Delegation of Authority Template - Version 1.0 - Letter for EU Co-financed Project

Aug 30, 2026

Delegation of Authority Template Version 1.0 provides instructions and a ready-to-sign letter format for Rural Development Programme beneficiaries. It explains when a project leader may delegate authority to another person, including limits for absence during payment-claim processing. The template clarifies responsibilities, documentation requirements, supervision, and the rule that only one person performs the delegated actions. It also specifies signing by both parties and submission steps for the Funds and Programmes Division, Malta.

LanguageEnglish

CategoryLetters

FormatDOCX

Pages4

Reading Time2 min

AccessFree to download

Scope

Instructions

Responsibility and delegation conditions

Completing and signing the template

Letter template content

Delegation details and project reference

Delegated by and accepted by sections

Delegation of Authority Template Version 1.0 27th December 2018 MANAGING AUTHORITY (EAFRD) Funds and Programmes Division, Triq il-Kukkanja, Santa Venera (Malta) Telephone: (+356) 2200 1108 Email: HYPERLINK "mailto:rdd.meae@gov.mt" rdd.meae@gov.mt Scope Beneficiaries of measures funded through the Rural Development Programme (including LEADER but excluding AECM and ANC) are requested to use the below template when notifying the Managing Authority of a Delegation of Authority. Instructions Beneficiaries should use the latest version of the Delegation of Authority Template for download from the MA website. The Beneficiary organisation is responsible for the entire implementation of the project. The Project Leader represents the Beneficiary on all matters related to the project. In cases where tight deadlines are involved, such as during the processing of payment claims, the project leader may delegate authority to another person. This option should only be exercised in circumstances, namely when the project leader is abroad, on sick leave or vacation leave for a period beyond 15 calendar days. However, in exceptional circumstances, the Managing Authority may seek utilisation of this tool for shorter periods of absence. It is the responsibility of the project leader and the Beneficiary to ensure that such delegation of authority is adequately documented, covers a definite time period and is supervised. Only one person shall perform actions outlined in the ‘Delegation of Authority Form. Multiple signatures are not permitted. The project leader must complete the delegation of authority template, authorising the officer/s concerned to carry out specific tasks on its behalf. It should be noted that while the function can be delegated, responsibility remains with the project leader. The Delegation of Authority template must be completed and signed by both parties. Kindy use the below text as a template and replace the text in italics with the necessary information. The text below should be presented in the form of a letter, printed on the beneficiary organisation letterhead. The letter, signed by the necessary parties together with a copy of the person being authorised ID card, should be delivered to the: Funds and Programmes Division, Triq il-Kukkanja, Santa Venera, SVR 1411. Once signed by all parties, a scanned copy must also be sent via email on: HYPERLINK "mailto:rdd.meae@gov.mt" rdd.meae@gov.mt More information regarding the Rural Development Programme 2014-2020 can be found on the websites of the Managing Authority at HYPERLINK "http://www.eufunds.gov.mt" www.eufunds.gov.mt and www. HYPERLINK "http://www.eufundsmalta.gov.mt/" eufundsmalta.gov.mt Delegation of Authority Version 1.0 Director General, Funds and Programmes Division, Triq il-Kukkanja, Santa Venera, SVR1411 Click here to enter a date. This is to notify that insert name of person being authorised , who holds the position of insert position of the person being authorised within insert name of Beneficiary organisation, is hereby authorised to act and sign on behalf of Insert name of person delegating authority within insert name of Beneficiary organisation on: 1. all matters, or 2. on the following specific matters: ___________________________________________________________________________________________________________________________________________________________________________________________________________________________ Pertaining to the EU co-financed project insert reference number and title of the project while the undersigned Name of Person Delegating Authority is away from the office on insert applicable reason from Click here to enter a date to Click here to enter a date. Delegated by: Insert name of person delegating authority ------------------------------------------ Name of Person Delegating Authority Signature Accepted by: Insert name of person being authorised ----------------------------------

FAQs

Who is allowed to delegate authority, and under what circumstances can delegation be used?

The project leader may delegate authority to another person when tight deadlines are involved, such as during processing of payment claims, especially if the project leader is abroad or on sick leave or vacation leave beyond 15 calendar days.

What responsibilities remain with the project leader after delegation?

While functions can be delegated, responsibility remains with the project leader. The delegation must be adequately documented, cover a definite time period, and be supervised.

What submission steps are required after the letter is signed?

The signed letter, together with a copy of the authorised person’s ID card, must be delivered to the Funds and Programmes Division. After signing by all parties, a scanned copy must also be sent via email.

Aug 30, 2026

Upload by Valentina