Entering-Time-Off-for-Employee - Employee Time Off Entry Steps

Sep 24, 2026

Managers use Enter Time Off to record an employee’s absence on the employee’s behalf, skipping the standard request and approval flow. The system calculates the absence duration from the employee’s schedule or contract hours. The process includes opening the Time Off panel from a selected employee row, verifying the Assigned To field, choosing the time-off type, selecting dates and duration (full day or half-day options), optionally choosing a paycode and adding a comment, then reviewing and submitting to automatically approve and save changes.

LanguageEnglish

CategoryForms

FormatPDF

Pages2

Reading Time1 min

AccessFree to download

Enter Time Off for an Employee

Open the Time Off panel

Select employee and time-off type

Choose dates and duration

Deduct paycode and review

Submit the request

Entering Time Off for an Employee Managers use Enter Time Off to enter absences on behalf of employees, bypassing the request and approval process. The system automatically calculates the correct duration of the absence based on the employee’s schedule for the day or based on contract hours. To enter time off: 1. Right-click anywhere in the row of one employee. 2. In the shift glance, select Enter Time Off. The Time Off panel opens. Note that the content of the panel changes as you enter information. Note: If the button is not available, the schedule has unsaved changes. Click Save. 3. Verify the employee name in the Assigned To field. You can change the employee by selecting another from the Assigned To menu. 4. Select the type of time off requested. Various types may be available, such as vacation, sick time, appointments, personal time, or other absences and click Apply. 5. Select from the following: • Dates—Use the calendar to identify one or more dates, consecutive or not. You can use shift-click to select to specify a range of consecutive dates. To remove a previously selected date from your selection, select it again. • Duration—Select a duration. Depending on the type you selected, different options may be available: o Full Day—Entire shift that day o Half Day—Half the total time of shifts that day o 1st Half Day—Total time of the first half of shifts that day o 2nd Half Day—Total time of the last half of shifts that day o Note: The time off starts when the first shift of the day starts. For other halfday amounts, select 1st or 2nd Half Day or Hours. 6. If available, select a paycode to Deduct From. Otherwise, the default paycode is used. 7. Click Review to see the options you have selected. 8. (Optional) Add a Comment to add a comment and type a note. 9. (Optional) Click Add if you want to include another period or paycode or duration in this time-off request. 10.Click Submit. The request is automatically approved and the change to the schedule is saved.

FAQs

How does the system calculate the absence duration?

It automatically calculates the correct duration based on the employee’s schedule for the day or based on contract hours.

What should a manager verify before entering time off?

Verify the employee name in the Assigned To field, and change it if needed from the Assigned To menu.

What happens after submitting a time-off request?

The request is automatically approved and the change to the schedule is saved.

Sep 24, 2026

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