Employee Business Expenses and Reimbursements - IRS Form 2106

Sep 19, 2026

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Employee Business Expenses and Reimbursements (IRS Form 2106) covers deducting eligible job-related expenses and reconciling them with reimbursements received from an employer. It walks through entering vehicle and other business expenses in Step 1, reporting employer reimbursements in Step 2, then calculating deductible amounts in Step 3. The form includes sections for general vehicle information, standard mileage rate calculations, actual vehicle expenses, depreciation, and key conditions for personal-use vehicle availability.

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Part I Employee Business Expenses and Reimbursements

Step 1 Enter Your Expenses

Step 2 Enter Reimbursements Received From Your Employer

Step 3 Figure Expenses To Deduct

Vehicle Expenses

Section A - General Information

Section B - Standard Mileage Rate

Section C - Actual Expenses

Section D - Depreciation of Vehicles

| Fom2106
Department of the Treasury
Internal Revenue Service | Employee Business Expenses
(for use only by Armed Forces reservists,qualified performing artists,fee-basis state or
government officials,and employees with impairment-related work expenses)
Attach to Form 1040,1040-SR,or 1040-NR.
Go to www.irs.gov/Form2106 for instructions and the latest information. | local | OMB No.1545-0074 | | --- | --- | --- | --- | | | | | 2025
Attachment
Sequence No.129 | | | | | | | Your name
Occupation in which you incurred expenses | | Socia security number | | # PartlEmployee Business Expenses and Reimbursements | Step 1 Enter Your Expenses | | Column A
Other Than
Meals | Column B
Meals | | --- | --- | --- | --- | | 1 Vehicle expense from line 22 or line 29.(Rural mail carriers:See instructions.)..
2 Parking fees,tolls,and transportation,including trains,buses,etc.,that didn't
involve overnight travel or commuting to and from work .........
3 Travel expense while away from home overnight,including lodging,airfare,car
rental,etc.Don't include meals ················.
4 Business expenses not included on lines 1 through 3.Don't include meals...
5 Meals expenses (see instructions)..............
6 Total expenses.In Column A,add lines 1 through 4 and enter the result.In Column
B,enter the amount from line 5..········ | 1 | | | | | 2 | | | | | 3 | | | | | 4 | | | | | 5 | | | | | 6 | | | Note:If you weren't reimbursed for any expenses in Step 1,skip line 7 and enter the amounts from line 6 on line 8. # Step 2 Enter Reimbursements Received From Your Employer for Expenses Listed in Step 1 | 7 Reimbursements received from employer.Include reimbursements reported on
Form W-2,box 12,code “L.”Do not include amounts reported on Form W-2,box
1.(See instructions.).. | 7 | | | | --- | --- | --- | --- | | | | | | ## Step 3 Figure Expenses To Deduct | 8 | Subtract line 7 from line 6.If zero or less,enter -0-.However,if line 7 is greater than
line 6 in Column A,report the excess as income on Form 1040,1040-SR,or 1040-NR,
line 1a.· ··· ···
8 | | | | | --- | --- | --- | --- | --- | | | Note:If both columns of line 8 are zero,you can't deduct employee business
expenses.Stop here and attach Form 2106 to your return. | | | | | 9 | In Column A,enter the amount from line 8.In Column B,see the instructions for the
9
amount to enter..·············· | | | | | 10 | Add the amounts on line 9 for both columns and enter the total here.Also,enter the total on
1(Form 1040),line 12.Employees with impairment-related work expenses,see the instr
rules on where to enter the total on your return .......... | | Schedule
uctions for | 10 | | Form2106(
For Paperwork Reduction Act Notice,see your tax return instructions.
Cat.No.11700N | | | | | 2025)Created 3/27/25 ## Vehicle Expenses | Section A-General Information (You must complete this section if you are
claiming vehicle expenses.) | | (a)Vehicle 1 | (b)Vehicle 2 | | --- | --- | --- | --- | | 11 Enter the date the vehicle was placed in service..
12 Total miles the vehicle was driven during 2025 ....
13 Business miles included on line 12
14 Percent of business use.Divide line 13 by line 12.....
15 Average daily roundtrip commuting distance......
...
. . . . .
16 Commuting miles included on line 12
17 Other miles.Add lines 13 and 16 and subtract the total from line 12 | 11 | /
/ | /
/ | | | 12 | miles | miles | | | 13 | miles | miles | | | 14 | % | % | | | 15 | miles | miles | | | 16 | miles | miles | | | 17 | miles | miles | Yes No 18 Was your vehicle available for personal use during off-duty hours?. 19 Do you (or y

FAQs

What is the purpose of Form 2106 for employees?

Form 2106 helps employees report eligible employee business expenses, record reimbursements from an employer, and calculate the deductible amount to claim on the applicable tax return forms.

How do you calculate the deductible expenses in Step 3?

Step 3 subtracts reimbursements received (line 7) from total expenses (line 6). If the result is zero or less, the deduction is not allowed and the excess may be treated as income as indicated on the form.

Which vehicle expense methods can be used on the form?

The form provides Section B for the standard mileage rate calculation and Section C for actual expense calculations, and Section D for vehicle depreciation when applicable.

Sep 19, 2026

Upload by Adam