Executive Assistant to the Chief Human Resources Officer

Sep 13, 2026

Uploaded by Stanley

Confidential executive assistant role supporting the Chief Human Resources Officer (CHRO) by delivering high-level administrative coordination and office support for the Office of Human Resources. Duties span agenda and meeting coordination for public and closed session personnel matters, risk management and liability-claims records, support for collective bargaining and employee discipline, and management of CHRO appointment calendars and travel. The position also handles public records requests, prepares complex correspondence and meeting agendas, maintains organizational charts, supports committee work, supports budget monitoring, and ensures compliance through careful review of complex documents and communications.

LanguageEnglish

CategoryLetters

FormatPDF

Pages3

Reading Time1 min

AccessFree to download

Position Information

Job Description

Job Duties

Required Qualifications

Position Information | Title | Executive Assistant to the Chief Human Resources Officer | | --- | --- | | Job Category | Management | | Position Number | | | Location | | | Job Description | BASIC FUNCTION:
Serves as the confidential executive assistant to the Chief Human Resources Officer (CHRO) and performs a variety of highly skilled administrative clerical and office coordinator services for the Office of Human Resources.
DISTINGUISHING CHARACTERISTICS: Positions in this class differ from other nonexecutive assistant classes in that the duties and responsibilities are more varied, technical, complex, professional and confidential in nature, and involve a higher degree of initiative and independence and more knowledge of the policies and procedures of college and district-wide functions and operations. Incumbents perform a wide variety of executive administrative duties and office coordination, which require technical skills, judgment and initiative over a broad range of situations and alternatives. Confidentiality, political acumen, tact and courtesy are imperative for the position in handling district matters and consequences of district decisions that may affect internal and external constituents. | | Job Duties | *REPRESENTATIVE DUTIES:*
Coordinates with the Chancellor’s Office the agendizing of all public and closed session personnel matters, risk management, collective bargaining and litigation management for monthly Governing Board meeting for the Office of Human Resources.
In collaboration with Fiscal Services, coordinates the District Risk Management Program. Establishes and maintains a system for reviewing, researching, reporting, and maintaining records of liability claims filed against the District in compliance with District Procedures. Maintains documentation for District Risk Management Program.
Coordinates District negotiations, including grievance and arbitration proceedings. Maintains confidentiality of the District’s negotiations with the collective bargaining units of the District.
Coordinates matters of employee discipline and interactive process with other HR Officers and CHRO.
Coordinates District Ergonomics Program, and employee on-line professional development training.
Serves as District’s Custodian of Records with the Department of Justice. Responds to Public Records requests.
Discusses, prioritizes, and reviews calendar and events daily with the CHRO and HR Officers to assure timely and appropriate coordination of offices, activities and status of assigned projects; prepares preliminary responses to correspondence for CHRO’s approval.
Maintains and coordinates CHRO’s and HR Officers appointment calendars, oversee travel and meeting arrangements for the CHRO; coordinates and prioritizes workflow to support the CHRO and HR Officers; provides leadership to coordinate the work of the HR Officers and the CHRO; performs a variety of related support tasks for the CHRO as necessary.
Attends to administrative detail on special matters assigned by the CHRO; composes correspondence on own initiative on matters not requiring personal responses ofthe CHRO and HR Officers; receives and arranges calls and appointments and provides requested information where possible utilizing independent judgment, knowledge and interpretation capabilities. | | | Analyzes, understands and communicates the District organization, operations, policies and objectives with key executive offices. Maintain District organizational charts and reporting structure.
Assists in establishing and maintaining positive employment relations between the District office and colleges ofthe District;
Provides executive support to CHRO and HR Officers for regional and statewide committee work including ACHRO, CCC North 14 and Statewide EEO Committee; organizes and manages materials for complex projects; follow-through on such activities. Attends meetings in the absence of the CHRO.
Serves as liaison b

FAQs

What is the core function of this Executive Assistant role?

It serves as a confidential executive assistant to the CHRO, providing highly skilled administrative, clerical, and office coordination services for the Office of Human Resources.

Which key responsibilities relate to meetings and agenda coordination?

The role coordinates calendaring and events with the CHRO and HR Officers, supports monthly Governing Board personnel matters, and independently composes complex meeting agendas and manages meeting proceedings.

How does the position handle confidentiality and compliance requirements?

It maintains confidentiality in sensitive HR negotiations and district matters, supports compliance by reviewing complex records and correspondence for accuracy and adherence to applicable rules, regulations, policies, and legal requirements.

Sep 13, 2026

Uploaded by Stanley