Event Management Plan (EMP) template - Somerset Council - Taunton and West Somerset area

Sep 1, 2026

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Event Management Plan (EMP) template for planning and safely running events held on Council-owned land or premises by external/private organisers. The guide explains how to use the template, treat the EMP as a working document with iterative updates, and include sufficient detail under each section. It also lists required submissions alongside the EMP, such as public liability insurance, site and traffic plans, and risk assessments, referencing the Purple Guide for further event safety information.

LanguageEnglish

CategoryForms

FormatDOCX

Pages5

Reading Time2 min

AccessFree to download

How to use this template

What the EMP supports and how it should be maintained

Required documents alongside the EMP

Sign-off and council notes

EVENT MANAGEMENT PLAN (EMP) TEMPLATE The Event Organiser has a legal responsibility to ensure that their event is run safely. How to use this template An Event Management Plan (or EMP) is required by the Local Authority when an event is to be held on Council-owned land or premises, by an external / private event organiser. This template is provided as guidance to help you plan your event and complete it – or a version of it - as a fully comprehensive event management plan (EMP). It is not an exhaustive list of everything you will need to consider. Your EMP is an essential document to aid in the planning of your event, and to ensure it is implemented safely. It is a working document, and – following the completion of a first draft - should be updated, reviewed and amended as your planning progresses. Other EMP templates are available online and can be used if preferred. This template is provided for guidance only and the list of headings is not exhaustive. Please add as much detail under each section as you have available; the size of the text boxes is not indicative of how much information should be included; they are expandable. This template is provided for guidance only and the list of headings is not exhaustive. Further information is available from “HSG195 The Event Safety Guide” (commonly known as The Purple Guide), published by the Health and Safety Executive: HYPERLINK "https://www.thepurpleguide.co.uk/index.php" The Purple Guide Alongside your Event Management Plan, you are also required to submit: Public Liability Insurance documentation (PLI) Event site plan and Traffic Management Plan (as applicable) Event risk assessment (RA) Any other safety documents relevant to the event, e.g., gas safety certificates, fairground ride inspection certificates, food hygiene certificates etc. EMP completed by (print name), as or on behalf of the Event Organiser: __________________________________________________________________________ Signed: __________________________________________________________________________ Dated: __________________________________________________________________________ The acceptance of these documents by Somerset Council in no way confirms that this authority acknowledges your compliance with health and safety legislation. The latest plan(s) submitted will be held on file and may be referred to in the case of incident or complaint. The purpose of the event plan is to aid you with your control of the health and safety of employees, attendees and volunteers at the event. The plan should not be viewed as a document in isolation but should form part of your overall event health and safety management strategy. Somerset Council aims to comply with the General Data Protection Regulation (GDPR) at all times. To see how we handle personal information or request information under the FOIA or EIR, visit HYPERLINK "https://www.somerset.gov.uk/finance-performance-and-legal/information-requests/" Information requests (somerset.gov.uk)

FAQs

When is an Event Management Plan (EMP) required?

An EMP is required by the Local Authority when an event is held on Council-owned land or premises by an external/private organiser.

How should the EMP be treated during planning?

The EMP is a working document; after completing an initial draft, it should be updated, reviewed, and amended as planning progresses.

What documents must be submitted alongside the EMP?

Submissions include Public Liability Insurance documentation, an event site plan and Traffic Management Plan (as applicable), an event risk assessment, and any other relevant safety documents.

Sep 1, 2026

Upload by Mia