Department of Medicine New Faculty Guide - Access Overview - Time-Sensitive Actions

Sep 19, 2026

Upload by Connor

Department of Medicine New Faculty Guide supports first-step navigation at UTHSC by outlining key onboarding workflows and required submissions. It explains how to obtain and use a NetID for core systems, complete direct deposit setup and the I-9 tax form within the first week, and complete K@TE mandatory training using NetID access. The guide also covers ID badge requests, parking permits, key ordering, HR resources, faculty portrait reservation, and relevant administrative and parking contact directories.

LanguageEnglish

CategoryLetters

FormatPDF

Pages5

Reading Time2 min

AccessFree to download

Access Overview

NetID

ID Badge

Parking Access

Keys

Direct Deposit & I-9 Tax Form

K@TE & Required Compliance

Human Resources Information

New Hire Orientation Information

Insurance and Retirement

New Faculty Packet

Faculty Portrait

Administrative Directory

Map

Department of Medicine New Faculty Guide Welcome to the Department of Medicine. This document will help you navigate your ﬁrst steps at UTHSC. All forms below can be submitted directly to Human Resources located on the 1st ﬂoor of the 910 Madison Building, or can be submitted electronically using the UT Vault Secure Email System. Human Resources can also be reached [at ](at 901.448.5600 or hr@uthsc.edu)[901.448.5600](at 901.448.5600 or hr@uthsc.edu)[ or](at 901.448.5600 or hr@uthsc.edu)[ ](at 901.448.5600 or hr@uthsc.edu)[hr@uthsc.edu](at 901.448.5600 or hr@uthsc.edu). !Items denoted with (!) are high-priority and time sensitive! Contents: • Access Overview ! o NetID o ID Badge o Parking Access o Keys • Direct Deposit & I-9 Tax Form ! • K@TE & Required Compliance ! • Human Resources Information o New Hire Orientation Information o Insurance o Retirement o New Faculty Packet ! • Faculty Portrait • Administrative Directory • Map Access Overview NetID: A NetID is your key to everything at UTHSC. It is used to login to your computer, as well as all the systems you will need to use on a regular basis. Your Division Chief or Division Administrator can sponsor a temporary NetID to get you started, and once you have been added to the personnel database, your NetID will be made permanent. ! Many time sensitive tasks, such as setting up your direct deposit payment (required within your ﬁrst week of hire) require a NetID. ! ID Badge: All individuals associated with UTHSC are required to carry their UT ID Badge. You will need to ﬁll out the New ID Badge Request Form and take a physical copy to the UTHSC Campus Police HQ located on campus in the Van Vleet Building 3. North Dunlap Street. Parking Permit: Parking permits must be acquired through the Parking Access Portal. Additional details are given during the purchase process, and your parking permit will be available for pick up in the Van Vleet Building located at 3 North Dunlap Street. A parking map is included in this document. Keys: Once you have been assigned an office space, you will need to ﬁll out the Key Order Form and bring a physical copy to the locksmith’s office located at the Facilities Physical Plant, Room 224, 201 East Street. Direct Deposit and I-9 Tax Form ! Direct Deposit information must be set up within your ﬁrst week of hire. ! In order to set up your direct deposit for payment, you will log into IRIS, the personnel management system, with your NetID, and navigating to the‘ Employee Self-Service’ section, and then the ‘ Direct Deposit’ section. A detailed navigation guide for this can be found here. You must also complete an I-9 tax form, which can be done here. K@TE and Required Compliance UTHSC requires all new hires to go through mandatory training when hired and annual on campus policies and more. You can use your NetID to log into the K@TE system here. You can also ﬁnd K@TE by logging into the IRIS system and navigating to the ‘Other’ section. Human Resources The Human Resources department provides comprehensive and detailed information for all new hires. You can ﬁnd the new hires page linked here: [https://www.uthsc.edu/hr/employment/new-hires.php](https://www.uthsc.edu/hr/employment/new-hires.php. Included)[. Included](https://www.uthsc.edu/hr/employment/new-hires.php. Included) is a New Hire Orientation Packet, along with speciﬁc information about insurance and retirement. If you have not yet received the New Faculty Hiring Paperwork from HR, you may ﬁnd it here. Faculty Portrait New faculty are strongly encouraged to get their official UTHSC portraits made soon after hiring. These are provided by the Office of Communications and Marketing. You must make a reservation beforehand using the Appointlet tool. The photo studio is in the Mooney Building, Room 109 located at 875 Monroe Avenue. Administrative Directory | Cardiology | Carye Jackman – 901.448.5750 | | --- | ---

FAQs

What is a NetID used for at UTHSC?

A NetID is the key for logging into your computer and the systems used regularly for work at UTHSC.

What time-sensitive tasks must be completed in the first week of hire?

Direct deposit payment setup is required within the first week of hire, and it depends on having a NetID.

How do new faculty obtain an ID badge, parking permit, and office keys?

Submit the New ID Badge Request Form to the UTHSC Campus Police HQ, purchase parking permits via the Parking Access Portal for pickup at the Van Vleet Building, and complete the Key Order Form and take it to the locksmith at the Facilities Physical Plant.

Sep 19, 2026

Upload by Connor