Events Management Plan - Health and Safety, Licensing and Operations

Sep 11, 2026

Events Management Plan provides guidance for organisers planning events in Fermanagh and Omagh District, outlining key principles and procedures to develop, submit and manage a complete operational plan. It covers pre-planning decision factors (why, what, where, when, who), event overview, staffing, programme scheduling and run sheet preparation. The plan details health and safety responsibilities, risk assessment and management, security, emergency procedures, first aid, electricity and fire safety. It also addresses communications, marketing, lost children, licensing, insurance, food provision, site considerations, environmental factors and supporting appendices.

LanguageEnglish

CategoryPresentations

FormatPDF

Pages41

Reading Time14 min

AccessFree to download

1 Introduction

2 Event Management

2.1 Pre-Planning

2.2 Event overview – Why are you organising the event?

2.3 Key Event Management Contacts

2.4 Key Event Contacts-other

2.5 Staffing the event

2.6 Organisational Matrix

2.7 Programme & Production schedule

2.8 Run Sheet

3 Health and Safety

3.1 Your responsibility for health and safety at your event

3.2 Risk Assessments and management

3.4 Security

3.6 Emergency procedures

3.7 First Aid/medical Cover

3.9 Fire Safety

4 Communications and Marketing

4.1 Event Communications-surrounding residents

4.2 Event Day communications – Audience/Spectators

4.3 Marketing, Branding and social media

4.4 Event Day Communications-internal

5 Lost Children

6 Licensing

6.1 Premises and TEN (Temporary Events Notice)

6.2 Music License (PPLPRS)

6.3 Road Closures (link to website)

7 Insurance levels

8 Provision of Food

9 Site Considerations

9.1 Site map/Plan

9.2 Toilets and Welfare

9.5 Contingency Planning

10 Environmental Considerations

10.1 Recycling

10.2 Noise

10.3 Surface protection and trees

11 Appendices

Events Management Plan | Event Name | | | --- | --- | | Event Location | | | Event Date | | | Organisation | | | Document last updated | | | Please list all dates | | Contents 1 Introduction 2. Event Management 2.1 Pre-Planning 2.2 Event overview – ‘Why are you organising the event?’ 2.3 Key Event Management Contacts 2.4 Key Event Contacts-other 2.5 Staffing the event 2.6 Organisational Matrix 2.7 Programme & Production schedule 2.8 Run Sheet 3. Health and Safety 3.1 Your responsibility for health and safety at your event 3.2 Risk Assessments and management 3.3 Risk Assessments other contractors/vendors etc 3.4 Security 3.5 Stewarding 3.6 Emergency procedures 3.7 First Aid/medical Cover 3.8 Electricity 3.9 Fire Safety 3.10 Fun Fairs and Inflatable play equipment 3.11 Temporary Demountable structures 3.12 Animals at events 4. Communications and Marketing 4.1 Event Communications-surrounding residents 4.2 Event Day communications – Audience/Spectators 4.3 Marketing, Branding and social media 4.4 Event Day Communications-internal 5. Lost Children 6. Licensing 6.1 Premises and TEN (Temporary Events Notice) 6.2 Music License (PPLPRS) 6.3 Road Closures (link to website) 7. Insurance levels 8. Provision of Food 9. Site Considerations 9.1 Site map/Plan 9.2 Toilets and Welfare 9.3 Vehicles on Site 9.4 Traffic, Transport and Parking 9.5 Contingency Planning 10. Environmental Considerations 10.1 Recycling 10.2 Noise 10.3 Surface protection and trees 11. Appendices Introduction The purpose of this Event Management Plan document is to provide broad guidance notes for event organisers planning to hold an event in Fermanagh and Omagh District. Accompanying the Event Management Plan Fermanagh and Omagh District Councils Events Toolkit is a practical resource to help you through the process and sets out the key principles and procedures for organising an event. Both documents provide information, resources and templates you need to deliveryour event, and to promote best practice. | Please refer to the Events Toolkit document when completing your Event Managemnet Plan. | | | | --- | --- | --- | | | Getting Started Planning an Event Permissions and Licensing
Health & Safety and Operations Grant Aid, Sponsorship and Budgets Marketing & Promotion Evaluations and Surveys
Contacts | | The Event Management Plan is designed tobeused both internally (within Fermanagh and Omagh District Council) and by external bodies that are holding an event on Fermanagh and Omagh District Council property; are in receipt of Sponsorship or a grant from Fermanagh and Omagh District Council; or hold a Service Level Agreement with Fermanagh and Omagh District Council to deliver a festival or event. Any events being held on Fermanagh and Omagh District Council property and are in the Major, Large and Medium scale categpries will require an Event Management Plan to be submitted. The Event Management Plan document provides text fields that should be completed to help you develop a detailed plan for your event. Following submission of your Event Management Plan document, you may be invited to attend a meeting of the Safety Advisory Group (SAG) to discuss your event in detail. Below is a guide to the amount of time needed to process your event application according to the size and scale of your event. Major scale event: Attendance 10,000+ approx (6months) Large scale event: Attendance 5,001-10,000 approx and /or Participation 500+ approx. (4 months) Medium scale event: Attendance 251-5,000 approx and /or Participation 251-500 approx. (2 months) Small scale event: Attendance 50-250 approx and/or Participation 50 – 250 approx. (6 weeks) 1 2 Event management 2.1. Pre-Planning The success of any event is dependent upon adequate pre-planning. It is essential that you allow enough time to ensure that your event is a success. Underst

FAQs

What is the purpose of the Events Management Plan for Fermanagh and Omagh District?

It provides broad guidance for event organisers planning events in the district, including key principles and procedures to develop and deliver events to a good standard.

Which areas are covered in the pre-planning stage?

Pre-planning focuses on why, what, where, when and who, helping organisers make informed decisions about event values, audience fit, venue considerations and timing.

What health and safety topics does the plan require organisers to address?

It covers responsibilities for health and safety, risk assessments and management, security, stewarding, emergency procedures, first aid/medical cover, electricity and fire safety.

Sep 11, 2026

Uploaded by Ben Jamin