E-Time Reporting Guide for Non-Exempt Employees - Log In, My Time Menu, and Timecard Entry

Sep 24, 2026

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E-Time Reporting Guide for Non-Exempt (Salaried and Hourly) employees explains how to access Oracle Employee Self Service, log in using an RF ID number, password, and OneLogin Protect code, and follow recommended security steps like logging out after the session. It guides users through navigating the My Time menu, entering timecards (start/stop times, unpaid breaks, and PTO entry rules), saving or submitting timecards for approval, and using templates. It also covers accrual notifications, email preferences, common messages with definitions, absence reasons, and how holiday credits are recorded in quarter hours.

LanguageEnglish

CategoryForms

FormatPDF

Pages20

Reading Time7 min

AccessFree to download

LOG INTO THE ORACLE BUSINESS APPLICATIONS

How to Access, Log In and Navigate

THE MY TIME MENU

Features of the My Time Menu

ENTER A TIMECARD

Enter Stop and End Times

Enter PTO

SAVE OR SUBMIT A TIMECARD

How to save your timecard or submit for approval

Your last timecard submission

CREATE A TEMPLATE

How to save a timecard as a template

THE MY ACCRUALS MENU

Notifications and Email Preferences

OTHER FEATURES

Notifications and Email Preferences

COMMON MESSAGES

Definitions and Corrective Actions for Common Messages

DEFINITIONS AND OTHER INFORMATION

Absence Reasons

Holiday Credits and Recording in Quarter Hours

E-Time Reporting Guide for Non-Exempt (Salaried and Hourly) Employees CONTENTS Click on topic below to go directly to that page. LOG INTO THE ORACLE BUSINESS APPLICATIONS 􀂉 1.1 How to Access, Log In and Navigate THE MY TIME MENU 􀂉 2.1 Features of the My Time Menu ENTER A TIMECARD 􀂉 3.1 Enter Stop and End Times 􀂉 3.2 Enter PTO SAVE OR SUBMIT A TIMECARD 􀂉 4.1 How to save your timecard or submit for approval 􀂉 4.2 Your last timecard submission CREATE A TEMPLATE 􀂉 5.1 How to save a timecard as a template THE MY ACCRUALS MENU 􀂉 6.1 Notifications and Email Preferences OTHER FEATURES 􀂉 7.1 Notifications and Email Preferences COMMON MESSAGES 􀂉 8.1 Definitions and Corrective Actions for Common Messages DEFINITIONS AND OTHER INFORMATION 􀂉 9.1 Absence Reasons 􀂉 9.2 Holiday Credits and Recording in Quarter Hours E-Time Reporting Guide for Non Exempt Employees LOG INTO THE ORACLE BUSINESS SYSTEM How to Access, Log In and Navigate You can access Self Service from anywhere you have Internet access. You will need your username and password. If you are a first-time user, you will need to set up an account. 1. Go to Employee Self Service 2. Click Access Employee Self Service 3. Enter your Research Foundation ID Number as yourusername. If you are an RF employee this was sent to you via email when you were first hired. (If you are not contact your campus information security administrator for this number.) 4. Enter your password. Tip! If you have forgotten your password, click “Forgot Your Password” on the login screen. Your information will beemailed to you. 5. Enter your OneLogin Protect Code. To set this up, please see the MFA Quick Start Guide. 6. Go to the Business Applications portlet and click Self Service link. Site Availability The Self Service website undergoes daily planned system maintenance, from 6:00 to 6:30 p. m. and 2:00 to 4:00 a. m. EST. If you attempt to log in during these times, you will encounter a message that reads, “Employee Self Service Unavailable.” Log Out to Protect Your Personal Information! When you’ve completed your session, click Logout in the list of links in the upper right corner of the screen. This will help prevent unauthorized access to your information. If you need help with Self Service, contact Customer Services at: (518) 434-7222 or through RF Connect. 1.1 | E-TIME REPORTING GUIDE FOR NON EXEMPT EMPLOYEES > RETURN TO CONTENTS THE MY TIME MENU Features of the My Time menu After signing into the system select the Employee Self Service responsibility and the My Time menu option. The My Time menu has a few features that will help you navigate through your tasks. The Tabs The tabs at the top of the form are always available and function as follows: 1. Clicking Recent Timecards will bring you to the list of timecards you have started and give you the status 2. Clicking Create Timecard will bring you to the screen where you enter your time 3. Clicking Templates will bring you to your saved templates and allow you to delete them. At the end of this guide you will find the list of error messages used in My Time and what they mean. This will help you in determining the correct action to take if you receive one of these errors. Also at the end of this guide you will find other helpful information in using the My Time menu, including absence reason definitions, how holiday credits work, and recording time in quarter hours. 2.1| E-TIME REPORTING GUIDE FOR EXEMPT EMPLOYEES > RETURN TO CONTENTS THE MY TIME MENU Features of the My Time menu The My Time menu has a few features that will help you navigate through your tasks. Recent Timecards List The Recent Timecard list gives you information about your timecards. 4. The status of your timecards 5. The date you submitted the timecard 6. Update a saved timecard with additional entries 7. View a timecard details Tip! Once a timecard has been appr

FAQs

How do non-exempt employees log into Oracle Employee Self Service?

Access Self Service from any internet location, then enter your username (RF ID number), password, and your OneLogin Protect code. First-time users must set up an account.

What should employees do when entering start/stop times for a timecard?

Use the Create Timecard button, select the correct biweekly period and Hours Type (Worked Hours), then enter start and stop times in the required HH:MMam/pm format with no spaces. Use Add Another Row for unpaid breaks after lunch.

How are PTO entries handled in the timecard?

Select the PTO type from the Hours Type drop-down. For Sick, complete the Absence Reason field; do not complete a reason for Personal, Holiday, or Vacation. Enter the PTO amount in hours.

Sep 24, 2026

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