Executive Summary of the Bid Evaluation Report - SECTION 55(8)

Q: What procurement is covered in the report?

The report covers procurement of supply and delivery of foodstuff to government school hostels for a period of three years.

Q: What are the key procurement identifiers and dates?

It lists CPBN reference number G/ONB/CPBN-03/2024, report no. 5 dated 25 February 2025, invitation date 3 June 2024, and bid closing/opening date 9 September 2024 at the Central Procurement Board of Namibia.

Q: What is the main reason given for bid disqualification?

Disqualification reasons focus on conflict of interest under ITB 5.2, where bidders submitted information or documents showing links that place them in a position to access or influence another bidder’s bid.

Sep 17, 2026

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Executive summary of a bid evaluation report under Section 55(8), covering the procurement of supply and delivery of foodstuff to government school hostels for a three-year period. The report specifies the CPBN reference number G/ONB/CPBN-03/2024, submission date 25 February 2025, estimated cost N$2,098,396,000.00, and funding by the Ministry of Education, Arts and Culture. It details the open national bidding method, invitation, closing dates, bid opening location, and the number of bids received (109). It summarizes bid responsiveness by evaluation phases and reasons for disqualification, mainly conflict of interest under ITB 5.2.

LanguageEnglish

CategoryGeneral

FormatPDF

Pages29

Reading Time10 min

AccessFree to download

Executive Summary of the Bid Evaluation Report - Section 55(8)

Procurement and Contract Overview

Responsiveness of Bid(s) and Disqualification Reasons

# ExECUTIVE SUMMARY OF THE BID EVALUATION REPORT(SECTION 55(8)) | 1. | Name of Procurement | Procurement of Supply and Delivery of
Foodstuff to Government School Hostels for a
Period of Three(3)Years | | --- | --- | --- | | 2. | CPBN Procurement Reference No | G/ONB/CPBN-03/2024 | | 3. | Date of Submission of Report | Report No.5:25 February 2025 | | 4. | Contract Number | G/ONB/CPBN-03/2024 | | 5. | Scope of Contract | Procurement of Supply and Delivery of
Foodstuff to Government School Hostels for a
Period of Three (3)Years | | 6. | Estimated Cost: | N$2,098,396,000.00 | | 7. | Funding Agency | Ministry of Education,Arts and Culture | | 8. | Procurement Method Used | Open National Bidding(ONB) | | 9. | Date of Inyitation of Bids | 3 June 2024 | | 10. | Closing Date of Submission of
Bids | 9 September 2024 | | 11. | Date and Place of Opening of
Bids | 9 September 2024,at Central Procurement
Board of Namibia | | 12. | Number of Bids Received by
Closing Date | One Hundred and Nine(109)Bids | A ## 13.Responsiveness of Bid(s) | Bidder
No. | Name of the Bidder(s) | Responslyeness as per Evaluation Stages | | | | | | | | | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | | | | Phase1 | | | | Phase2 | Phase 3 | Phase4 | Reason(s)for Disqualification | | | | Eligibility
Evaluation | Conflict of
interest | Preliminaryt
Administrative | Mandatory
Requirement | Technical
Evaluation | Post-Qualification
Evaluation | Financlal
Evaluation | | | 10 | Florida Trading cc | Responsive | Not Responsive
&
Disqualified | Not
Considered | Not
Considered | Not
Considered | Not
Considered | Not
Considered | The dder is conlctod in accordance with ITB 5.2.as they
submtted a lotter of intent from Deeo Catch and NamibMls
lupder the pame of Seal Caterers (PIy)LId.which places
them in a position to access irformation about or potertialy
liofuonce the bid of another padticipant This consttutes a
lconflet of interest.as both bidders are inolved in the same
biddng process.cortrary to the Confict of Irterest
Regurements,tem no.2.3 on page 43 of the bidding
document. | | 56 | Ontoko Trading Enterprises cC | Responsive | Not Respons/ve
8
Disqualified | Not
Corsidered | Not
Considered | Not
Considered | Not
Considered | Not
Considered | The bidder is conflcted in terms of ITB 5.2.a the bidder
leed a latter ed intart tn annlu tahe nns to Padana
lrvestmorts CCJVATRAH Transport CC,which places them
lin elion tnee inlomfisn ah n oni瓶
linfurnce the bid of another participant.This eonstitutes a
conllict of interest.as both bidders are inwoled In the sarme
bidding process.contrary to the Confict of Interest
Reguremonts.lem no 2.3 on page 43 of the bidding
document. | | 72 | Oshipaya Irvestment CC | Responsive | Not Responsive
8
Disqualified | Not
Conskdered | Not
Considered | Not
Considered | Not
Considered | Not
Considered | Te bdder is conicted in terms of ITB 5.2.as the bidder
siubmytted a lease aoreemert to lease a warehouse to Vidu
Trading CC and a ftness certificate was issued in the name
ot Oshipava Investment Ccwho is alo participating in the
same bid,which places the bidder in a position to access
information about o potentialy irfiuence the bid of another
bidder.contrary to the Conflct of Interest Roguiremerts.
item .2.30n paoe 43 of the bidding documend | | 80 | OKG Food Servces Pty Ltd | Resporsive | Not Responsive
&
Disqualified | Not
Corsidered | Not
Considered | Not
Considered | Not
Considered | Not <

FAQs

What procurement is covered in the report?

The report covers procurement of supply and delivery of foodstuff to government school hostels for a period of three years.

What are the key procurement identifiers and dates?

It lists CPBN reference number G/ONB/CPBN-03/2024, report no. 5 dated 25 February 2025, invitation date 3 June 2024, and bid closing/opening date 9 September 2024 at the Central Procurement Board of Namibia.

What is the main reason given for bid disqualification?

Disqualification reasons focus on conflict of interest under ITB 5.2, where bidders submitted information or documents showing links that place them in a position to access or influence another bidder’s bid.

Sep 17, 2026

Upload by Aran