Employee Remote Work Policy Template - starting point for setting up employment policies

Sep 26, 2026

Upload by Stanley

Employee Remote Work Policy Template sets guidelines for employees whose primary work location is outside company offices, covering both permanent and temporary remote arrangements. It defines policy scope, remote working agreements, eligibility rules, request procedures through HR, and expectations for performance such as workspaces, internet adequacy, attendance schedules, and team goal alignment. The template also specifies compliance requirements, compensation and benefits stability, a remote-working allowance, equipment provision and security duties, and includes a legal disclaimer.

LanguageEnglish

CategoryLetters

FormatPDF

Pages3

Reading Time1 min

AccessFree to download

Policy brief & purpose

Scope

Policy elements

Remote working agreement

Remote working that works

Compliance with Policies

Compensation and benefits

Equipment

Disclaimer

Employee remote work policy template This Employee remote work policy template is ready to be tailored to your company’s needs and should be considered a starting point for setting up your employment policies. Policy brief & purpose Our Employee remote work policy outlines our guidelines for employees who work from a location other than our offices. We want to ensure that both employees and our company will benefit from these arrangements. Scope This policy applies to employees whose primary work location is not at our offices. Policy elements Remote working is a permanent or temporary agreement between employees and managers to work from a non-office location for more than [three days.] Working from home for a maximum of [two days] or working from home certain days a week on a recurring basis are situations covered by our work from home policy. Remote working agreement Employees may work remotely on a permanent or temporary basis. Permanent remote work employees should indicate their primary working address in a remote working agreement. This contract will also outline their responsibilities as remote employees. Office-based employees may also work remotely for a maximum of [two consecutive weeks] per year if [they want to visit family/ their birthplace.] Eligible employees are those who have been employed by our company for at least [a year.] Employees who are new parents or suffer from short-term/long-term disability may agree to longer periods of remote working with their manager and HR. Office-based employees may also revert to permanent remote working in cases of relocation. HR will assess their eligibility on a case-by-case basis. Employees who want to work remotely must submit a request by [asking HR for a form/ through our HRIS.] Improve your hiring with Workable-get started with a product tour or a 15-day free trial. Remote working that works To ensure that employee performance will not suffer in remote work arrangements, we advise our remote employees to: ● Choose a quiet and distraction-free working space. ● Have an internet connection that’s adequate for their job. ● Dedicate their full attention to their job duties during working hours. ● Adhere to break and attendance schedules agreed upon with their manager. ● Ensure their schedules overlap with those of their team members for as long as is necessary to complete their job duties effectively. Team members and managers should determine long-term and short-term goals. They should frequently meet (either online or in-person when possible) to discuss progress and results. Compliance with Policies Our remote employees must follow our company’s policies like their office-based colleagues. Examples of policies that all employees should abide by are: ● Attendance. ● Social media. ● Confidentiality. ● Data protection. ● Employee Code of Conduct. ● Anti-discrimination/Equal opportunity. ● Dress code when meeting with customers or partners. Compensation and benefits Compensation is determined by job role. Health insurance, PTO and other individual or group benefits are not altered by a remote working agreement. Remote employees will also receive [$100] per month as a remote-working allowance to cover officerelated costs (e.g. electricity and rent.) Occasionally, we may pay for our remote employees to visit our offices. Equipment We will provide our remote employees with equipment that is essential to their job duties, like laptops, headsets and cell phones (when applicable. ) We will install VPN and company-required software when employees receive their equipment. We will not provide secondary equipment (e.g. printers and screens.) Improve your hiring with Workable-get started with a product tour or a 15-day free trial. Equipment that we provide is company property. Employees must keep it safe and avoid any misuse. Specifically, employees must: ● Keep their equipment password protected. ●

FAQs

What employees does this remote work policy apply to?

The policy applies to employees whose primary work location is not at the company’s offices.

How is remote working arranged and requested?

Employees may work remotely on a permanent or temporary basis. Employees who want to work remotely must submit a request by asking HR for a form or through the company’s HRIS.

What equipment and security responsibilities are required for remote employees?

The company provides essential equipment and installs required software and VPN. Remote employees must keep equipment safe, protect passwords, follow data encryption and protection standards, and avoid unauthorized or illegal software.

Sep 26, 2026

Upload by Stanley