Department/PI Letterhead - Request for Exception to Moving Expense Reimbursement Policy

Sep 4, 2026

Formal request letter requesting an exception to the moving expense reimbursement policy for a recruited postdoctoral scholar to join a laboratory group in a specified month and year. The letter cites the applicable policy reference, explains that reimbursement is available up to a stated amount with receipts, and lists allowable move-related items and relevant limits. It also clarifies non-allowable costs after arrival, and notes that moving expenses are treated as taxable income and subject to applicable IRS regulations.

LanguageEnglish

CategoryLetters

FormatPDF

Pages1

AccessFree to download

Request for exception to moving expense reimbursement policy

Recipient and subject

Reimbursement scope, limits, and documentation

Non-allowable expenses and tax notice

Closing and sign-off

FAQs

What is the purpose of the letter?

To request an exception allowing reimbursement of move-related expenses for a recruited postdoctoral scholar joining the lab group.

Which policy reference does the letter mention?

It references the moving expense policy entry APM-560 Recruitment Removal Expenses/General.

Are moving expenses taxable and are there related regulations?

Yes. The letter states that moving expense payment is considered taxable income and is subject to IRS regulations.

Sep 4, 2026

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