployed in TEST environment Developer Sys Admin 80 5 $80 $100 $6,400 $500 15 working days after website deployed in test environment Approval to proceed Sign off 20% payment ($3,141.36) 1 week after site deployed to TEST 15 working days after testing website deployed in test environment 3 days after testing approval Testing, OHStraining & review Approval to proceed Website live 1 training session for OHS personnel Sign off Website deployed in PROD environment Developer Sr PM Sys Admin Developer Sr PM 8 5 3 6 3 $80 $120 $100 $80 $120 $640 $600 20% payment ($3,141.36) $300 $480 $360 15 working days after website deployed in PROD environment N/A Approval to proceed Post Launch Sign off Final invoice sent 90-days post launch 20% payment ($3,141.36) 40% payment ($6,282.72) | | | | Work Totals | 167 | $1,080.00 | $15,000.00 | $15,706.80 | | --- | --- | --- | --- | --- | --- | --- | --- | NOTES: Items that may affect delivery dates, i.e. Board that makes decisions only meets once per month, can be explained here. Work Plan/Deliverables: HIC is to provide a detailed description of all the tasks that are to be completed to accomplish each of the deliverables in the table above. This will serve a road map for the project. Specific completion dates to be included for each deliverable within 2 days after contract is signed. The following is an example of the deliverables to be provided by Contractor to Customer under this SOW: PHASE 1 – Wireframes (July 1 – July 30) • Writing XXXX application into XXXX (July 1 – July 4) • Assistance with the transition to JSON (July 5 – July 10) • Support to XXXX to implement updates or required changes to the application (July 11-July 30) • Maintenance support PHASE 2-Design Prototype • Writing XXXX application into XXXX • Assistance with the transition to JSON • Support to XXXX to implement updates or required changes to the application • Maintenance support PHASE 3-Beta Deployment • Writing XXXX application into XXXX • Assistance with the transition to JSON • Support to XXXX to implement updates or required changes to the application • Maintenance

FAQs

What review and acceptance timeline applies to each deliverable?

The State/County has fifteen (15) working days to review each deliverable and either accept it or provide deficiencies to be remedied before payment. If material non-compliance with functional specifications is reported, HIC corrects the issue within fifteen (15) working days unless the State/County consents in writing to a longer period.

How is the work structured in this SOW template?

The template organizes work into a milestone schedule with kickoff, start determination, approval steps, and phased deliverables such as Wireframes, Design Prototype, Beta Deployment, and Testing/OHS training & Review, followed by a website live and post-launch period.

How does the payment and invoice schedule work?

The total not-to-exceed cost is invoiced and paid 30 days after invoice receipt according to a defined schedule. It includes installment payments tied to functional test deployment and acceptance, completion of testing and acceptance, acceptance letter signing plus production submission, and payment at the end of the 90-day warranty period.

Sep 12, 2026

Uploaded by Pentious