Evanston Township High School District #202 - Payroll Coordinator Job Description

Sep 14, 2026

Uploaded by Anda

Payroll Coordinator role for Evanston Township High School District #202, responsible for planning, organizing, and facilitating bi-weekly payroll operations. The position ensures accurate review and verification of payroll data, pay rates, benefits deductions, and tax withholdings, while maintaining compliance with federal, state, and local regulations and retirement contributions (TRS, IMRF). Duties include preparing ACH files and manual checks, monitoring payroll changes, supporting external agency coordination, and leading monthly/quarterly/annual reporting (including W-2 and W-3).

LanguageEnglish

CategoryLetters

FormatPDF

Pages2

Reading Time1 min

AccessFree to download

Purpose Statement/Primary Position Functions

Minimum Education, Experience and Skill Requirements

Essential Job Functions

Payroll Processing

Monthly/Quarterly/Annual Processing

Ongoing

Work Environment

Term of Employment

EVANSTON TOWNSHIP HIGH SCHOOL District \#202 1600 Dodge Avenue Evanston, IL 60201 [www.eths202.org](www.eths202.org) POSITION: Payroll Coordinator REPORTS TO: Director of Business Services CATEGORY: FLSA Exempt PURPOSE STATEMENT/PRIMARY POSITION FUNCTIONS: The Payroll Coordinator is responsible for planning, organizing, and facilitating the District’s payroll functions. This includes, but is not limited to, processing bi-weekly payroll, ensuring compliance with internal controls, maintaining accurate records, and ensuring timely and accurate payment processing. The Payroll Coordinator is also responsible for verifying and entering personnel payroll changes, maintaining payroll records, and ensuring compliance with federal, state, and local regulations. Additional duties include facilitating payroll operations related to external agencies such as the Internal Revenue Service, Illinois Department of Revenue, Teachers’Retirement System (TRS), and Illinois Municipal Retirement Fund (IMRF) . This role provides support and coordination to ensure smooth payroll operations and coverage when needed. MINIMUM EDUCATION, EXPERIENCE AND SKILL REQUIREMENTS: ● High School diploma or equivalent. ● 4+ years of payroll experience. ● Advanced knowledge of Microsoft, especially Excel, and G Suite products. ● Experience with financial systems. ● Experience with Tyler School ERP Pro, Sungard eFinance Plus, TRS and IMRF is highly preferred. ● Public K-12 school payroll experience and CPP preferred. ESSENTIAL JOB FUNCTIONS: Payroll Processing: ● Provide guidance to the Payroll Assistant, including training, delegation of duties, and performance management. ● Ensure bi-weekly payroll processing is completed accurately and on time. ● Review and verify payroll data, ensuring accuracy in pay rates, benefits deductions, tax withholdings, and other payroll-related items. ● Lead the preparation of ACH files and manual checks when needed. ● Monitor and approve payroll changes, including new hires, terminations, salary adjustments, and other personnel actions. ● Review and ensure compliance with payroll tax regulations, including federal, state, and local taxes, TRS, and IMRF contributions. Rev. October 2025 ● Act as the primary point of contact for complex payroll issues and inquiries, resolving discrepancies in a timely manner. Monthly/Quarterly/Annual Processing: ● Ensure timely filing of deduction information with TRS and IMRF and remittance submission. ● Lead the preparation and submission of quarterly and annual payroll tax reports, including W-2 and W-3 filings. ● Supervise fiscal and calendar year-end payroll processes, ensuring compliance with regulations. ● Ensure that annual compensation reports are published in accordance with School Code and Public Act 97-0609. Ongoing: ● Manage the processing and reconciliation of union dues, ensuring accuracy and compliance with local collective bargaining agreements. ● Collaborate closely with Human Resources to ensure the smooth flow of information regarding personnel actions, benefits, and deductions. ● Monitor and update payroll practices to comply with federal, state, and local payroll laws. ● Review payroll system processes and make recommendations for improving efficiency and accuracy. ● Maintain payroll process documentation to ensure continuity of operations in the supervisor ’s absence. ● Maintain confidentiality of sensitive employee and district information. ● Keep abreast of legislative changes that affect payroll and communicate updates to relevant parties. ● Assist in budgeting and forecasting payroll costs in collaboration with the finance team. ● Perform other duties as required. WORK ENVIRONMENT: The employee must be able to work in a busy environment with various types of routine work interruptions. The employee must be alert, have an eye for detail, and be able to complete job assignments and meet deadlines

FAQs

What are the main responsibilities of the Payroll Coordinator?

The role plans and facilitates district payroll functions, including processing bi-weekly payroll, verifying personnel payroll changes, maintaining accurate records, and supporting coordination for timely and correct payments.

What education and experience are required for this position?

A high school diploma or equivalent is required, along with 4+ years of payroll experience, advanced Excel and G Suite knowledge, and experience with financial systems. Experience with Tyler School ERP Pro, Sungard eFinance Plus, TRS, and IMRF is highly preferred.

Which payroll tasks and reports does the position handle on a recurring basis?

The Payroll Coordinator leads preparation and submission of quarterly and annual payroll tax reports, including W-2 and W-3 filings, supervises fiscal and calendar year-end processes, and ensures timely TRS and IMRF deduction filing and remittance.

Sep 14, 2026

Uploaded by Anda