ERASMUS+ Internship Letter of Acceptance - Model 2-11-21 - Acceptance template fields

Sep 15, 2026

Uploaded by Sarah

ERASMUS+ internship letter of acceptance template for confirming that an organisation accepts a student-trainee for a placement period, including start and end dates. The letter specifies the trainee’s role under direct supervision, the language of instruction, and confirmation of the trainee’s language level. It also includes potential support offered by the organisation (allowance, accommodation, travel, meals, and other benefits), plus full organisation identification details with optional PIC number requirements. The document concludes with signature, stamp, date, and an appendix listing the organisation type codes from 1 to 87.

LanguageEnglish

CategoryLetters

FormatPDF

Pages2

Reading Time1 min

AccessFree to download

Internship details

Supervision, language and activities

Organisation support and benefits

Organisation details

PIC number and required registration fields

Address and contact information

Signature and stamp

Appendix: Type of Organisation (1 to 87)

Internship details We hereby declare to accept Mr/Mrs as a student-trainee for a placement of months starting on / / 20 until / / 20 so that he/she can apply for an ERASMUS+ Internship at the University of Cantabria. The trainee will be involved in the following activities (please include a short description of the tasks to develop-max. 120 characters-): under direct supervision of Mr/Mrs (e-mail: ) . The language of instruction will be: . According to the documentation provided by the trainee, we confirm that his/her language level is suitable for carrying out this internship. Our organisation will offer (if applicable): A monthly allowance of € support with finding accommodation Company’s canteen Luncheon vouchers Accommodation Local travel paid Meals paid Others: Organisation details PIC Number (if applicable)1 : Should your organisation does not have a PIC Number, please fill in the following fields in italics required to register your organisation in the Erasmus system: A) Legal name: B) Business name: C) Full legal name (national language): D) The organisation has less than 250 employees/members: Yes / No E) Type of organisation (please choose the appropriate number from 1 to 87 according to the appendix on the last page of this Letter of Acceptance): F) Legal address: Country: Post Code: City: E-mail: Telephone: Other organisation details (if applicable): Fax: Website: Signature of the relevant person in the organisation: Stamp of the organisation2 Name of the signatory: Position of the signatory: E-mail: Date: / / 20 1 If your organisation has a PIC number, fields A-F in italics are not required to be filled in. Otherwise, these identifying fields are all compulsory. Additional information on the PIC Number can be obtained here: [https://ec.europa.eu/education/participants/portal/desktop/en/organisations/register.html](https://ec.europa.eu/education/participants/portal/desktop/en/organisations/register.html) 2 Should your organisation do not stamp documents, please tick: Appendix (Type of Organisation) Please check which number (from 1 to 87) corresponds to your organisation and indicate such number in the field ‘E) Type of organisation’ on the first page of this Acceptance Letter: 1. Association of twinned towns 2. Audio visual Operators 3. Organisation active in the field of audio visual archives 4. audio visual Consultant 5. Film Distributor 6. Organisation active in the Organisation of audiovisual Events 7. Film Festival Organisation 8. Film fund or foundation 9. Film Literacy Organisation 10. Film Market Organisation 11. Pan European network active in the audio visual sector 12. Company specialized in new technologies applicable to the audio visual industry 13. Film Producer 14. Film Sales Agent 15. Film School 16. Cinema Theatres 17. Audio visual training institute 18. Television broadcaster 19. Video Games Developer/Producers 20. Video on Demand platform 21. Web platform active in the audio visual sector 22. Civil Society Organisation 23. Civil society Organisations working at European level 24. Civil society Organisations for European remembrance 25. Cultural operators 26. Centre for Architecture 27. Art Agents 28. Art association 29. Art gallery 30. Artist Agents 31. Choir 32. Concert hall 33. Dance Company 34. Design/Art centre 35. Festival (non audio visual) 36. Literature Foundation 37. Publishers 38. Publisher association 39. Publishing Groups 40. Multimedia association 41. Multimedia company 42. Music Centre 43. Music producers 44. Pan European network active in the culture sector 45. Opera 46. Orchestra 47. Street art association 48. Theatre 49. Non-Profit making cultural organisations 50. Non-publically funded cultural organisations 51. Profit making cultural organisations 52. Publically funded cultural organisations 5

FAQs

What information must be completed in the internship details section?

The letter requires the accepted student-trainee name, placement start and end dates, the ERASMUS+ internship reference, the activities to be performed (with a short description), and the supervisor contact. It also includes the language of instruction and confirmation that the trainee’s language level is suitable.

When is the PIC number required, and what if the organisation has no PIC number?

If the organisation has a PIC number, the detailed identifying fields in the italics section (A–F) are not required. If there is no PIC number, fields A–F must be filled in to register the organisation in the Erasmus system, including legal and business names, employee size, organisation type code, and legal address/contact details.

What types of support and benefits can the organisation offer?

The template allows listing a monthly allowance, accommodation support, canteen access, luncheon vouchers, local travel payment, and meals paid, plus an “Others” field for additional benefits. The “if applicable” wording indicates only relevant items should be completed.

Sep 15, 2026

Uploaded by Sarah